Redwood: Send Notifications About Talent Review Meetings with Calendar Invitations

Facilitators can now configure these calendar invitation fields when they create a Talent Review meeting:

  • Meeting start date and time
  • Meeting end date and time
  • Location
  • Additional information to include in the calendar invitation

These fields will be displayed when the facilitator selects the Create meeting invitation checkbox.

Calendar Invitation Fields in Meeting info Tab

Calendar Invitation Fields in Meeting info Tab

When the facilitator submits the meeting, the meeting business leader, facilitators, participants, and reviewers are notified. An ICS calendar invitation file is included as an attachment in the notification. They can download this calendar invitation and add it to their calendars to keep track of the meeting.

Notification to business leader with the ICS file attachment

Notification to Business Leader

Notification to the meeting facilitator with the ICS file attachment

Notification to Facilitator

Notification to meeting reviewer with the ICS file attachment

Notification to Reviewer

Notification to meeting participant with the ICS file attachment

Notification to Participant

The calendar invitation is updated when the facilitator updates the date or location fields of the calendar invitation. When the facilitator submits the meeting after updating these fields, the updated invitation is attached to the notification.

Meeting details updated notification with the updated ICS file attachment

Meeting Updated Notification

When the facilitator cancels a meeting, an updated calendar invitation is sent as an attachment to the meeting cancelled notification. When this calendar invitation file is downloaded, the meeting will be removed from the person’s calendar.

Create meeting calendar invitations and enable stakeholders to keep track of Talent Review meetings.

Steps to Enable

To view the Redwood redesigned Talent Review pages, you need to enable the profile option indicated in the table.

Profile Option Code

Profile Option Display Name

 Value

ORA_HCM_VBCS_PWA_ENABLED

Enable VBCS Progressive Web Application User Interface

Y
ORA_HRR_TALENT_REVIEW_REDWOOD_ENABLED Redwood Talent Review Enabled Yes
ORA_HRR_TALENT_REVIEW_SETUP_REDWOOD_ENABLED Redwood Talent Review Setup Enabled Yes

For more information about setting profile option values, see the Set Profile Option Values topic in the Implementing Applications guide on Oracle Help Center.

Facilitators can see the Create meeting invitation checkbox only if the EnableCalendarInviteFlag field’s Hidden property is set to Visible in Visual Builder Studio. Expand the Meeting info region to view this field. This field is set to Visible by default.

Tips And Considerations

  • The meeting invitation is created based on the preferred time zone of the facilitator who is creating or editing the meeting.
  • When you duplicate a Talent Review meeting, the calendar invitation field details are also copied to the new meeting. But you can edit these values.
  • When you reopen a Talent Review meeting, the calendar invitation field details are enabled.
  • Use these attributes to upload the meeting invitation fields when using HCM Data Loader:
  • EnableCalendarInvite: Indicates if the calendar invitation is enabled.
  • MeetingEndDate: Meeting end date and time including time zone
  • MeetingLocation: Optional value that indicates the location.
  • MeetingDate: Meeting start date and time including time zone

Key Resources

For more information on extending Redwood pages in HCM, refer to this guide on the Oracle Help Center: