Program Checkbook in Supplier Annual Rebate

Program checkbook provides the financial overview of a program. It provides insight into summarized accruals and claims belonging to a program.

You can:

Access the program checkbook for your program from the Checkbook tab.
Group earned accruals by Category or Item, Item in Category, or Period.
Specify a grouping criteria to view the accrual summary.
Find available accruals.
Find claims through Query by Example.
Find which transactions the claim paid for.
Click the Claim link to open each claim.

Note: For claims that span more than one program, the claim amount displayed in the program checkbook isn't the claim total, but the total filtered by the program.

Find additional settlement information. Click the Settlement Number link to open the Claim > Settlement tab, in context.

Accruals

From the Accruals subtab, you can find the eligible channel transactions belonging to a program. It contains details about the accrual, and the source of the accrual.

Field	Description
Purchases	Represents the total purchases made so far.
Earned	Represents the total supplier incentives earned through the program.
In Progress	Represents the total value of claims, which are either in progress and not yet settled.
Paid	Represents the total value of settled claims.
Available	Represents the remaining balance - the available supplier incentives yet to be claimed.

Claims

From the Claims subtab you can:

See the claims created with accruals belonging to the program.
Review details of claims, including the value of program accruals, settlement details, and the first payment instrument. Click the claim number or instrument count for a complete view of the claim and all payment instruments.

Field	Description
Settlement	A claim is settled in Payables through a settlement document like a debit memo or an invoice. When settling through a debit memo, the debit memo number is same as the claim number. When settling through an invoice, the Payables invoice number is same as the claim number.
First Payment	A settlement document generally has only one payment instrument. A Payables invoice is generally issued through one check or EFT, but can be canceled and reissued. A debit memo can be applied to many checks or EFTs. Only the first payment instrument is shown here. You can drill down into the claim to see all the payment instruments.

Field

Description

Settlement

A claim is settled in Payables through a settlement document like a debit memo or an invoice.

When settling through a debit memo, the debit memo number is same as the claim number.
When settling through an invoice, the Payables invoice number is same as the claim number.

First Payment

A settlement document generally has only one payment instrument.

A Payables invoice is generally issued through one check or EFT, but can be canceled and reissued.
A debit memo can be applied to many checks or EFTs.

Only the first payment instrument is shown here. You can drill down into the claim to see all the payment instruments.