Build a New Application Form

Click Build Form to create a new one, or click Duplicate for an existing form to start a new application form based on it.

Here, Form Builder takes you to the Details tab, where you must first name the new application form, add a Form Code, and associate it with these specific attributes:

• Institution

• Campus

• Academic level (such as undergraduate or non-degree)

• Admit type (such as new student or transfer)

• Admit start type (such as a specific date range or one or more admit periods)

• Academic group (such as the School of Nursing or College of Fine Arts)

• Academic programs associated with the academic group

  Click Require Course Selection for any program to require applicants to select their preferred courses at the time they apply. After they select course preferences, they can view course selection through self-service. Admissions administrators can also view their course selection during evaluation.

All these details become associated with the draft version of the form when you create it. The Design, Attachments, and Preview tabs for this form work the same for new forms as they do when creating versions.

On the Design tab, these sections are prepopulated:

• Names

  Applicants must enter one or more name types. They can enter one or more names, and set one as preferred. They can also specify their name in the last name field if they have or use only a single name.

• Actions

Click any section, then click Add Sections to see a list of new items available to add to that form. Here's the current list of new sections available:

• Academic History

• Addresses (applicants can enter one or more, and set one as preferred)

• Biographical Information (including race, ethnicity, gender identity, and preferred pronouns)

• Blank Section

• Emails (applicants can enter one or more, and set one as preferred)

• Emergency Contacts (applicants can enter one or more, and set one as preferred)

• Extracurricular Activities

• Phones (applicants can enter one or more, and set one as preferred; you can require a minimum number of phone numbers to be entered)

• Recommendations

• Relationships

Use the controls Move Up and Move Down to rearrange the section order. You can also Add Fields to a section and use the same controls to rearrange their order. A Properties window appears when you click any section or field. Here are some of the ways you can configure an application form using its properties:

• Change a field or section's label.

• Add inline text to appear below a field or section heading.

• Set a field value to required.

• Set a minimum number of addresses an applicant must enter.

On the Attachments tab, add an Attachment Group for similar attachments and then define meaningful display name and category for that Attachment Group. This helps applicants understand the attachments they need to submit with their application.

Note: You can configure additional user-defined attachment categories by adding new lookup codes. Use the Manage Student Management Lookups task in the Setup and Maintenance work area and search for the lookup type ORA_HEY_CATEGORY_CODE. In the Lookup Codes field, click Add and configure additional user-defined lookup codes.

If you need to add multiple attachment groups, use the controls Move Up and Move Down to rearrange the attachment group order. You can also add one or more attachment files to an attachment group and use the same controls to rearrange their order. A Properties window appears when you click on any attachment group or attachment file. Here are some of the ways you can configure an attachment group or an attachment file using its properties:

• Add an attachment group’s category or display name.

• Add the required attachment file’s name.

• Add inline text to appear below an attachment group or an attachment file heading.

• Set an attachment file to required.

Note: Use the Application Composer, part of the Applications Core Configuration task, to create your own fields. For example, you can create multiselect fields and text fields. Then, you can associate those field codes and lookup types with a specific application form. Add those fields to a section of the form while working on the Design tab.

When you're satisfied with the application form's content and layout, click Publish to make it visible to end users and applicants.