Options for Creating Application Users

Application users can be created in several ways. The User and Role Provisioning options control whether user accounts are created and maintained automatically. You set these options for the institution during implementation.

These are some of the ways that application users can be created:

• When prospects register to apply to your institution, they create their own security account.

  Students and prospects can use your institution's web page to register as new users. Security accounts are created as part of that process, and roles are provisioned depending on how the role mapping was set up.

  Users can create their own managed student groups, and add either an existing user to it or create a user and add them. When they create a managed student group, they themselves get added to the group.

• In Student Management, to create users with specific person record accounts, use the Person Profiles work area. After creating a user, you can add them to managed student groups.

• If you're using Student Management with HCM Cloud, new employees are provisioned security accounts in the hire process.

  Use the Hire an Employee task to create a user account and assign roles to new employees.

You can create a user with an employee role who can be later assigned a student role. To assign a student role, go to person profiles work area and click Activate User for that particular user. You can also create a user with student role using person profiles work area and then, later on, assign employee role using security console or using hire employee process in HCM Cloud.