Use Purchase Order as Source Document in Freight Acquisition Fiscal Flows for Inbound Purchases

Prior to this release, you could capture the freight fiscal documents by matching them with a purchase order to accurately account for transportation costs for outbound fiscal flows. With this release, you can now capture the freight fiscal documents for inbound freight acquisition fiscal flows as well. This reduces the manual effort and enhances the operational efficiency by reconciling the estimated freight costs with the actuals.

The freight acquisition flow becomes applicable when you incur freight for any of the following fiscal flow scenarios:

  • Standard
  • Purchased Material Import
  • Acquisition of OSP Services
  • Acquisition of Contract Services
  • Standard issued by Buyer

Earlier you could only manually create an invoice in Payables. You can now capture these freight acquisition fiscal documents against a purchase order so you can automatically create a matched invoice in Payables.

When matching the purchase orders to these freight acquisition fiscal documents, only the following types of POs are considered for matching with the freight acquisition fiscal document:

  • PO Match Option: Receipt
    • Accrue at Receipt: Yes/No
  • PO Match Option: Order
    • Accrue at Receipt: No
  • Purchase basis: Fixed Price Services
  • PO currency: Brazil Real
  • Destination type on PO: Expense

When the freight line is matched to a purchase order:

  • a receipt is generated in the Receiving module
  • an expense accrual is booked in Receipt Accounting module,
  • these freight costs are recorded as landed cost charges in the Receipt Accounting and Cost Accounting modules so that they can be absorbed as the acquisition item cost.

Screenshot of Purchase Order with line type as BR_Freight to capture freight fiscal documents against a purchase order line.

Screenshot of Purchase Order with line type as BR_Freight to capture freight fiscal documents against a purchase order line.

Screenshot of freight fiscal document matched to purchase order line with receipt generated for service.

Screenshot of freight fiscal document matched to purchase order line with receipt generated for service.

Screenshot of the invoice to supplier with positive line matched to purchase order and negative line to contra for the invoice line sent as shipping and handling.

Screenshot of the invoice to supplier with positive line matched to purchase order and negative line to contra for the invoice line sent as shipping and handling.

Screenshot of receipt accounting for freight purchase order receipt into receiving inspection and contra entry for booking as landed cost adjustment.

Screenshot of receipt accounting for freight purchase order receipt into receiving inspection and contra entry for booking as landed cost adjustment.

Screenshot of cost accounting that books the landed cost adjustment as acquisition cost adjustment to ensure accurate item cost.

Screenshot of cost accounting that books the landed cost adjustment as acquisition cost adjustment to ensure accurate item cost.

  • Manage and monitor your freight service obligations and payments in an easy and transparent manner.
  • Ensures precise computation of acquisition costs and statutory regulatory compliance.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

  • Define a custom PO line type for purchase basis with fixed price services as 'BR_Freight' and create a PO with this new line type. This ensures a streamlined matching of a PO to a freight fiscal document, as the CTe fiscal documents do not have a description in the XML, unlike standard fiscal documents.

Screenshot of defining custom PO line type for auto matching purchase orders to freight fiscal documents.

Screenshot of defining custom PO line type for auto matching purchase orders to freight fiscal documents.

  • Freight fiscal flow with bookkeeping continues to be a no-source and isn't considered for matching with PO.
  • You can also match a freight fiscal document with a PO having multiple distributions. In such a scenario, the distribution charge account for payables will be derived from the matched PO distribution.
  • You can also capture price and tax complementary fiscal documents.
  • The Confirm Item Deliveries page will be read-only as these freight fiscal documents are matched to purchase lines with fixed price services.

Key Resources

  • Oracle Supply Chain Management Cloud: Using Fiscal Document Capture guide, available on the Oracle Help Center.

Access Requirements

Users who are assigned a configured job role that contains these privileges can access this feature:

  • Capture Fiscal Document (CMF_ENTER_FISCAL_DOCUMENT)

  • Process Electronic Fiscal Documents (CMF_PROCESS_E_FISCAL_DOCUMENTS)