Overview of Item Status

Every item has an Item Status attribute. By setting the item status, you can change the default values for a subset of operational attributes referred to as status-controlled attributes of the item, according to how the status has been set up.

Set Up Item Statuses

You can use predefined item statuses, and also define your own statuses.

To create, edit or delete item statuses, use the Manage Item Statuses task:

• Offering: Product Management

• Functional Area: Items

• Task: Manage Item Statuses

The predefined item statuses are:

• Active

• Inactive

For each item status, the Details section of the Item Statuses page contains the operational attribute groups and status-controlled attributes governed by the selected item status. The same set of status-controlled attributes applies to all statuses. You define how the item status affects each attribute.

The defined status-controlled attributes are listed under the reference for the Item Status attribute, which is a member of the Item Main specifications. Examples of status-controlled attributes are Build In WIP, Customer Orders Enabled, and Invoice Enabled. All of the status-controlled attributes have the values Yes and No.

Whenever a defined status is applied to an item by a user, the value of each of the status-controlled attributes in this list is set to the value you choose here, subject to the usage you select. Note that the affected attribute value in the item might not be different after the item status is applied.

To set the values and usages for the status-controlled attributes, in the Details table, set the Attribute Value control to Yes or No, then set the Usage. The usage values are:

• Defaulted - Lets you override the value during the import and update of an item.

• Inherited - Sets the values of the item status-controlled attributes when the status value changes. You can't override the value.

• None -The item status attribute values won't be changed.

Any change made to an item status isn't applied automatically to existing items. The change will be applied when the item status value is next changed while editing the item.

The Controlled at field isn't editable and is populated from the value set on the Manage Attribute Groups page.

Apply Item Statuses

You can use an item status to change the default values for status-controlled attributes.

To set the item status of a particular item, select a value of the Item Status field on the Edit Item page for the item.

When you change the item status of an item, that status can change the default values of the status-controlled attributes of the item, depending on how the item status has been set up. In turn, the status-controlled attributes can change the value of certain operational attributes, which can affect the actions that you can perform on the item.