Non-Federal Funds
Non-Federal funds can be awarded through the Student Academic and Financial Information (SAFI) message, the Student Financial Planning (SFP) FAS UI, or through the FASExternalAwardEvent message. CommonLine Loans are managed by uploading and processing CommonLine files.
Campus Funds: Non-Federal Funds
Student Financial Planning provides a workflow to help the user in making the final determination whether a student is eligible for a state grant and the amount the student is eligible to receive.
Student Financial Planning displays the Non-Federal Funds period(s) and other detailed information in the Non-Federal Funds workflow based on the period start and end dates to decide how much to award the student during the period.
A list of all periods is displayed and Student Financial Planning automatically identify the period start and end dates (based on configuration) in the fund configuration engine. The maximum number of consecutive days the student is on a break within the Non-Federal Funds period start and end dates, excluding institutional breaks and exemptions made by the institution because of inclement weather or an administrative error are also displayed.
Student Financial Planning automatically calculates the student's Non-Federal Fund period award amount (if configured) or allows a user to manually set the award amount so that the packaging engine can package the Non-Federal Fund. Student Financial Planning allows the user to manually change the Non-Federal Fund period award amount and updates the status to Estimated or Awarded.
Once a user decides the student is eligible for the fund, Student Financial Planning adds the fund to the appropriate academic year within the student's package.
Student Financial Planning identifes which Borrower-Based Academic Year (BBAY) to package the award is based on the Non-Federal Fund period start date. If the user is changing a Non-Federal Fund, Student Financial Planning verifies the fund is added to the appropriate academic year again. Student Financial Planning sets the maximum projected award amount for each academic year being Estimated or Awarded by completing a summation of all Non-Federal Fund period award amounts within the academic year.
If the fund has an associated configured fund allocation, Student Financial Planning makes sure there are enough funds before adding the award to the student's package.
Student Financial Planning disburses the Non-Federal Fund as one disbursement equal to the maximum Non-Federal Fund projected award amount and sets or updates the disbursement dates for each Non-Federal Fund period being awarded. If the fund has already been disbursed, Student Financial Planning doesn't update the disbursement dates.
Student Financial Planning creates a Re-Evaluate NFF Fund task at various points in the financial aid process that requires a user to review the student's award. A separate alert is created for each Non-Federal Fund that has been reduced by the packaging engine due to an over award situation and when the fund amount accepted doesn't equal the maximum projected award up to packaging limit.
When a Non-Federal Fund document with a configured document code is received for a student that requires review for Non-Federal Fund to be packaged, Student Financial Planning creates a Process an NFF Document task and requires a user to review the document. When the document/document code is received it's required to complete the Financial Aid Documentation Collection process. Once it has completed the document collection process, Student Financial Planning creates a new Process an NFF Document task for each configured Non-Federal Fund document received for the student.
Campus Funds: Student Resources
Student Financial Planning decides how to associate a fund from the student resource tag in the Student Academic and Financial Information (SAFI) message by the academic year associated with the course the student resource is tied to. If the student resource fund isn'ttied to a course, Student Financial Planning uses the academic year found in the ledger posting date.
If Student Financial Planning is unable to associate a student resource fund to the student's academic year or the correct fund configuration isn'tin place in the fund configuration engine, Student Financial Planning uses the exception handling process.
Student Financial Planning sets the actual fund amount and fund status after the fund is associated with an academic year. The actual fund amount is equal to the student resource amount and the fund status is updated to Awarded. If a SAFI message is received for a student and it contains more than one student resource that shares the same fund code, these student resources are listed as separate entries in the student's package.
Student Financial Planning decides whether the addition of a student resource fund (or updated information) affects the student's current package for the associated academic year and automatically repackages the student with the updated information upon receiving a new student resource.
CommonLine Loans
See CommonLine Loans.
Configurable Attributes
Configure Fund AttributesThe institution can configure certain attributes in order for funds to be awarded properly.
Configure Student Resource Funds
Student Financial Planning can account for funding that has been provided to the student outside of Student Financial Planning through the student resource tag within the SAFI Message. To ensure that Student Financial Planning understands how to handle the received fund amount, the fund must be configured in the Fund Configuration Engine. Configuration for the fund within the Fund Configuration Engine allows Student Financial Planning to understand what Borrower Based academic year (BBAY) to place the fund in, if the fund goes toward funding up to the COA, and other such items that help Student Financial Planning on the packaging and advisory side.
It should be noted that any received fund amounts through the student resource tag should not be adjusted by Student Financial Planning in the student's package, even if the fund is lower in priority than a Title IV fund. (for example, if Student Financial Planning is packaging a student up to COA and they've hit COA without accounting for the student resource fund, the Packaging Engine reduces the funds that are higher in priority within the Fund Configuration Engine to account for all the student resource funds).
If the fund is unknown to Student Financial Planning because it isn'tconfigured via the Fund Configuration Engine, Student Financial Planning doesn't process the fund and the fund goes through the Student Financial Planning exception handling process.
Required Role Permissions
The user must have a role with the following General Permission(s) through Roles Management to view the following information.
- Student
See Set General Permissions Matrix for more information.
Navigation to the Student Financial Planning UI Functionality
Student Financial Planning UI > Student > Financial Information > Non-Federal Funds