Redwood: Manage Processing of ASN in Drop Ship Flow When Ownership Change is Invoice Match

This feature prevents automatic processing of Advance Shipment Notices (ASN) for drop ship flows when ownership change is set to occur at accounts payable invoice match. ASNs for drop ship transactions with accounts payable invoice match won’t be automatically processed to avoid downstream failures. The intent of this feature is to allow you to update the Oracle Supply Chain Financial Orchestration drop ship flow ownership change event to either update the supplier ownership event to ASN from supplier or wait for the invoice to process drop ship receipts for the supplier invoice.

As a Cost Accountant, you need to ensure accurate accounting for all drop ship transactions, even when the supplier sends an ASN before the payables invoice and ownership change is defined as accounts payable invoice match. To prevent downstream issues, an error message will be displayed allowing you to take the necessary action to process the ASN. The error message Couldn't create ASN - The supplier ownership change event must be set to ASN from supplier. Update the ownership change event to ASN in Financial Orchestration Flow or create a shipment receipt on supplier invoice will be displayed. 

Additionally, a new column Drop Ship Ownership Change Event has been added to the Purchase Orders to Ship page. The values include ASN from supplier or AP invoice match. This will allow you to view the drop ship ownership change event prior to processing the ASN.

Drop Ship Ownership Change Event

Drop Ship Ownership Change Event

You can now use this functionality to process drop ship transactions with ASN receipts, even when ownership change is defined at the accounts payable invoice match.

Steps to Enable

Follow these steps to configure drop ship financial flows:

  1. In the Supply Chain Execution landing page, click the Financial Orchestration work area.
  2. Select the Drop Ship Financial Flows task.
  3. On the Drop Ship Financial Flow page, click Add to create a new drop ship financial flow.
  4. Select the Supplier Ownership Change Event.
  • ASN supplier invoice: The supplier sends an advance shipment notice.
  • AP invoice match: The supplier sends an invoice to accounts payable in Financial Orchestration.
  1. Click Save and Close. 

Tips And Considerations

It's recommended to set the Supplier Ownership Change Event to AP Invoice Match when your suppliers don't send an ASN. You can then use the Financial Orchestration qualifiers to have different agreements with ownership change event by supplier when you expect an ASN from them.

Key Resources

  • Oracle Fusion Cloud SCM: Using Receiving guide, available on the Oracle Help Center.
  • Oracle Fusion Cloud SCM: Implementing Manufacturing and Supply Chain Materials Management guide, available on the Oracle Help Center.
  • Oracle Fusion Cloud SCM: Scheduled Processes for SCM guide, available on the Oracle Help Center.
  • Oracle Fusion Cloud SCM: Security Reference for Manufacturing and Supply Chain Materials Management guide, available on the Oracle Help Center.

Access Requirements

To set up this feature, you'll need a configured job role that contains this existing privilege:

  • Manage Drop Ship Financial Flow (FOS_MANAGE_DROP_SHIP_FINANCIAL_FLOW)

This privilege was available prior to this update.