Review Maintenance Work Order Costs

Reviewing maintenance work orders help you track costs incurred for the materials and resources used for maintenance activities. These activities include preventive maintenance, break down maintenance, and so on, which can be performed in-house or outside as outsourced jobs.

Prerequisites

The two prerequisites are:

1. Run the processes listed in the table in the same sequence. These can be either scheduled or run on demand.

   Process	Run By	Navigation
   Transfer Transactions from Maintenance to Costing	Manufacturing Supervisor	Tasks panel of Maintenance Management > Transfer Transactions from Maintenance to Costing.
   Transfer Transactions from Inventory to Costing	Cost Accountant	Scheduled Processes work area > Schedule New Process > Transfer Transactions from Inventory to Costing.
   Create Cost Accounting Distributions	Cost Accountant	Cost Accounting Work area > Create Cost Accounting Distributions.
   Create Accounting to create Accounting in SLA	Cost Accountant	Cost Accounting Work area > Create Accounting.

2. The maintenance work order is in any status other than the unreleased status. That is, the work order is in any of the following statuses.

   • Released

   • On Hold

   • Canceled

   • Completed

   • Closed

Viewing Costs of a Maintenance Work Order

You can review the material and resource costs incurred for a maintenance work order on the Maintenance Work Order Costs page. You can review the cost details and their distributions, separately.

• Details: View the summary of cost details, that is, the total cost, material costs, and the resource costs.

  You can further drill down and view detailed information about the material and resource costs incurred for each operation and work center in that work order.

• Distributions: View the summary of costs distribution.

  Distributions provide accounting information for all the transactions reported against the maintenance work order that is being analyzed. The summary page shows the processing status of the transactions, that is, Not Processed, Partially Costed, and so on.

To review maintenance work order costs, do the following:

1. In the Cost Accounting work area, select Review Maintenance Work Order Costs under Cost Processing from the Tasks panel.

2. Search for the work order records using the search filers: Cost Organization, Cost Book, Plant, Output Item, Work Order Number, and Work Order Status.

3. Select the required work order from the search results and click View Costs.

   Note: You can also navigate to this page by clicking View Costs on the Edit Maintenance Work Orders page.

When you perform maintenance activities for multiple assets that belong to the same item in a single maintenance work order, the assets that you link to the work order get interfaced to costing and the maintenance expenses are equally apportioned to all the assets linked to the work order. This ability to group and track expenses incurred on multiple assets in a single maintenance work order helps to improve the operational efficiencies.

The Multiple Assets column on the Maintenance Work Order Costs page indicates whether one or more assets are linked to the order. The asset details are shown in the Asset Details section with the total costs incurred for the work order apportioned across all the assets linked to the work order. Also, the Work Order Costs detail page shows the Asset field set as Multiple if multiple assets are linked to the work order and you can identify the assets by clicking the link.

You can track the work in process balances and complete assets to inventory for maintenance work orders with Complete to Inventory enabled. Transactions such as WIP Material Issue and Resource Charges will debit the Work in Process accounting line type instead of the Maintenance Expense.

The Completion to Inventory column on the Maintenance Work Order Costs page helps you to differentiate such work orders. You can also assign multiple assets to such a work order and Multiple Assets is set to Yes for the work order.

Click View Costs to see the details of the Input Costs, Output Costs, and Variance Amounts.

• If you are using the Standard Cost method to cost the Asset Item, any difference between the Input Costs and Output Costs will create a Rework Variance.

• If you are using Actual, Perpetual Average, or Periodic Average cost methods, the product completion cost will be based on the total costs incurred for the work order.

Reviewing Distributions of a Maintenance Work Order

Review distributions for all transactions reported against a maintenance work order or for a specific transaction. The transaction and costing details give you the accounting information of all the resources and materials used for each item.

To review distribution of maintenance work order costs, on the Maintenance Work Order Costs page:

1. Select the required work order.

2. Click Review Distributions.