Add Details for Academic Periods

When you create an academic period, enter details such as start and end dates and period type.

Note: As of 22D you can use existing self-paced periods, but you can’t create self-paced periods. You'll be able to create self-paced periods in a future release. Holiday periods also aren't available as of 22D.

1. Access the Academic Periods page: From Student Central, click Search and search for Academic Periods.

2. Click Create Academic Period.

3. Enter a start and end date.

   Create periods that mirror your institutional academic calendar and course offerings.

4. Enter a unique name and code.

   The code identifies a unique period record when you import and export data between environments.

5. Enter a period type.

6. Enter the number of weeks of instruction.

   This is a required field but currently has no functionality.

7. Assign tags to academic periods to differentiate different types of academic periods such as semesters and trimesters.

   For more information, see the Tags section in this topic.

8. You can enter an optional description to provide further information and help identify similar named periods.

9. Click Create. Here's what happens:

   • The data you entered is saved as the Details tab.

   • The period is saved as inactive.

   • The other tabs of the page are displayed: Period Attribute Dates, Ownership, and Period Hierarchy.

   • Default dates display on the Period Attribute Dates tab. Add Period Attribute Dates for Academic Periods

Tags

The tags you can assign to an academic period are the tags that are associated with the Academic Period tag group. You can add or remove tags from a tag group on the Manage Attribute Tags page. Attribute Tags

After you create academic periods, you must run a process to associate periods with academic calendars. For example, organize 2023-2024 Fall, Spring, and Summer periods into an academic year calendar.

The process is Sync Academic Periods to Academic Calendars. To run the process, click Navigator and in the Tools area, click Scheduled Processes. Here’s what the process does:

• Creates and syncs academic calendars corresponding to reporting periods.

• Maps academic periods within the reporting periods to the corresponding academic calendars.

Note: You must run the sync process regularly to make sure that newly created or updated academic periods are associated with the correct academic calendar. Newly created periods aren’t associated with an academic calendar until you assign them to a parent reporting period and run the Sync Academic Periods to Academic Calendars process. This process is an essential step to ensure that users can select the correct academic period when they manage courses and course sections.