Program Checkbook in Supplier Ship and Debit Programs
Program checkbook provides the financial overview of a program. It provides insight into individual accruals and claims belonging to a program.
You can:
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Access the program checkbook for your program from the Checkbook tab.
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Specify the search criteria for earned accruals and then use Query by Example to filter further.
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Find available accruals.
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Export the earned accruals data into a spreadsheet using the Export to Excel icon.
- Export the earned accruals data into a spreadsheet using the Export to
Excel icon.
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If the number of rows of earned accruals for the program is less than or equal to 500, the spreadsheet is available immediately, and is directly downloaded by your browser.
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If the number of rows is greater than 500, the spreadsheet is generated in the background and becomes available in the Notifications area of the application.
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Find claims through Query by Example.
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Find which transactions the claim paid for.
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Click the Claim link to open each claim.
Note:For claims that span more than one program, the claim amount displayed in the program checkbook isn't the claim total, but the total filtered by the program.
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Find additional settlement information. Click the Settlement Number link to open the Claim > Settlement tab in context.
Accruals
From the Accruals subtab, you can find the eligible channel transactions belonging to a program. It contains details about the accrual, and the source of the accrual.
Field |
Description |
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Amounts |
The channel transaction amounts represented in the program's currency. |
Source |
The channel transaction source details. |
Accrual |
The channel transaction accrual details. |
Earned |
Represents the total supplier incentives earned. |
In Progress or Paid |
Represents the total value of claims, which are either in progress and not yet settled or are settled. |
Available |
Represents the remaining balance - the available supplier incentives yet to be claimed. |
Claims
From the Claims subtab you can:
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See the claims created with accruals belonging to the program.
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Review details of claims, including the value of program accruals, settlement details, and the first payment instrument. Click the claim number or instrument count for a complete view of the claim and all payment instruments.
Field |
Description |
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Settlement |
A claim is settled in Payables through a settlement document like a debit memo or an invoice.
|
First Payment |
A settlement document generally has only one payment instrument.
Only the first payment instrument is shown here. You can drill down into the claim to see all the payment instruments. |