One of your ideas has been delivered from your suggestion.Payroll Activity Center Redwood User Experience

The Payroll Activity Center user experience provides an action-focused payroll hub that’s tailored to your individual roles and responsibilities. It lets you quickly identify and resolve payroll errors to help ensure your employees are paid accurately and on time. With this single view of payroll across global operations, proactive alerts, and the ability to take quick corrective action, you can optimize payroll processing, reduce errors, and deliver on your employee expectations for prompt and accurate payment.

Payroll Activity Center lets you monitor your payroll across each milestone (such as Payroll Calculations, Payments, Payslips, and Accounting) in the payroll cycle. This ensures that all employees with a payroll calculation are paid, payslips are issued, and all payroll costs are transferred to subledger accounting. Payroll Activity Center integrates with payroll processes submitted individually using payroll flows, and processes submitted as part of a payroll task flow. It displays information for the latest 12 months' period.

This streamlined user experience lets you save time and resources, and manage critical tasks for a payroll period, such as:

  • View the overall, real-time status of your global payrolls, to help focus on what matters the most.
  • Monitor the consolidated view of your payroll results across all payroll flows, to help you quickly identify and resolve issues.
  • Quickly review any issues using the alerts for these processes:
    • Calculate Payroll, QuickPay, Prepayments, Periodic Archive, Make EFT Payments, Generate Check Payments, Make External Payments, Generate Cash Payments, Generate Payslips, Transfer to Subledger Accounting, and Costing of Payments.
  • Use the automated comparison of all payroll calculations results against the results of the downstream processes, to ensure all payroll processing is complete for your employees.
  • Quickly identify any employee who's pending further processing. For example, any employee who has a payroll calculation without a prepayment result, or a prepayment result without a payment result.
  • Review all results for the payroll period that require attention, such as those in error status.
  • Compare the balance or costing information of the current payroll period with previous payrolls, to find anomalies and trends.
  • Navigate directly to the pages required to perform corrective actions for a process, such as the View Flows and Person Results pages.

You can access Payroll Activity Center from the navigation apps and quick actions:

  • Select Home > My Client Groups > APPS > Payroll Activity Center.
  • Select Home > My Client Groups > Quick Actions > Show More > Payroll > Payroll Activity Center.

With the role-specific Payroll Activity Center user experience, Oracle Cloud HCM users have quick access to insights, actions, and tools that increase productivity, reduce payroll errors, accelerate issue resolution, improve the user experience, and foster organization-wide growth.

Steps to Enable

Set Up Profile Options

The Payroll Activity Center page is disabled by default (the Redwood Payroll Activity Enabled profile option is set to No).

Here's how you enable it:

  1. Navigate to the Setup and Maintenance area and search for the Manage Administrator Profile Values task.
  2. On the Manage Administrator Profile Values page, search for and select the Redwood Payroll Activity Enabled profile option. The code for this profile option is ORA_PAY_PAYROLL_ACTIVITY_REDWOOD_ ENABLED.
  3. In the Profile Values section, click Add.
  4. Specify the level at which the profile value is to be set. Select Site.
  5. Click Save and Close.

NOTE: The ORA_HCM_VBCS_PWA_ENABLED central profile option must also be enabled.

Upgrade Payroll Results

To use Payroll Activity Center, you must enable the profile options and then run the Run Feature Upgrade flow. In this flow, select the Payroll Activity Center Upgrade Payroll Results feature to upgrade the payroll results. This process creates the required payroll results data, for the last 12 months' period only.

Here's how you do it:

  1. Navigate to the Submit a Flow task from My Client Groups > Payroll.
  2. On the Flow Submission page, search for and click Run Feature Upgrade.
  3. On the Submit a Payroll Flow page:
    1. In the Payroll Flow field, enter a name for the payroll flow
    2. From the Feature drop-down list, select Payroll Activity Center Upgrade Payroll Results.
    3. Click Submit.

Upgrade User-Defined Legislations

If you have configured a legislation for a country or territory that’s not already predefined by Oracle before Update 24D, you must upgrade the legislation to ensure that the balances are displayed correctly in Payroll Activity Center.

Here's how you do it:

  1. Navigate to the Setup and Maintenance area.

  2. Search for the Configure Legislation for Human Resources task.

  3. On the Configure Legislation for Human Resources page, select an existing legislation from the Installed Legislations list.

  4. On the Legislations page, click Edit, then Save, and then Done. These actions will trigger the necessary update for the legislation.

  5. Navigate to Payroll Activity Center. The balances will now display on the Balance Comparison region of the Payroll Activity Center milestone details Overview tab.

Set Up the Index for Person Results

You need to configure the profile options and run the initial data ingestion process to set up Oracle Search index for Payroll person results.

The Oracle Search index is the foundation of the Oracle Search based Global Search.

Set up the profile options listed in the "Set Oracle Search Profile Options" section of the Set Up Oracle Search for HCM topic.
Here's how you set up the index for person results (to see the pending records):

  1.  Navigate to Tools > Scheduled Processes.
  2.  Search for the ESS job to create index definition and perform initial ingest to OSCS scheduled process.
  3.  For the Index Name to Reingest parameter value, enter fa-hcm-person-results.
  4.  Submit the scheduled process.

    The pending records will be displayed on Payroll Activity Center after the scheduled process completes.

Tips And Considerations

For the Person Search to work, ensure that you schedule the following Compute Users ACL processes on a regular basis:

Job Name Parameters Frequency
Compute Users ACL by Event N/A Every 15-60 minutes
Compute Users ACL User population: Logged in users Every 30-120 minutes
Compute Users with Large ACL Action: Compute
User population: All users with large ACL
 Daily

Page level guided journeys are supported, so that you can add your own help content. For more information, see the "Guided Journeys on Payroll Pages" section in the What's New.

Key Resources

For more information on extending your Redwood pages, see the following resource on Oracle Help Center:

Extending Redwood Applications for HCM and SCM Using Visual Builder Studio

For more information on Payroll Activity Center, see the Administering Global Payroll guide on Oracle Help Center.

Access Requirements

Payroll administrators and managers are granted the following functional privileges by default. Ensure that you add these functional privileges to your custom job roles and regenerate those custom roles:

  • Edit Payroll Activity Center Layout (PAY_EDIT_PAYROLL_ACTIVITY_CENTER_LAYOUT): Granted to Payroll Manager
  • Access Payroll Activity Center (PAY_ACCESS_PAYROLL_ACTIVITY_CENTER): Granted to Payroll Manager and Payroll Administrator

These privileges provide users access to the payroll summary information displayed in Payroll Activity Center. The list of payrolls that are displayed on this page is secured by the legislative data group and payroll definition data security profiles that are assigned to the users. The other details on the Payroll Activity Center, such as the person results, are secured using the existing security profiles that are granted to the predefined payroll roles.