Redwood: Require Buyers to Review Requester Change Orders

Accept, reject, or modify requester-initiated changes as a buyer before sending those changes out to the supplier using a Redwood page.

When the feature is enabled, any changes proposed by requesters will be automatically created as internal change orders. This applies even if the proposed changes include supplier-facing attributes that would create a revision to the purchase order document. After the internal change order is approved, the buyer will receive a notification and will be required to take action on the requester-initiated change. The Pending Buyer Action status on the requester change order indicates that the buyer must review the proposed changes and either modify them, accept them as they are, or reject them.

When the buyer decides to either modify the proposed changes or accept them as they are, a buyer-initiated change order is created and either submitted for approval or left in an incomplete status for buyers to make further edits.

As a buyer, you can review the requester-initiated change by clicking the View change order link on the banner on the View Purchase Order page or by clicking the change order number link on the new Purchase Orders Page.

These screen captures illustrate the feature:

Requester-Initiated Change Order in Pending Buyer Action Status

Actions Available for the Buyer on Pending Buyer Action Change Order

You can accept the changes which creates a buyer-initiated change order with the details copied from the requester-initiated change.

Buyer Accepts the Changes

You can take the Reject action by providing the reason.

Buyer Rejects the Requester-Initiated Changes

You can also edit the requester-initiated change order which creates a buyer-initiated change order with the details copied from the requester-initiated change.

Buyer Edits the Requester-Initiated Change Order

When you edit the requester-initiated change or accepts the changes, an "Accept" action is recorded for the requester change order on the purchase order document history.

Accept Action Captured in the Document History

Steps to Enable

Use the Opt In UI to enable this feature. For instructions, refer to the Optional Uptake of New Features section of this document.

Offering: Procurement

Tips And Considerations

As a buyer, you are notified when a requester-initiated change requires your action. The navigation to the Redwood purchasing page from the notification isn't supported in this release.

Key Resources

• For an overview of Create and Edit Purchase Order Redwood page, see Redwood: Create and Edit Purchase Orders
• For an overview of product management search, refer to the Overview of Product Management Search topic.
• To know how to set up data security for item classes, refer to the Set Up Data Security for Item Classes topic.
• For information about using Oracle Visual Builder Studio to extend your Redwood application pages, see Oracle Fusion Cloud HCM and SCM: Extending Redwood Applications for HCM and SCM Using Visual Builder Studio 

Access Requirements

No specific privileges are needed to require buyers to review requester change orders.