Assign Additional Supplier Contact Emails to Imported Purchase Orders

Specify additional supplier contacts by providing their email IDs while creating purchase orders using file-based import and REST resources. In update 24A, you could add additional supplier contacts only for incomplete purchase orders created online. With this update, you can also change these additional contact email IDs on approved purchase orders if these contacts are no longer applicable. Changes are supported through the user interface and the REST resource.

You can also perform the these tasks using additional contact emails:

• Generate OTBI reports and inquiries using the Additional Contact Email attribute in the Purchasing Real Time OTBI subject area.
• Author contract terms for purchase orders using the newly added Additional Contact Email system variable.

These screen captures illustrate the feature.

Additional Contact Email Attribute in the FBDI Template

Update the Additional Contact Email Attribute As Part of the PO Change Order

OTBI Report with the Additional Contact Email Attribute

Steps to Enable

Use the Opt In UI to enable this feature. For instructions, refer to the Optional Uptake of New Features section of this document.

Offering: Procurement

To use this feature, you must opt in to the Assign Additional Supplier Contact Emails for Requisitions and Purchase Orders feature. If you previously opted in to the Assign Additional Supplier Contact Emails for Requisitions and Purchase Orders feature, then this feature is automatically enabled.

Tips And Considerations

• You can now process requisitions with the additional contact email attribute into either a new or existing purchase order using the Requisition Processing Requests REST API. Earlier, you could process such requisition lines only from the UI.

• You can configure a new change order template to specify whether a purchase order needs to be revised if the additional contact email attribute was updated.

• When importing purchase orders using file-based import, communication email will be defaulted using supplier contact email address values and additional contact email address if you didn't specify any value for the communication email attribute.

Access Requirements

Users who are assigned a configured job role that contains these privileges can access this feature in Purchasing:

• Change Purchase Order (PO_CHANGE_PURCHASE_ORDER_PRIV)
• Import Purchase Order (PO_IMPORT_PURCHASE_ORDER_PRIV)

These privileges were available prior to this update.