Default User-Name Formats

People who use your implementation of the Oracle Student Management Cloud service need user names to sign in to the application. During implementation, you specify the default format that these user names will use.

What Are The Default User-Name Formats?

To select a format, use the Manage Applications Security Preferences task. Go to Security Console Administration > General > User Preferences. Select a user-name format, and click Save.

You can change the enterprise formats at any time. Select a different format and click Save. The change takes effect immediately.

Here are the available user-name formats.

User-Name Format	Description
Email	The work email (or party email, for party users) is the user name. For example, the user name for [e-mail] is [e-mail]. To make duplicate names unique, a number is added. For example, if [e-mail] and [e-mail] already exist, [e-mail] is used. Email is the default format.
FirstName.LastName	The user name is the worker's first and last names separated by a period. For example, the user name for John Frank Smith is john.smith. To make duplicate names unique, either the user's middle name or a random character is used. For example, John Smith's user name could be john.frank.smith or john.x.smith.
FLastName	The user name is the worker's last name prefixed with the initial of the worker's first name. For example, the user name for John Smith is jsmith.
Person or party number	The party number or person number is the user name. If your enterprise uses manual person numbering, the number that's entered during the hiring process becomes the user name. Otherwise, the number is generated automatically and can't be edited. The automatically generated number becomes the user name. For example, if John Smith's person number is 987654, the user name is 987654.

What Are System User Names?

Sometimes, the rule that you specified for user names could fail. For example, a person's party number, person number, or email might not be available when the user account is requested. In such cases, a system user name is generated by applying these options, in the order they're listed, until a unique user name is obtained.

1. Email

2. FirstName.LastName

3. If only the last name is available, a random character is prefixed to the last name.

The Security Console option Generate system user name when generation rule fails controls whether a system user name is generated. You can disable this option. If you do so, an error is raised if the user name can't be generated in the selected format.

Tip: You can always edit a system-generated user name.

Can I Override the Default Format?

When hiring workers, human resource (HR) specialists and line managers can enter user names in any format by overriding the default user names. HR specialists can also edit user names for individual users through the Edit User and Manage User Account pages. A user name can contain up to 80 characters.

Can I Add a Work Email Later?

During the hiring process of employees, the line manager or HR specialist might not enter the work email. In such cases, the employee details can't be edited later to include the work email . However, you can use the Security Console to edit the user details and enter the work email there. To use work email as the user name after a different user name has been generated, edit the existing user name.