How You Edit Asset Attributes

Edit asset attributes in the Overview tab of the Edit Asset page. On the Manage Assets page, click the asset name link in the search results to open the page for editing. On the edit page, you can edit certain attributes as described in this table:

Field	Description
Asset Number	An asset number that uniquely identifies the asset. You can update the Asset Number, but the value must be unique across assets.
Description	Brief information describing the asset. You can choose to update this value.
Parent Asset	The asset that's directly above this asset in a hierarchical relationship. This field is read-only and is only displayed if there is a parent asset, else the value will be null.
Item	The item number of the asset. You can edit this field based on certain conditions. Here are the conditions when you can't update an item: When the asset is created automatically during the transaction performed in integrated applications like Inventory, Order Management, and so on. When the asset is already integrated with other applications like IoT, Subscriptions, and so on. When the asset has an existing work order.
Item Description	Brief information regarding the item from which the new asset is to be created. This field is read-only.
Serial Number	The number of the asset. Optional to define and update for assets based on serial controlled items. For a maintainable asset, the serial number must be unique within the operating organization of the asset
Lot	Lot number. This field is optional to define and update.
Quantity	The quantity of the new asset. If the asset is associated with a serialized item, then the quantity is set to 1 and it isn't editable. If the asset is associated with a non-serialized item, then the quantity is set to 1 but may be editable or can be split into other assets, as described later in this section. Note: Customer assets using a non-serialized or non-inventory item aren't allowed to have their quantity edited, as there may be an impact to existing contracts or subscriptions. Therefore, splitting the asset may be an alternative.
Unit of Measure	The unit of measure is displayed to the right of the quantity
Split Asset	If an asset is eligible to be split, a split asset icon is displayed beside the Quantity and Unit of Measure fields. Click the icon to open the Split Asset dialog box where you can enter either a split quantity or select a split all option, and then click the Split Asset button.
Secondary Quantity	The quantity is based on the item setup: When the item's UOM defaulting control is set to fixed, you enter the transaction quantity in the primary or transactional UOM, which is automatically converted to the secondary quantity in the secondary UOM based on the standard or item-specific UOM conversion. When the item's UOM defaulting control is set to default, you can enter the transaction quantity in the primary or transactional UOM and override the secondary quantity that's defaulted from the standard or item-specific UOM conversion. When the item's UOM defaulting control is set to no default, you can enter the transaction quantity in the primary or transactional UOM and enter the secondary quantity in the secondary UOM.
Enable IoT	Check box to determine if the asset is enabled as Internet of Things. The check box is used to synchronize the asset to the IoT Asset Monitoring application, if selected. The IoT icon will be enabled if the asset has been synchronized with the IoT Asset Monitoring application. Clicking the icon will navigate you to IoT in the context of the asset’s digital twin. You must have access to the IoT application and have a valid user login.
Competitor asset	Check box to determine if the asset is a competitor asset and isn't expected to be maintained. You can select or deselect this check box.
Operating Organization	The organization where the asset is operating. For an enterprise asset, this is the primary organization where work orders are created. This field is optional for a customer asset that isn't maintained using work orders. Its operating organization is defaulted to the Validation Organization value and can’t be updated. You can update the operating organization of an asset to transition between organizations. For enterprise assets, this is helpful when an asset physically moves locations or is maintained by another maintenance-enabled organization. If an asset is located in an inventory location, then it can't be moved by updating the operating organization. Then, you must first perform the inventory move then update the asset's operating organization. You can create organizational relationships for manual creation of work orders across maintenance organizations. Once you a create an asset, the asset displays the maintenance organizations attribute and dialog box. The dialog box lists the possible maintenance organizations based on the asset's item. However, the actual organizations where an asset work order can be created are determined by the organizational relationships that are defined. Note: Assets can only be defined in a Preventative Maintenance Program if they operate in a maintenance-enabled organization. If they operate in a non-maintenance organization, they aren't included in any maintenance program. However, you can create manual work orders by setting up an organizational relationship between the non-maintenance organization and a maintenance-enabled organization to maintain the asset.
Maintenance Organization	When an asset is created, the asset displays the maintenance organizations attribute and dialog box as read-only. The dialog box lists the possible maintenance organizations where you can create manual work orders based on the asset's item and its maintenance-enabled organization associations. Additionally, you may create organizational relationships to support the manual creation of work orders across maintenance organizations. Note: You can use Application Composer to remove this attribute, icon, and dialog box by modifying and deploying changes to the Edit Asset Details Overview Tab.
Location Type	Location type of the asset. This can be updated to these values: Customer address: If selected, the location is defined using a customer’s site address External address: If selected, a location is defined using an external address Internal address: If selected, a location is defined using an HCM location address Unknown Work center: If selected, a location organization and work center should be selected. Note: Assets may be located in a location type of Inventory. You can't set the asset location type as Inventory from the Asset: Overview tab or through Asset REST API or file-based data import. To make an asset's location type as Inventory, it has to perform an inventory transaction.
Location	The site address of the asset when it's located at a customer, external, or internal address location. Customer address: location is setup for a customer party and is searched for and selected by customer name, site name, site number or address. External address: location is setup for a customer party and is searched for and selected by address. Internal address: location is setup in human resources and is searched for and selected by name or code. Note: For a customer asset, the location may be different that the customer's address. Note: for a customer asset, the location may be different that the customer's address.
Location Organization	The organization to which the asset belongs. This attribute is applicable only when the location type is Inventory or Work Center. You can update this value.
Work Center	The work center to which the asset belongs.
Subinventory	The subinventory to which the asset belongs. This attribute is applicable only when the location type is Inventory. This is a read-only attribute.
Locator	The locator to which the asset belongs. This attribute is applicable only when the location type is Inventory. This is a read-only attribute.
Contact	The contact person for the asset. You can update this value. For the enterprise asset, the contact person must be an employee of the organization. For a customer asset the contact person must be a customer contact. The asset contact depends on the value of Customer attribute in the asset.
Customer	The customer to which the asset belongs. This attribute is applicable only when the location type is Customer Address. You can update this value.
Customer Account	The account for the customer that purchased the asset. This attribute is applicable only when the location type is customer address and is based on the selected customer and selling business unit. You can update this value.
Selling Business Unit	The selling business unit for the asset. It's displayed once a customer account is selected.
Address	The address of the customer where the asset is located. This attribute is applicable only when the location type is Customer Address. This is a read-only attribute.
Shipment Date	The date on which the new asset is shipped to the customer. This field is initially populated by default by the application, but you can set it to a past, present, or future date. This field is available for customer assets only. You can update this field to a value that's less than the customer asset end date and less than the asset end date.
Customer Asset Start Date	This date is a synchronized with the shipment during customer asset creation. It's displayed as a read-only value.
Customer Asset End Date	This date can be set to a value that represents the completion of an asset's lifecycle with a customer or at a customer's site. You can set it to a past, present, or future date.
Asset End Date	Date that's used to identify the end of an asset's usable and maintainable lifecycle. You can set this date to a present or future value and the value must be greater than the customer asset end date, therefore greater than the shipment date. Typically, this date is set at some point in the future to a present or past value that represents the completion of an asset's maintainable lifecycle. Once this date is set, you're not expected to make any further updates to the shipment or customer asset end dates. Assets may be located in a location type of Inventory. You can't set the asset location type as Inventory from the Asset: Overview tab or through Asset REST API or file-based data import. To make an asset's location type as Inventory, it has to perform an inventory transaction.
Allow maintenance programs	The check box indicates whether or not the asset can be maintained using a preventative maintenance program. The check box is selected by default for assets based on an item that's setup as full lifecycle tracked. You can deselect the check box if you don't want the asset to be considered for preventive maintenance. When the Allow maintenance programs check box is selected, you can use the asset to create a work requirement in a maintenance program, but only if the Allow work orders check box is also selected. For assets based on a customer tracked item, this check box can't be deselected as the asset isn't eligible for creating maintenance work orders.
Allow work orders	The check box indicates whether or not new maintenance work orders can be created for the asset. The value is selected by default for assets based on an item that's setup as full lifecycle tracked. You can deselect the check if you don't want the asset to be considered for preventive maintenance. When the Allow work orders check box is selected, you can create work orders for assets as long as they are based on an item that's setup as full lifecycle tracked.
Default Maintenance Work Order Type	Refers to the specific nature of the maintenance work being performed. The valid values are: Corrective and Preventive. This attribute is applicable only for assets with item reference. You can update this value. During work order creation using the Manage Work Orders page, the application defaults the work order type and subtype based on this logic: When an asset is selected, the type will be first defaulted from the asset, if it's defined Then, if a work definition is selected and it has default work order type and subtype defined, then it takes precedence over the values defaulted from the asset and overwrites the type and subtype You can then manually update the values as required prior to creating the work order During work order creation using the Maintenance Work Order REST API, the application sets the work order type and subtype based on this order: Work definition is used first If not defined for a work definition, the asset values are used If not defined for an asset, then the type and subtype must be in the REST payload, or an error is presented During work order creation from a maintenance program, the application looks at the asset to set the type and subtype. If not defined, then the application sets the type of Planned and subtype as Preventative. The work definitions aren't considered.
Default Maintenance Work Order Subtype	Refers to the specific nature of the maintenance work being performed at more granular level. The valid values are: Condition based, Emergency, Planned, Reactive, Safety, and Under warranty. This attribute is applicable only for assets with item reference. You can update this value.
Attachments	Attachments of type file, text, or URL in the assets. You can update the attachments.
Country of Origin	Optionally displayed if the asset is created automatically through Inventory and Manufacturing transactions. The attribute can’t be updated.
Project	Optionally displayed if the asset is created automatically through Inventory and Manufacturing transactions. The attribute can’t be updated.
Task	Optionally displayed if the asset is created automatically through Inventory and Manufacturing transactions. The attribute can’t be updated.
Additional Information	Header for the show or hide region where DFFs are displayed. Expanding the region will show all the DFFs and optionally the context segment, if defined.

Note: You can extend the Edit Asset page using Application Composer. You can configure the page layout, change the display labels, and order. You can also enable and add configured fields to the page and even hide non-required standard fields. For more details, refer to the topic Overview of Using Application Composer.

How You Split Non-Serialized Assets into Separate Assets

Non-serialized Assets may have a quantity greater than one. If you want to split them into separate assets, then click the Split Assets icon. This opens the Split Asset dialog box, where you can enter either a split quantity or select a split all option, and then click the Split Asset button.

Non-serialized assets are eligible to be split only based on certain item and asset definitions, and current associations to other objects:

• An asset's item must be defined as:
  • Asset Tracked = Full Life Cycle or Customer Asset
  • Structure Item Type = Standard
  • Serial Generation = No serial Control
  • Lot Control, either of these options:
    • Full Lot Control
    • Not Lot Control, but inventory = No and Serial = No
    • Not Lot Control, but inventory = Yes and Serial No
    • Lot Divisible = Yes
• Dual Unit of Measure, either of these options:
  • Fixed
  • Default
  • No default

• An asset's details must be defined as:
  • Asset Quantity > 1
  • Asset Quantity is not a decimal for the Primary Unit of Measure
  • All Location types except In Inventory
  • For a customer asset, the customer end date can't be set
  • Asset End Date is not set

• An asset must also pass these validations:
  • Not associated to an open maintenance work order
  • Not reserved for an open maintenance work order
  • Not associated to an open service request

There are a variety of options you can consider when you split an asset. For example, you split your original asset quantity from 100 to the new asset quantity of 50. In the same dialog box session, you can continue to split the remaining quantity of 50 again to 25 and so forth, as needed. After each split action, the List of Split Assets section of the dialog box displays each newly created asset and quantity. When all the splits are completed, click Save and Close to create the new assets and quantity. At any time, if you click Cancel, the split action in the dialog box is canceled and no new assets are created. If you select the Split All check box, each of the newly created assets get a quantity of 1 after saving and closing.

Make sure the quantity your newly created assets are a whole number greater than or equal to one. If the asset has a primary and secondary unit of measure, the split quantity is always in the context of the primary unit of measure, however the new asset quantity is also recalculated for a secondary unit of measure.

There's an export function for all the rows in the List of Split Assets region that helps you export an excel-compatible file containing the list of assets. You can review the list of assets before committing to their creation using the Save and Close button. Remember, when you click Save and Close, your new assets are created.

The newly created assets are assigned a new unique asset number based on the original asset being split. The new asset numbers have a sequential number appended to the end of the original asset number. But you can choose to enter a starting prefix and starting number for your newly created assets. For each new asset, the asset's number considers these prefixed or suffixed values and not base the new asset numbers off the original asset number. You can enter only a starting prefix or starting number, or a combination of both values.

In your new assets, all the asset attributes are inherited from the original asset in the Edit Asset tab. Also, the new assets have a transaction created in the Asset History tab. This transaction displays details about the original asset that was split. This helps you keep track of old and new assets being split overtime. You can also know the number of times the original asset is split by looking at the asset history record individually for each new asset.