Program Checkbook in Supplier Ship and Debit Programs

Program checkbook provides the financial overview of a program. It provides insight into individual accruals and claims belonging to a program.

You can:

Access the program checkbook for your program from the Checkbook tab.
Specify the search criteria for earned accruals and then use Query by Example to filter further.
Find available accruals.
Export the earned accruals data into a spreadsheet using the Export to Excel icon.
Export the earned accruals data into a spreadsheet using the Export to Excel icon.
- If the number of rows of earned accruals for the program is less than or equal to 500, the spreadsheet is available immediately, and is directly downloaded by your browser.
- If the number of rows is greater than 500, the spreadsheet is generated in the background and becomes available in the Notifications area of the application.
Find claims through Query by Example.
Find which transactions the claim paid for.
Click the Claim link to open each claim.

Note: For claims that span more than one program, the claim amount displayed in the program checkbook isn't the claim total, but the total filtered by the program.
Find additional settlement information. Click the Settlement Number link to open the Claim > Settlement tab in context.

Accruals

From the Accruals subtab, you can find the eligible channel transactions belonging to a program. It contains details about the accrual, and the source of the accrual.

Field	Description
Amounts	The channel transaction amounts represented in the program's currency.
Source	The channel transaction source details.
Accrual	The channel transaction accrual details.
Earned	Represents the total supplier incentives earned.
In Progress or Paid	Represents the total value of claims, which are either in progress and not yet settled or are settled.
Available	Represents the remaining balance - the available supplier incentives yet to be claimed.

Claims

From the Claims subtab you can:

See the claims created with accruals belonging to the program.
Review details of claims, including the value of program accruals, settlement details, and the first payment instrument. Click the claim number or instrument count for a complete view of the claim and all payment instruments.

Field	Description
Settlement	A claim is settled in Payables through a settlement document like a debit memo or an invoice. When settling through a debit memo, the debit memo number is same as the claim number. When settling through an invoice, the Payables invoice number is same as the claim number.
First Payment	A settlement document generally has only one payment instrument. A Payables invoice is generally issued through one check or EFT, but can be canceled and reissued. A debit memo can be applied to many checks or EFTs. Only the first payment instrument is shown here. You can drill down into the claim to see all the payment instruments.

Field

Description

Settlement

A claim is settled in Payables through a settlement document like a debit memo or an invoice.

When settling through a debit memo, the debit memo number is same as the claim number.
When settling through an invoice, the Payables invoice number is same as the claim number.

First Payment

A settlement document generally has only one payment instrument.

A Payables invoice is generally issued through one check or EFT, but can be canceled and reissued.
A debit memo can be applied to many checks or EFTs.

Only the first payment instrument is shown here. You can drill down into the claim to see all the payment instruments.