Item Revisions

When you create an item, a default revision is automatically created. Also, you can create item revisions based on item definition changes. Generally, if there's a change in the form, fit, and function for an item, then a new revision is automatically created.

You can capture revision level changes using revision level attributes. To use revision level attributes, you've to create a new revision.

Item revisions are specific to the organization the item is assigned to. So, the same item can have 10 revisions in Organization A and only 5 revisions in Organizations B.

When you create a revision, you must specify an effective date. The effective date of a new revision also signifies the end date of the prior revision. Therefore, at a given time only one revision can be effective.

Item revision-level attributes can have different values for different revisions. However, item structures aren't revision specific. If the start and end dates of the structure components match with the start and end dates of an item revision, then item structures act as revision-effective structures. Revision-effective structures are structures that are valid from a start revision to an end revision. You can create an item revision in the context of a change order. In such cases, the new item revision becomes effective when you implement the change order.

Revision codes can be alpha numeric ((0-9, A-Z, a-z) and decimal/period. You can setup the first revision for the item in the Manage Inventory Organization parameters. This first revision will be used when new items are imported and you don't have to provide the revision code for the item.

Manage Item Revisions Without Change Order

You can create revisions for an item manually using the page-level action called Manage Revisions.

Note: If an item has any previous or future revisions created through a change order, then you can't create item revisions manually.

Create Item Revision

To create item revisions without change order:

1. Open an item for which you want to create the revision.
2. Select More Actions > Manage Revisions.

   The Manage Revisions drawer is displayed. All the revisions created for the item are listed with their details.

3. Specify the Revision Code, Description, Revision Reason, and Effective Date.
   Note: Item revisions can't have an effective date in the past.
4. Select Apply in the Actions column.

   The item revision is created.

5. Select Save to close the Manage Revisions drawer.

   The item revision is added to the header of the item page.

Edit Item Revision

To edit an item revision that was created manually:

1. Open an item for which you want to edit the revision.
2. Select More Actions > Manage Revisions.

   The Manage Revisions drawer is displayed. All the revisions created for the item are listed with their details.

3. In the Actions column, select Edit for the revision that you want to modify.
4. Update the Revision Code, Description, Revision Reason, and Effective Date as required.
   Note: Item revisions can't have an effective date in the past.
5. Select Apply in the Actions column.

   The item revision is updated.

6. Select Save to close the Manage Revisions drawer.

Delete Item Revision

To delete an item revision that was created manually:

1. Open an item for which you want to delete the revision.
2. Select More Actions > Manage Revisions.

   The Manage Revisions drawer is displayed. All the revisions created for the item are listed with their details.

3. In the Actions column, select Delete for the revision that you want to delete.
4. Select Apply in the Actions column.

   The item revision is deleted and no longer appears on the Manage Revisions drawer.

5. Select Save to close the Manage Revisions drawer.