Supplier Checkbook

You can use the supplier checkbook to track the incentives received from suppliers. Each business unit has a supplier checkbook view, which provides a financial overview of how much money can be earned from supplier programs.

A checkbook provides a real time view into the financial health of the buy side channel business. You can see the total supplier incentives yet to be earned, already earned, are in the progress of claiming, have been paid, and the balance of available accruals.

The programs available in the supplier checkbook either:

• Have been active in the current year.

• Have a balance or in-progress amount greater than or less than zero.

Note: Checkbooks are always displayed in their ledger currencies.

How to Access the Supplier Checkbook

To access the supplier checkbook:

1. From the Navigator, click Supplier Channel Management under Order Management or Procurement.
2. On the Manage Supplier Programs page, from the Tasks panel, click Supplier Checkbook. The Supplier Checkbook page opens as a new tab.
3. From the Business Unit list, select a business unit. The list shows the business units you have access to.
4. These fields are available as part of the supplier checkbook:

   Field	Description
   Hierarchy	The supplier checkbook tree containing the supplier, supplier site, and program hierarchy.
   Open	Potential incentives that are yet to be earned. For example, they may come from open receipts in supplier rebate programs. Not applicable for supplier ship and debit.
   Earned	Earned accruals represents the supplier incentives earned.
   In Progress	Represents the value of claims in Open, Approval Pending, and Approval Rejected system statuses.
   Paid	Represents the supplier incentives collected by the distributor through Settlement Pending or Settled claims.
   Balance	Represents the remaining balance - the available supplier incentives yet to be claimed.

5. You can:
   • Find a checkbook for a single supplier or a single supplier site.
   • Set a supplier or supplier site as the top of the hierarchy. To do this, select Show as Top from the View menu or right-click > Show as Top.
   • Click the program name link to navigate to the Checkbook tab of the respective program.
   • Click the balance or earned amount links to navigate to the Checkbook tab > Earned Accruals subtab of the program.
   • Click the paid or in-progress amount links to navigate to the Checkbook tab > Claims subtab of the program.
   • Export the checkbook data to a spreadsheet using the Export to Excel icon.
     • If the number of rows is less than or equal to 500, the spreadsheet is available immediately, and is directly downloaded by your browser.
     • If the number of rows is greater than 500, the spreadsheet is generated in the background and becomes available in the Notifications area of the application.