Overview of Contracts Scheduled Processes

Enterprise Contracts provides many predefined scheduled processes. The processes can be set up to run automatically at periodic intervals using the Scheduled Processes task from the Navigator.

Note: See Manage Contracts Scheduled Processes to learn how to view and schedule Contracts scheduled processes.

This table lists the predefined scheduler processes and summarizes when they're needed:

Scheduled Process	Description	Related Feature	Recommended Frequency
Acquires Usage Data from an External Web Service	Name of the process used to get usage information from an external web service.	Usage Billing	Align with shortest billing period or whenever the consumption data is available
Adopt Global Clauses for a New Business Unit	Adopts all approved global clauses for use in a new local business unit.	Terms Library Clause Adoption	Daily
'Mass Update Contract Internal Contacts	Assigns a new or replaces an existing contract owner, internal party contact, deliverable contact, and deliverable requester of contracts.	Contract Assignees	As needed
Automatically Renew Eligible Contracts and Contract Lines	Name of the process that's used to find and renew eligible contract lines.	Basic Automated Contract Renewal	Daily to weekly
Build Keyword Search Index for Contract Clauses	Enables clause searches in the Contract Terms Library using the Keyword field by building an index of the Clause Title, Display Title, Description, and Text fields.	Terms Library Search Clauses	Daily
Build Keyword Search Index for Contract Terms Templates	Enables contract terms template searches in the Contract Terms Library using the keyword field by building an index of the Terms Template Name and Description fields.	Terms Library Search Terms Templates	Daily
Fetch Pricing Information for Service Contracts	Name of the process that prices usage charges and reprices future periods for recurring charges on lines marked as Price During Billing. For example, Let's assume that you've already billed $100 per month for January to April. Now you change the price to $150 per month, so from May onward your customer will be billed at $150.	Service Contract Pricing	Daily
Fetch Service Contract Invoice Information from Receivables	Name of the process used to retrieve the service contract line invoice and credit memo information from accounts receivables.	Service Contract Billing	Daily
Generate Contract PDFs for Text Search	Used to generate PDF documents for all draft contracts to enable indexing of terms for text search.	Service Contract Billing	Daily
Import Contract Clauses from Interface Table	Validates clauses and variables in the open interface table and imports the valid clauses into the Contract Terms Library.	Terms Library Clause Import	As needed
Import Contract Clauses from XML File	Validates clauses and variables from an XML spreadsheet and imports the spreadsheet into the Contract Terms Library.	Terms Library Clause Import	As needed
Import Contract from External Systems	Imports contracts in bulk from external systems.	Contract Import	As needed
Import Default Coverage	Name of the process which is used to import default coverage.	Service Contracts Entitlements	As needed
Optimize Keyword Search Index for Contract Clauses	Optimizes the clause text index to improve clause performance of searches using the Keyword field in the Contract Terms Library.	Terms Library Clause Search	Daily
Optimize Keyword Search Index for Contract Terms Templates	Optimizes the contract terms template text index to improve performance of terms template searches using the Keyword field in the Contract Terms Library.	Terms Library Terms Template Search	Daily
Perform Timed Contract State Transitions	Name of the process that performs the timed transition of contracts from one state to another.	User Statuses and Transitions	Daily
Process Contracts Consolidated Reminder Events	The name of the program that processes consolidated reminder events in contracts.	Event Notification Rules and Template Sets	Daily
Process Contracts Event Notifications	The name of the process that's used to process event notifications in contracts.	Event Notification Rules and Template Sets	Daily
Process Installed Base Updates	Name of the process which is used to create and update contracts based on Installed Base updates.	Service Contracts Installed Base Integration	Daily
Purge Contract Clause Import Tables	Purges data from the clause interface table after clause import has completed.	Terms Library Clause Import	As needed
Purge Contract Import Interface Tables	Purges error records of the contract import interface tables.	Contract Import	As needed
Purge Contract Temporary Tables	Purges all contract temporary tables.	NA	As needed
Send Contract Expiration Notifications	Sends contract expiration notifications to contract owners.	NA	Daily
Send Contract Fulfillment Notifications	Sends notifications to contract fulfillment notification recipients based on the notification rules set up for the fulfillment line.	NA	Daily
Send Contract Terms Deliverable Due Date Notifications	Sends due date notifications to the responsible party for the contract terms deliverable.	Contract Deliverables	Daily
Send Contract Terms Deliverable Escalation Notifications	Sends escalation notifications to the escalation contact, the internal contact, and the requester of contract terms deliverables. The requester is the internal employee who requested the deliverable.	Contract Deliverables	Daily
Send Contract Terms Deliverable Overdue Notifications	Sends overdue notifications to the requester and to the responsible party for a contract terms deliverable. When the responsible party is external, then the internal party is notified as well.	Contract Deliverables	Daily
Send Service Contract Billing Information to Receivables	Name of the process used to send the service contract line billing and credit information to accounts receivables.	Service Contract Billing	Daily
Track Electronic Signature Status	Track electronic signature status of contract.	Electronic Signature	Hourly
Track Purchasing Activity	Retrieve the number and the status of the purchasing documents created by the integrated procurement application from the contract fulfillment line.	NA	As needed
Update Contract Status	Updates the status of contracts that are dependent on time. For example, updates the status to expired when the end date is reached.	NA	Daily
Validate Imported Contract	Validates imported contract and updates bill and revenue plan details.	NA	As needed

Caution: Oracle recommends that you don't edit any existing scheduled processes.

Mass Update Contract Internal Contacts

The Mass Update Contract Internal Contacts (previously named Assign Contract Owner) scheduled process has been enhanced to update not only the contract owner but also the internal party contact, deliverable contact, and deliverable requester of contracts. This enhancement allows for efficient bulk updates of internal party contacts across multiple contracts, eliminating the need for manual individual updates, which can be time-consuming and prone to error.

As part of this enhancement, some existing fields have been renamed as follows to better align with the updated capabilities of the Mass Update Contract Internal Contacts scheduled process.

Existing Field Name	New Field Name
Contract Owner	Existing Contact
New Contract Owner	New Contact
Document Type	Contract Type
Status drop-down list (Blank option removed)	All Statuses
Business Unit drop-down list (Blank option removed)	All Business Units

The criteria for selecting contracts remain unchanged. Only the contracts that meet the selection criteria will be considered for updating. In the following checkbox scenarios, the existing contact (specified in the Existing Contact parameter) will be replaced with the new contact specified in the New Contact parameter.

Checkbox Name	Selected	Deselected
Update Contract Owner	Existing contract owner will be updated, or a new contract owner will be added.	No contract owner will be updated or added.
Update Party Contact	The internal party contact from the Edit Contract UI > Parties tab > Business Unit > Teams region > Row with Owner checkbox deselected will be updated to New Contact.	No internal party contacts will be updated.
Update Deliverable Contact and Requester	For all the deliverable definitions and instances in Open, Submitted and Rejected statuses, the Internal Party Contact and Requester will be updated to New Contact.	No deliverable contact or requester will be updated.