Generate Sustainability Activities from Payables Invoices

Use the Generate Sustainability Activities from Payables Invoices scheduled process to automatically create sustainability activities corresponding to eligible Payables Invoice distributions by applying invoice classification rules.

Oracle Fusion Cloud Sustainability identifies any new invoices that your Payables team has processed, and applies invoice classification rules to translate the information on the invoice to automatically create meaningful sustainability activities. Only fully accounted distributions belonging to validated and approved invoices are considered for generation of sustainability activities. Oracle Sustainability then uses the preconfigured emission factor mappings to calculate emissions for each of these activities, and validates the activities thus created to highlight any activities that may need your attention.

When to Use

Use this process if you use Oracle Fusion Cloud Financials to capture invoices from your suppliers and vendors, and you would like to treat these invoices as sources of activities that result in emissions for sustainability reporting. Define invoice classification rules to tell Oracle Sustainability what activity type and activity type attributes must be used on the resulting activity. This process lets you automatically apply the correct activity type and activity type attributes, and calculate emissions resulting from these activities by using emission factor mappings.

After authoring your invoice classification rules, Oracle recommends that you test these rules by running the job first on a small subset of invoices by limiting the invoices to those that were accounted within a specific date range. Once you are satisfied with your rule configuration, you can schedule the process to run at a frequency you choose, to bring in any invoices that were processed after the prior run. When scheduling the process to run frequently, you don't need to pass any start and end dates.

Once an invoice distribution is processed into an activity, the same invoice distribution will not be picked up again for processing.

Privileges Required

Generate Sustainability Activities from Payables Invoice (SUS_GENERATE_ACTIVITIES_FROM_INVOICES)

Specifications

Review the following before setting up this scheduled process:

Specification	Description
Job Type	Schedule the job, or run it on an ad hoc basis, as needed
Frequency	Can be scheduled to run daily or weekly, depending on your invoice volume, and how often your Sustainability Analysts review activities to post them to the sustainability ledger.
Time of Day	After work hours
Duration	Variable, based on the volume of Payables Invoices processed since the prior run.
Compatibility	There should be only one instance of the job running at any time, and there’s no current functional need to run multiple instances of this process simultaneously. Oracle Sustainability prevents two instances of this job from running simultaneously, or while the Import Sustainability Activities process is running.

Parameters

Parameter	Optional or Required	Description	Parameter Value	Special Combinations Required	Notes
Sustainability Ledger	Required	Specify the sustainability ledger for which activities are to be generated. Unless the Legal Entity parameter is also specified, Oracle Sustainability will process invoices created for all the legal entities associated with the selected sustainability ledger.	Sustainability ledger name	None	N/A
Legal Entity	Optional	Specify the legal entity to limit the invoice selection to the one specified. Otherwise, Oracle Sustainability will process invoices created for all legal entities associated with the selected sustainability ledger.	Legal entity name	None	N/A
tart Date	Optional	Specify the earliest cut off date that will be applied for the accounting date when selecting invoices for which activities are to be created. When Start Date is not specified, Oracle Sustainability will process all invoices from the first period start date of the selected sustainability ledger.	Date	None	N/A
End Date	Optional	Specify the latest cut off date that will be applied for the accounting date when selecting invoices for which activities are to be created. When the End Date is not specified, Oracle Sustainability will process all invoices accounted until the current date.	Date	None	N/A

Troubleshooting Information

• • You can view the status of the process on the scheduled processes work area.
  • Check the output file for a summary information on the number of invoice distributions selected, number of activities created, and if any activities need your attention.
  • You can query for the resulting activities in the Sustainability Activities page. You can query by the Invoice Number or the Invoice Classification Rule.
  • If you were expecting an invoice to be processed, but the output file indicated that no invoice distributions were processed, then check for the following:
    • Was this invoice already processed in the prior run? Search for activities using the invoice number.
    • Was this invoice excluded because of an exclusion rule?
    • Was the invoice validated, approved, and the distribution accounted?
  • When the scheduled process is submitted, you can Resubmit, Put on Hold, Cancel Process, Release Process as provided by the scheduled processes work area.
  • If the job takes longer than usual to complete, then check if you have received an unusually large volume of invoices since the previous run.
  • If the job fails, then check the output file and log file for an error message.
    • If the process has ended in error because of incomplete setup, then complete all setup tasks and try again.
    • If the process failed because of an unexpected technical error, then resubmit the process with the same set of parameters.