Initiate an Impromptu Assessment

To initiate an impromptu assessment, follow a process similar to the one to initiate an assessment batch. An impromptu assessment is considered a batch involving a single process, risk, or control. It doesn't require a template or a plan.

1. Navigate to the record of an individual process, risk, or control. If it were a risk, for example, you'd open the Risk work area, select the Risks tab, and then click on the name of a risk.

2. Within the record, do either of the following:

   • From any tab, click Actions > Create Assessment.

   • Click the Assessments tab. Then, in an Assessments page, click Create Impromptu Assessment (a plus icon).

3. In a Create Impromptu Assessment page, a General region is active. In it:

   • Select an assessment type, which determines what the assessment is meant to uncover. You see only types appropriate for the object you're assessing.

   • Compose a name and description for the assessment.

   • Select a due date. (The start date defaults to the current date, and you can't change it.)

   • Optionally, select a survey for assessors to complete:

     • Select a template in the Survey Template field.
     • Enter a unique value into the Survey Name Prefix field. The value is added to the name of the survey to associate survey results with the assessment you're initiating. The field is active only if you select a survey template, but when it's active, it's required.
     • Select or clear an Assessors Are Required to Complete Survey check box to determine whether responses are required. It too is active only if you select a survey template, and when it becomes active, it's selected by default.

   • Select an Allow Users to Create Issues option if you want assessors to be able to create issues as they complete the assessment. Clear the option to prevent them from creating issues.

4. Click Save and Continue. An Attachments region becomes active. Once again, you aren't required to attach documents, but if you want to, the procedure is the same as the one for assessment batches.

5. Select Save and Continue. A Batch Assessment Security Assignment region becomes active, with you selected as owner. You may select and authorize other users as owners, editors, or viewers. This access applies to the batch as a whole. Users you select here can edit or view the initiation details.

6. Select Save and Continue. An Assessment Record Security Assignment region becomes active, once again with you selected as owner. Here, as you add users, you authorize each as a viewer, and separately as an assessor, reviewer, or approver. Although you're an owner, you can also select any of the latter authorizations for yourself.

   Control owners may have selected assessors, assessment viewers, reviewers, and approvers while editing their controls. If you're initiating a certification assessment of one of these controls, the assessment actors selected by the control owner appear automatically in the Assessment Record Security Assignment region. You can accept those actors, add others to them, or remove and replace them. This applies only to control certification assessments.

7. Click Submit.

Whenever you can select Save and Continue, you can select Save and Close instead. When you're ready to continue the initiation, you'd reopen the assessment "batch of one" from the Worklists page of the Assessments work area. Once the initiation is completed, you manage the assessment batch from the Assessment Batches page of the Assessments work area.