Regulatory Deadlines Guide

Use this workbook to define the regulatory dates for exchanging files with the U.S. Department of Education Central Processing System (CPS) and Common Origination and Disbursement (COD); for example, ISIR Correction Start/End Dates, COD Origination Start/End Dates, and so on.

Workbook Description

The file name for this workbook is REGULATORY_DEADLINES.csv.

Configuration Workbooks are delivered in the form of Excel spreadsheets. In these spreadsheets, every configurable field is represented as a spreadsheet column and there are as many spreadsheet rows as needed for that particular configuration. Here are the column descriptions:

• Field Name.
• Column: Spreadsheet column associated with the field.
• Required?: Denote if you're required to populate the field or not.
• Field Type and Accepted Values:
  • String: These are usually alphanumeric.
  • Integer: Numeric, a whole number.
  • Double: Numeric with places to the right of the decimal.
  • Enumeration: List of values.
  • Boolean: True or False, Yes or No.
  • Groovy script: A logical query using groovy script.
  • Date: yyyy-mm-dd format.
• Description.

Field Name	Column	Required?	Field Type and Accepted Values	Description
Award Year	A	Y	String Alphanumeric ASCII text, up to 255 characters in YYYY-YYYY format.	Aid Year fields are associated to.
FAFSA Start Date	B	Y	Date Date in MM/DD/YYYY format.	Start Date of FAFSA Completion deadline. The earliest date SFA will accept an ISIR from CPS. Oracle recommends setting this date in the FAS UI. See Regulatory Management.
FAFSA End Date	C	Y	Date Date in MM/DD/YYYY format.	End Date of FAFSA Completion deadline. The last date SFA will request/accept an ISIR from CPS. If a request is pending when this date is reached, SFA cancels the request. Oracle recommends setting this date in the FAS UI. See Regulatory Management.
ISIR Correction Start Date	D	Y	Date Date in MM/DD/YYYY format.	Start Date of ISIR Correction deadline. The earliest date SFA will submit ISIR Corrections to CPS.
ISIR Correction End Date	E	Y	Date Date in MM/DD/YYYY format.	End Date of ISIR Correction deadline. The last date SFA will submit ISIR Corrections to CPS.
ISIR Verification Start Date	F	Y	Date Date in MM/DD/YYYY format.	Start Date of ISIR Verification deadline The earliest date SFA will trigger the ISIR Verification Process
ISIR Verification End Date	G	Y	Date Date in MM/DD/YYYY format.	End Date of ISIR Verification deadline The last date SFA will trigger the ISIR Verification Process
COD Origination/Disbursement Start Date - TIV Grants & Loans	H	Y	Date Date in MM/DD/YYYY format.	Start Date of COD Origination/Disbursement deadline for TIV Grants and Loans The earliest date SFA will send COD Origination/Disbursement data for TIV Grants and Loans
Days from Student's Enrollment	I	Y	Integer Greater than or equal to 0.	The number of days after the student's enrollment that the ISIR Verification Process must be completed.
ISIR Award Year Start Date	J	Y	Date Date in MM/DD/YYYY format.	Start date of the award year.
ISIR Award Year End Date	K	Y	Date Date in MM/DD/YYYY format.	End date of the award year.

Enable the Configuration in the UI

You do not have to complete any setup in the user interface to enable this configuration.

Required Permissions

You must have a role with the following General Permission(s) and/or Document Permission(s) through Roles Management in order to enable and view the configuration in the UI.

• Administration
• Student

See Set General Permissions Matrix.

Considerations for Configuration

• These dates are based on guidelines set by the U.S. Department of Education. You can set more restrictive dates but you should not set less restrictive dates.
• When you open this workbook the date format may be automatically changed by Excel. You may have to update the date format (e.g. MM/DD/YYYY) of all date columns before saving and deploying updates to the environment.

Configuration in the User Interface

The configuration is visible in the Student Financial Aid User Interface if you navigate to the following screens:

1. Administration > FAS Management > Regulatory Management
2. Student Search > Student Record > USDE > ISIR
3. Student Search > Student Record > USDE > Common Record Information
4. Student Search > Student Record > Financial Information > Disbursing

Understanding How the Baseline Configuration Works

FAFSA Completion Dates

The system begins to accept ISIRs in SFA from CPS as of the FAFSA_Start_Date and stops accepting ISIRs as of the FAFSA_End_Date.

ISIR Correction Dates

The system submits ISIR corrections to CPS as of the ISIR_Correction_Start_Date and stops submitting ISIR Corrections to CPS as of the ISIR_Correction_End_Date.