Update a Disbursement Loan ID

You can update a Disbursement Loan ID.

Overview

When Common Origination and Disbursement (COD) identifies a record with an invalid Loan ID and rejects it, you can take manual steps to send an updated correct record.

You can delete the generated disbursements, trigger repackaging, and update any remaining disbursements manually and report them to COD.

Required Role Permissions

You must have a Role with the following General Permissions through Roles Management to complete the manual processing steps:

• Administration
• System Management
• Disbursement Administrator

See Set General Permissions Matrix for additional information.

Manual Processing Steps

Log into the Student Financial Planning User Interface (UI).

1. Navigate to Administration > System Management > Disbursement Administration.
2. Enter the student's External Student ID in the search field and select student.
3. Select the check box in the Delete column for the disbursements that have an incorrect Disbursement Loan ID.
4. Click Save Disbursement Records.
5. Query the same student in the main tool bar.
6. Navigate to Student > Package.
7. Click Repackage to trigger a manual repackage.
8. Refresh the page until you observe an updated Package Create Date/Package Version.
9. Navigate to Administration > System Management > Disbursement Administration.
10. For all remaining disbursements:
    1. Select a blank Cancellation Reason.
    2. Click the "X" by each Cancellation Date to remove it.
    3. Select a Origination Ready to be Sent to COD Disbursement Status.
    4. Click Save Disbursement Records.
    5. Click Send Originations to COD.

The application automatically submits the student's information to COD after triggering the batch jobs.