Freight Fiscal Documents for Outbound Flow

This fiscal flow applies when a freight fiscal document is sent by the third party service provider for the freight incurred in transporting goods for outbound shipments, and requires payment to that service provider.

The Freight Outbound flow becomes applicable when you incur freight for the following business flow scenarios:

• When you're shipping goods to a customer

• When returns are made from the customer

• For movement of goods within the organization as part of internal transfer

• For customer drop shipments

• For customer drop shipment returns

• For consigned flow

Also, this fiscal flow supports price complementary fiscal documents.

As this flow is for outbound freights, the freight incurred on them aren't allocated to the item costs. Instead, you can create an invoice directly in Payables. You can now capture these freight fiscal documents sent by the third-party service provider against a purchase order so you can create a matched invoice instead of an unmatched invoice in Payables.

When matching the purchase orders to these freight fiscal documents, only the following types of POs are considered for matching with the freight fiscal document:

• Match option: Yes
• Purchase basis: Fixed Price Services
• PO currency: Brazil Real
• Destination type on PO: Expense

If there are no eligible purchase orders, then the freight fiscal document is processed as a no source fiscal document.

Note: To successfully match a freight fiscal document with a PO, here are few important points to consider:

• Define a custom PO line type for purchase basis with fixed price services as BR_Freight and create a PO with this new line type. This ensures a streamlined matching of a PO to a freight fiscal document, as the CTe fiscal documents do not have a description in the XML, unlike standard fiscal documents.
• Freight fiscal flow with bookkeeping continues to be a no-source and isn't considered for matching with PO.
• You can also match a freight fiscal document with a PO having multiple distributions. In such a scenario, the distribution charge account for payables will be derived from the matched PO distribution.
• You can also capture price and tax complementary fiscal documents.
• The Confirm Item Deliveries page will be read-only as these freight fiscal documents are matched to purchase lines with fixed price services.

During the freight fiscal document capture, if there are multiple sites with the same Ship To address, then:

• The application automatically picks the one that’s set as the primary site with the required CNPJ.
• If no primary site is found, then the first customer site that searched for the CNPJ is automatically picked.