Integrating with COD for 24/25 Award Year

You now have the ability to send and received COD files for the 24/25 award year which includes origination, disbursement, and other unsolicited COD file formats (i.e. MPN, EC, etc.). With these updates, the system will utilize the updated data from the new 24/25 ISIR when sending or receiving all COD file formats.

  • The system will support the latest COD Common Record XML Schema Version 5.0b on or prior to March 2024 for COD origination requests and responses.
    • 5.0b Schema is used in namespace.
    • The namespace has been update to:
      • <xsd:schema
    • The following changes are provided in outbound COMRECIN / CRDLMYIN files according to the COD 5.0b schema definition:
      • Changed the Program CIP code field to have a min occurrence of 1 and max occurrence of 3
      • Changed the FirstName field to have max of 35 characters
      • Changed the MiddleInitial field to MiddleName
      • Changed the field length of MiddleName field to have max length 35 characters
      • Changed the Postal Code field Type Max to 10 characters
      • Changed the Phone Number field max length to 15
    • The following fields are no longer included within any inbound COMRECOP / CRDLMYOP files according to the COD 5.0b schema definition:
      • Removed the Secondary EFC Code field
      • Removed the Award Linked Expected Family Contribution field
      • Removed the Expected Family Contribution field
      • Removed the DoD Match Flag field
      • Removed the Linked DoD Match Flag field
      • Removed the Pell Eligibility field
      • Removed the CPS Process date field
      • Removed the Linked CPS Process date field
      • Removed the Scheduled Grant field
      • Removed the Issued Disbursement Amount Field
      • Removed the Linked Pell Eligibility field
    • The following new fields are included within any applicable outbound COMRECIN / CRDLMYIN files according to the COD 5.0b schema definition:
      • Added the Enrollment Intensity field to the record request within the Pell Disbursement block
      • Added the Name Suffix Field with a min length of 0 and max length of 10 characters
    • Replaced CPS with FPS for the following fields according to the COD 5.0b schema definition:
      • CPS Transaction Number has been replaced by FPS Transaction Number
      • CPS Verification Indicator has been replaced with FPS Verification Indicator
      • Highest CPS Transaction Number has been replaced with Highest FPS Transaction Number
      • New CPS Transaction Number has been replaced with New FPS Transaction Number
    • The following new fields can be included in INBOUND COMRECOP / CRDLMYOP Response files according to the COD 5.0b schema definition:
      • IASG Eligible field within the common record response
      • CFH Eligible field within the common record response
    • The following Country Codes can be sent or received for all schemas, all file types, and all award years:
      • BQ, CW, SS, SX, and XK
  • Integration messages FasStudentInitiationEvent and FasStudentUpdateEvent were updated to support receiving the following the new country codes for students:
    • BQ, CW, SS, SX, and XK
  • When sending and receiving COD files for Title IV funds, the system will utilize the following fields from the updated 24/25 ISIR for the 24/25 award year and forward:
Title IV Fund 23/24 ISIR Field 24/25 ISIR Field Valid Content Changed with 24/25
All

Student’s Current Social Security Number

Social Security Number

 No
All Student’s First Name

First Name

No
All Student’s Last Name

Last Name

No
All Student’s Citizenship Status

Citizenship Status

No
All Permanent Mailing Address

Street Address

No
All Student’s Permanent City

City

No
All Student’s Permanent State

State

No
All Student’s Permanent Zip Code

Zip Code

No
All Transaction Number

Transaction Number

No
All

Grade Level in College

 Grade Level in College 2024-2025 Yes, previously values 0-7 were returned in the ISIR and now the following values are sent and will be supported.
  • 1 = First Year (Freshman)
  • 2 = Second Year (Sophomore)
  • 3 = Other Undergraduate (Junior or Senior)
  • 4 = College Graduate, Professional or Beyond (MBA, M.D., Ph.D., etc.)
  • Blank
All 

HS Diploma or Equivalent

High School Completion Status

Yes, values of 1-4 were previously sent but the text for each of the values has been updated and will be supported.

  • 1 = High school diploma
  • 2 = State recognized high school equivalent (e.g., GED)
  • 3 = Homeschooled
  • 4 = None of the Above
  • Blank
Direct Loans

Dependency Status

Dependency Model

 Yes, will support new Z-Provisional Independent.
Pell Student Is Selected For Verification

Student Is Selected For Verification

No
  • Support of the following new COD Edits: 38, 43, 55, 071, 168, 172, 173, 174, 175, 177, 178, 192, 193, 201, 204, 224, 994, 996, 998.
  • All new fields and values are viewable on the outbound and inbound sections of the Common Record UI page.
  • When originating for 23/24 and prior for all Title IV funds, the system will utilize the COD 5.0b schema definition in addition to existing logic for determining sending and receiving originations.
  • Other COD file formats can be received in the system according to the 5.0b schema:
    • Supports the file layout format CRPN25OP
    • Supports the file layout format CRSP25OP
    • Supports the file layout format CRCS25OP
    • Supports the file layout format CRECMYOP
    • Supports the file layout format CRAC25OP
    • Supports the file layout format CRAT25OP 
    • Supports the file layout format PGLE25OP
    • Supports the file layout format for CRIB25OP
  • FA users are able to enable the award year based COD filed formats via the DOE File Management UI.
  • The COD Origination Start Date will be set to 7/1/24 for the 24/25 Award Year and can be updated via configuration (COD_Origination_Disbursement_Start_Date_TIV_Grants_Loans within REGULATORY_DEADLINES) if desired.
  • SAIG Message Class File (messagetb) file is updated with latest provided by ED on 4/4/24.

Steps to Enable

Use the Opt In UI to enable this feature. For instructions, refer to the Optional Uptake of New Features section of this document.

Offering: Student Financial Aid

  • Within your Regulatory Deadlines Configuration workbook, ensure your COD Origination Start Date aligns to when you would like to begin originating funds with COD.
  • Enable each Department of Education file format that can be received from FAFSA Processing System (FPS) that you want SFA to process. 
    • Ensure the DOE File Management General Permission is enabled.
    • Navigate to the DOE File Management User Interface.
      • Choose Award Year 2024-2025.
      • Select the file names that you want Student Financial Aid to process.
      • Add the date and time you wish to enable these files.
  • Note that you will also need to load a valid 24/25 ISIR and SAFI for the student in order to package and award Title IV funds for the 24/25 Award Year prior to originating funds.

Tips And Considerations

Since COD updates are handled by configuration, institutions can determine when they would like to utilize the feature updates.

Key Resources