Create Blanket Purchase Agreements by Source Contract Number

Create separate blanket purchase agreements based on the source contract number in addition to the existing combination of requisitioning BU group, supplier, supplier site, and currency while creating purchase agreements from external purchase prices. Separate Blanket Purchase agreements can now be created for each External purchase price based on the combination of these attributes helping in easier maintenance.

For example, let’s consider 3 external purchase prices for the suppliers S001 and S002. If the opt-in is not enabled for this feature, the external purchase prices create 2 blanket purchase agreements (BPAs) based on the combination of requisitioning BU group, supplier, supplier site, and currency. However, if the opt-in is enabled, the external purchase prices create 3 BPAs by considering the source contract number as well.

Example of BPA creation including source contract number

Example of BPA creation including source contract number

If the opt-in is enabled, the source contract number is stored as REFERENCE_NUM in the blanket purchase agreement header.

If you’re currently using Oracle External Purchase Prices, the existing BPAs created before enabling this feature will continue to be grouped without considering the source contract number. Newly created blanket purchase agreements after enabling the opt-in will be grouped based on the source contract number in addition to the requisitioning BU group, supplier, supplier site, and currency.

If you want some or all of the existing BPAs created from External Purchase Prices to also move to the new grouping perform these steps:

  1. On the External Purchase Prices page, mark the lines in existing external purchase prices as Exclude from Selection. You can also use the Visual Builder add-in enabled Microsoft Excel template downloaded from the External Purchase Prices page to make this change and upload the spreadsheet.
  1. Run the Import Purchase Agreements from the External Purchase Prices process. This will end date the existing purchase agreement lines.
  1. Enable the opt-in  Create Blanket Purchase Agreements by Source Contract Number.
  1. On the External Purchase Prices page, select all the lines that are required lines in existing external purchase prices and click Include for Purchasing or use the Visual Builder spreadsheet to make this change.
  1. Run the Import Purchase Agreements from the External Purchase Prices process. This will create new purchase agreements and purchase agreement lines based on the new grouping.
  1. You can also manually cancel the blanket purchase agreements created earlier because they won't be used any longer.

You now have the flexibility to also include the source contract number as one of the deciding factors to group the purchase agreement lines into separate blanket purchase agreements. This gives you the ability to manage and maintain your purchase agreements better.

Steps to Enable

Use the Opt In UI to enable this feature. For instructions, refer to the Optional Uptake of New Features section of this document.

Offering: Procurement

In the Offerings work area, enable the Manage Approvals for External Purchase Prices feature:

  • Offering: Procurement
  • Functional Area: External Purchase Prices

Opt in to the feature Create Blanket Purchase Agreements by Source Contract Number.

Opt-in Create Blanket Purchase Agreements by Source Contract Number

Opt-in Create Blanket Purchase Agreements by Source Contract Number

       

Tips And Considerations

Existing BPAs created before enabling this feature will continue to be grouped without considering the source contract number. If needed, you can move these existing BPAs to the new grouping.

Key Resources

  • See External Purchase Prices in the Oracle Fusion Cloud Using Procurement guide in Oracle Help Center.

Access Requirements

Users who are assigned a configured job role that contains these privileges can access this feature:

  • Import Purchase Agreements from External Purchase Prices (SCH_UPDATE_BPA_FROM_EXTERNAL_PURCHASE_PRICES_PRIV)
  • Import Blanket Purchase Agreement (PO_IMPORT_BLANKET_PURCHASE_AGREEMENT_PRIV)

These privileges were available prior to this update.