The action you can take on a contract fulfillment depends
on its status. This topic explains the available statuses and how
they relate to the actions you can take.
Contract fulfillment statuses are specific to the
kind of purchasing
document being created, if any.
A contractual fulfillment that is used to create a
purchasing document in a purchasing application can have one of the
following statuses:
Incomplete
PO Creation Started or Agreement
Creation Started, depending on the nature of the purchasing document.
PO Created or Agreement Created
PO Creation Failed or Agreement Creation
Failed
Completed
Canceled
On Hold
Statuses and Available Actions
The following figure shows statuses and actions for
a contractual
fulfillment used to create a purchase order.
Note: The actions and transitions for purchase orders and
agreements are the same so you can substitute the word Agreement for
PO in the figure.
When you create a fulfillment, it
is in the Incomplete status.When the contract is active, you
can initiate the creation of the purchase order or agreement in an
integrated purchasing application. When the fulfillment passes validation,
then it is set to the PO Creation Started or Agreement Creation Started status.You can also apply a temporary hold
on incomplete fulfillment lines or cancel them.Canceling the contract line or the contract automatically cancels
the fulfillment.If the purchase order or agreement
is created successfully, it is set to the PO Created or Agreement Created status.If creation fails, the status is
set to PO Creation Failed or Agreement Creation Failed.When the status is PO Creation Failed or Agreement Creation Failed, then you can try creating
the purchase order again or you can cancel the fulfillment.You can indicate purchasing activity
is complete for a fulfillment in the PO Created or Agreement Created status
by selecting the Complete fulfillment action.You can also select the Complete fulfillment action to indicate the
completion of any fulfillment in the Incomplete status, which is useful for tracking the completeness of noncontractual
fulfillment lines with no purchasing activity. If necessary,
you can use the Reopen fulfillment action (not shown here) to revert the status back to Incomplete.The following figure shows contract fulfillment
statuses and actions.
