Unordered Receipts

You can create an unordered receipt by receiving unordered material. Unordered material consists of items that arrive at the warehouse without documentation such as a purchase order. You must match unordered receipts to a valid document before you can inspect or put away the receipt lines.

The following aspects are important when creating and matching unordered receipts:

• Create receipt or return items

• New receipt or existing receipt

• Packing units, subinventories, and locators

• One-time items

• Prohibited tasks for unmatched items

• Unordered receipt process

Create Receipt or Return Items

When material arrives at your warehouse without documentation and you cannot link it to a backing document, you must decide whether to create an unordered receipt or return the items to the supplier.

Your options include:

• Creating an unordered receipt

  You can receive the material in a hold area. This allows the warehouse to move the material away from the receiving docks. The receiving personnel can work on performing other receipts, while the manager searches for the correct document details from the supplier. When you establish the document association, you can match the unordered receipt to a document and proceed with inspecting or putting away the material to storage.

• Returning the items to the supplier

  You can return the material to the supplier. If your warehouse doesn't allow unordered receipts, then you must send the material that arrives without complete documentation back to the corresponding supplier.

New Receipt or Existing Receipt

You can create a new receipt or add the unordered items from the shipment to an existing receipt. If you create a new receipt, you access the Create Unordered Receipt page to enter the receipt header details. If you add the unordered items to an existing receipt, you access the Add to Unordered Receipt page to add your receipt details.

Packing Units, Subinventories, and Locators

Many distribution centers have a large receiving area that is divided into many subinventories and locators. These distribution centers also store received material in containers known as packing units. When creating the unordered receipt, you can optionally enter packing unit, subinventory, and locator information.

One-Time Items

You can create unordered receipts for infrequently ordered items that don't have an existing item definition. For one-time items, you enter the item description, but you don't enter an item number.

Prohibited Tasks for Unmatched Items

You can't perform several transactions on an unordered receipt line until it's matched.

Here are the transactions that you cannot perform on unmatched receipts:

• Return to supplier

• Inspect receipt line

• Put away receipt line

Unordered Receipt Process

The unordered receipt process includes creating and matching the unordered receipt.

Here are the steps for creating an unordered receipt:

• Record receipt line details and navigate to the receipt header region.

• Specify the item, quantity, unit of measure, and receiving location for the receipt line.

• Create a new receipt or add unordered receipt lines to an existing receipt.

• Enter the receipt header information and submit the transaction.

Here are the steps for matching an unordered receipt:

• Search for unordered receipts to match.

• Select receipt lines to match.

• Select the document number (such as PO number) and line detail to match.

• Submit the unordered receipt line for matching.