Schedule the Web Conferencing Process

Run the Synchronize Web Conference Data scheduled process to sync past web conference meeting details such as meeting participants, transcripts and recordings into your Sales application from Microsoft 365.

Here's how to run and schedule the processes:

1. Sign in to the application as a setup user.
2. Navigate to Tools > Scheduled Processes.
3. Click Schedule New Process.
4. In the Schedule New Process dialog window, ensure Job (not Job Set) is selected.
5. Select the drop-down list arrow next to the search box and click Search.
6. In the Search and Select: Name dialog window, enter Synchronize Web Conference Data and click Search.
7. Click the name of the job in the search results and click OK.
8. Click OK again.
9. In the Process Details window, select the options you want. For example:
   1. Set the Sync Look-Back Period in Minutes.

      For example, if this time is set to 30 minutes, then each synchronization run will sync meetings that were started in the last 30 minutes.

   2. Select the Include Transcripts and Recordings checkbox to sync web conference transcripts and recordings to your sales application.
10. To run the job immediately, select your options and click Submit.
11. To set up a schedule for the job, click Advanced and click the Schedule tab. Then enter a schedule before submitting or saving changes.
    Note: Oracle recommends scheduling this job to be run every 30 minutes.
12. Click Submit.