Copy Negotiation Award Descriptive Flexfields to Purchasing Documents

You can now pass descriptive flexfield (DFF) values from the negotiation to the purchasing documents during award. The DFF values on the negotiation header are passed to the purchasing document header and from the negotiation line to the purchasing document line.

Values for the following DFF can be passed from the negotiation to the outcome purchase order, or purchase agreement.

• Name: Supplier Negotiation Headers
  • Description: Fields for capturing additional information on the supplier negotiation header. These are internal DFF values that aren't visible to suppliers.

• Name: Supplier Negotiation Headers for Suppliers
  • Fields for capturing additional information on the supplier negotiation header that are displayed to both internal and external parties.

• Name: Supplier Negotiation Lines
  • Description: Fields for capturing additional information on the supplier negotiation line.

Copy Negotiation Header DFF to Purchase Order Header

Copy Negotiation Line DFF to Purchase Order Line

Descriptive Flexfields are used to track additional information important and unique to the business that would otherwise not be captured. Automatic transfer of DFF values can eliminate manual work to bridge the gap between negotiations and purchase documents.

Steps to Enable

In the Setup and Maintenance work area go to the Manage Administrator Profile Values task, you must enable these profile options to copy the DFF values:

Profile Option Code: ORA_PON_COPY_NEG_HDR_DFF_TO_PO_HDR

Name: Copy Negotiation Header Descriptive Flexfields to Purchase Order Header

Description: Enable descriptive flexfields to be copied from an awarded negotiation header to the outcome purchase order header.

Values:

• No
• Copy internal Supplier Negotiation Headers DFF
• Copy external Supplier Negotiation Headers for Suppliers DFF

Profile Option Code: ORA_PON_COPY_NEG_LINE_DFF_TO_PO_LINE

Name: Copy Negotiation Line Descriptive Flexfields to Purchase Order Line

Description: Enable descriptive flexfields to be copied from an awarded negotiation line to the corresponding purchase order line.

Values:

• Yes
• No

Profile Option Code: ORA_PON_COPY_NEG_HDR_DFF_TO_BPA_HDR

Name: Copy Negotiation Header Descriptive Flexfields to Blanket Purchase Agreement Header

Description: Enable descriptive flexfields to be copied from an awarded negotiation header to the outcome blanket purchase agreement header.

Values:

• No
• Copy internal Supplier Negotiation Headers DFF
• Copy external Supplier Negotiation Headers for Suppliers DFF

Profile Option Code: ORA_PON_COPY_NEG_LINE_DFF_TO_BPA_LINE

Name: Copy Negotiation Line Descriptive Flexfields to Blanket Purchase Agreement Line

Description: Enable descriptive flexfields to be copied from an awarded negotiation line to the corresponding blanket purchase agreement line.

Values:

• Yes
• No

Profile Option Code: ORA_PON_COPY_NEG_HDR_DFF_TO_CPA_HDR

Name: Copy Negotiation Header Descriptive Flexfields to Contract Purchase Agreement Header

Description: Enable descriptive flexfields to be copied from an awarded negotiation header to the outcome contract purchase agreement header.

Values:

• No
• Copy internal Supplier Negotiation Headers DFF
• Copy external Supplier Negotiation Headers for Suppliers DFF

Setup - Profile Options

Tips And Considerations

• The feature is not supported for negotiations with backing requisitions. For such negotiations, no DFF values are copied to purchasing documents.

• The DFF values are passed from the awarded negotiation to the purchasing document only if the negotiation DFF structure is identical to the DFF structure of the outcome purchase order, or the purchase agreement.

Access Requirements

Users who are assigned a configured job role that contains this privilege can enable this feature in Setup and Maintenance:

• Manage All Application Profile Values (FND_APP_MANAGE_ALL_PROFILE_VALUES_PRIV)

Users who are assigned a configured job role that contains this privilege can access the feature

• Create Purchase Order (ORA_PO_CREATE_PURCHASE_ORDER_PRIV)
• Create Purchase Agreement (ORA_PO_CREATE_PURCHASE_AGREEMENT_PRIV)

These privileges were available prior to this update.