Display Data Presence Indicator in Search Results

To display the data presence indicators for child entities in the search results table, you must first populate the data and then add the data presence indicator attributes to the index.

Before adding presence indicator attributes to the object index, you must run a job that’ll populate the data in the presence indicator table so that the index ingest program can add the presence indicator data to the index.

The presence indicators are represented as attributes in the index.

Run Upgrade Product Management Data Job

For Item

To run a job to populate data in the presence indicator table:

1. Go to the Scheduled Processes work area.
2. Click Schedule New Process.
3. Search and select the Upgrade Product Management Data job.
4. In the Process Details dialog box, specify the following:
   • Upgrade Process: Execution
   • Functional Area: Item Child Entity Presence Indicator
   • Feature: Start the process for each of these entries in the Features list, one at a time. Wait until one job is completed before you start the next.
     • Item has Pending Changes Indicators
     • Item has Quality Indicators
     • Item has AML Indicators
     • Item has Revision level Attachment Indicators
     • Item has Structure Indicators
5. Click Submit to submit the job.
6. Monitor the job for completion.
7. Repeat running the job for each of the preceding presence indicators.

   After each job is run successfully, add this data into the index so that it can be used for searches.

For Workflow Approvals

1. Go to the Scheduled Processes work area.
2. Click Schedule New Process.
3. Search and select the Upgrade Product Management Data job to run on-demand change upgrade and presence indicator scripts.
4. In the Process Details dialog box, specify the following:
   • Upgrade Process: Execution
   • Functional Area: Changes
   • Feature: Update all data presence indicators
5. Rebuild the index from index management.

Add Data Presence Indicator Attributes to Index

To add the data presence indicator attributes to the index:

1. In the Product Information Management or Product Development work area, go to the Tasks panel tab and click Configure Index.

   The Index Management page is displayed.

2. Click the card associated with the object for which you want to add the data presence indicators to the index.

   The Configure Index page displays the attributes that are in the index for the object.

3. To add the data presence indicator attributes, from the Add Attribute drop-down list, search and select the data presence indicator attributes and add them to the table.
4. Click Update. The data is saved. The page will refresh and show the last updated date stamp indicating the save was successful.
5. Click Rebuild. A dialog box appears with two options for rebuild:
   • Now: The rebuild process starts immediately.
   • Future: Schedule the rebuild process in the future. Because the rebuild process can be a lengthy process depending on the data, its recommended to schedule the process to run during non-work hours.
6. Click Rebuild.

   The rebuild process starts. A schedule process ID will be provided, which can be monitored in the Tools > Scheduled Processes work area.