Redwood: Reserve and Liquidate Funds and Encumbrances for Change Orders Using the Current Budget Date

You can now reserve and liquidate funds and encumbrances for change orders using the current budget date instead of the budget date originally used for funds reservation. This ensures that change orders can be processed as long as the current period remains open and the control budgets are active.

This screen capture illustrates the feature. In this example, a change order to increase the reserved funds from $100 to $120 was created with a budget date of 7/11/11.

Funds Reservation for a Change Order

The screen capture illustrates the encumbrance accounting for the same change order. Note that two separate accounting entries with accounting date of 7/11/11 are created.

Encumbrance Accounting for a Change Order

Steps to Enable

1. Navigate to the Setup and Maintenance work area.
2. Click the Tasks pane and select Search.
3. Search for the Manage Administrator Profile Values task.
4. Open the task and search for the Liquidate funds and encumbrance using change order budget date (Profile Option Code: ORA_PO_CO_BUDGET_DATE_FOR_LIQ) profile display name.
5. Set the profile option to Yes at the site level.
6. Save and close.

Tips And Considerations

Federal Financials customers may need to make modifications to the subledger accounting rules for Purchasing to meet Federal Accounting requirements. 

Access Requirements

Users who are assigned a configured job role that contains this privilege can access this feature in Purchasing:

• Change Purchase Order (PO_CHANGE_PURCHASE_ORDER_PRIV)

This privilege was available prior to this update.