2021-2022 ISIR Document Request Rules and Code Clearing Logic

Overview

Note: On July 13, 2021, ED issued Dear Colleague Letter GEN-21-05 that waived verification requirements for verification group V1. This guidance was issued to relieve administrative burden due to the COVID-19 international crisis. See more information about Oracle's response by reading Oracle Student Financial Aid Cloud Service: Waiver of ISIR V1 verification and some suggested SFA configuration updates (Doc ID 2793991.1)on My Oracle Support.

Upon receipt, an Institutional Student Information Record (ISIR) from the U.S. Department of Education (ED) is checked to determine if the student is selected for verification of their financial aid application and to which Verification Group they have been assigned.

ED selects students for verification and indicates so by adding the appropriate SAR (Student Aid Report) Comment Code (also known as a C-Code) to the ISIR:

Ind - C-Code 171 - student independent from parents.
Dep - C-Code 170 - student dependent upon parents.

Also, ED assigns selected students to one of three Verification Tracking Groups:

V1 - Standard Verification Tracking Group.
Note: On July 13, 2021, ED issued Dear Colleague Letter GEN-21-05 that waived verification requirements for group V1.
V4 - Custom Verification Tracking Group.
V5 - Aggregate Verification Tracking Group.

The Verification Tracking Groups broadly determine what documents are required for a student to clear verification. Verfication requirements are futher refined within each Group based on dependency status, tax filing status, and other factors. Students may move from one Group to another during the course of verification. This topic describes the logic for all three Groups and the various scenarios under each Group.

Requests for any required documents are triggered based on the appropriate logic for the student. Upon receipt of all required documents, additional review of the student's ISIR and document data determines if any more documentation or manual review is required before clearing verification.

Note: This topic often refers to documents being Acceptable. This refers to the actual system status of the requested document.

For additional information about Verification, refer to the Application and Verification Guide on the ED website.

Criteria for Students: Standard Verification Tracking Group (V1)

Verification waived for ISIRs received on or after July 13, 2021.

Criteria for Students: Custom Verification Tracking Group (V4)

IndV4 Scenario: All Students

One document from each of the following groups is requested:
- High School Completion:
  - HS Diploma.
  - HS Transcript.
  - GED Cert.
  - GED Transcript.
  - State HS Equivalency Cert.
  - Secondary School Leaving Cert.
  - Home School Cert.
- Identity:
  - Drivers License.
  - Non-Drivers License ID.
  - State Issued ID.
  - Passport.
- Statement of Educational Purpose (SOEP):
  - SOEP-Campus.
  - SOEP-Notary.

Code Clearing Logic
- If student has an Acceptable document from each group (High School Completion, Identity, and SOEP), then SFA clears this C-Code.
- If ISIR Corrections were submitted, Student Financial Aid clears the code upon the receipt of the Corrected ISIR.

Criteria for Students: Aggregate Verification Tracking Group (V5)

Scenario: All Students

One document from each of the following groups is requested:
- High School Completion:
  - HS Diploma.
  - HS Transcript.
  - GED Cert.
  - GED Transcript.
  - State HS Equivalency Cert.
  - Secondary School Leaving Cert.
  - Home School Cert.
- Identity:
  - Drivers License.
  - Non-Drivers License ID.
  - State Issued ID.
  - Passport.
- Statement of Educational Purpose (SOEP):
  - SOEP-Campus.
  - SOEP-Notary.

Code Clearing Logic
- If student has an Acceptable document from each group (High School Completion, Identity, and SOEP), then SFA clears this C-Code.
- If ISIR Corrections were submitted, Student Financial Aid clears the code upon the receipt of the Corrected ISIR.