Reopen Award Decision After Negotiation Is Completed

You can now reopen an awarded and completed negotiation, and change the award decision to pick another supplier even after purchasing documents are created. You must cancel or delete all purchasing documents created from the previous award decision if you want to reopen the completed award. You can enter the reason for reopening, which can be shared with award approvers in the award approval notification.

You can send an online message to all supplier participants while reopening the award.

After the negotiation is reopened, a new award must be submitted for approval. Award approval attributes are available to configure approval rules for reopened negotiations. You can configure the award approval notification to include this re-award information by changing the BI publisher template.

On the Analyze Negotiation page, select the Reopen Award from the page Actions drop-down. You can enter a reason for reopening award, and a message for suppliers in the reopen Completed Award popup.

Reopen Completed Award

If requisitions are associated with the awarded lines, they're handled as follows:

When you delete the purchasing documents, any requisition lines linked and fulfilled by the award are released and become available in the Process Requisitions page. Then the award can be reopened and these original requisition lines, or the split lines are reassociated to the negotiation line automatically. When the lines are awarded again and purchasing documents are recreated, these requisitions are then fulfilled.

Original Requisition Lines Associated to the Negotiation Line

Award Approval Notification Configured to Show Reopen Award Information

This feature provides category managers the flexibility to manage real world business challenges. For example, if the awarded supplier declines to fulfill the purchase order, they can change their award decision to choose the next eligible supplier and recreate the purchasing documents.

Steps to Enable

Use the Opt In UI to enable this feature. For instructions, refer to the Optional Uptake of New Features section of this document.

Offering: Procurement  No Longer Optional From: Update 24C

Tips And Considerations

• You can reopen the award as many times as needed. This activity is recorded, and available for tracking.

• A completed RFI can also be reopened, which can be leveraged to create a new round or to create new surrogate responses.

• Reopen completed award is also supported for large negotiations.

• A new award header level approval attribute is seeded, which can be leveraged to create award approval rules.
  • Award reopened

• A new data model attribute is added to the existing Negotiation Award Decision Notification Data Model, which can be used to display your own messages in the award decision notification sent to suppliers when the award is reopened.
  • AwardReopened

• A new data model attributes are added to the existing Award Approval Notification Data Model, which can be used to display your own messages in the award approval notification sent to approvers when the award is reopened.
  • AwardReopened
  • AwardReopeningReason

• You can use Oracle Page Composer to add information about award reopening with new parameters in the Analyze and Award Negotiation pages.
  • ReopenAwardNote  (Reopening award reason)
  • ReopenAwardDate
  • ReopenAwardPerformedBy
  • AwardReopenedFlag

Access Requirements

Users who are assigned a configured job role that contains these privileges can access this feature:

• Reopen Completed Award (ORA_PON_REOPEN_COMPLETED_AWARD_PRIV)

This privilege is new in this update.