Overview of Defining Application Users for Oracle Student Management Cloud Service

Application users are the intended users of the Oracle Student Management Cloud service. They inherit appropriate abstract roles, such as Employee and Line Manager. They also inherit job roles, such as Instructor and Registrar, from locally defined data roles.

These abstract and job roles enable application users to perform their tasks.

Here are some Student Management job roles:

• Bursar

• Instructor

• Registrar

• Student

Preparing for Application Users

Many implementation tasks are about preparing your Oracle Student Management Cloud service for application users. The decisions you make during this phase determine how you manage users by default. You perform these tasks:

• Manage Application Security Preferences

  • Defines the default format of user names for the enterprise.

  • Sets the enterprise password policy.

  • Manages the notification of user and password events, such as password expiration, to application users.

• Manage Enterprise Student Management Information

  Sets these options for the enterprise:

  Option	Description
  User Account Creation	Controls whether user accounts are created automatically when a person record is created using the New Person task flows.
  User Account Role Provisioning	Controls whether role provisioning and deprovisioning requests are processed by default.
  User Account Maintenance	Controls whether requests to suspend and reactivate user accounts are processed by default.

  Tip: Some enterprises use applications other than Oracle Student Management Cloud to manage user and role provisioning. In this case, you set the User and Role Provisioning options to prevent automatic creation and management of user accounts.

Setting Up Default Role Provisioning

Role provisioning rules, also known as role mappings, determine which data and abstract roles users can have and how they acquire them. During implementation, you create role mappings to provision standard roles, such as Employee and Line Manager, automatically to application users. You can also create some data roles and create appropriate role mappings for them. Perform the Manage Role Provisioning Rules task to create role mappings.

Creating Application Users

During implementation, you can create test application users:

• Using the Create User task.

• On the Security Console, if you have the IT Security Manager job role or privileges.

When the implementation is complete, application users can be created automatically in these situations:

• If a person record is created using a New Person task flow, such as Hire an Employee or Add a Contingent Worker. By default, human resource specialists and line managers can perform the New Person tasks. Whether user accounts are created for new person records is controlled by the User Account Creation enterprise option.

• If a prospect creates a new account in self-service.

When user accounts are created, roles are provisioned to them automatically, as specified by current role mappings.

For more information about application users, roles, and role mappings, see the Securing Oracle Student Management Cloud guide.