Program Checkbook in Supplier Rebate Programs in Redwood
The program checkbook provides the financial overview of a program. It provides insight into summarized accruals and claims belonging to a program.
You can:
- Access the program checkbook for your program from the Checkbook tab.
- Group earned accruals by Purchase Order, Item, Bill-to Location, and Ship-to Location.
- Specify a grouping criteria to view the accrual summary.
- Find available accruals.
- Find claims.
- Find which transactions the claim paid for.
- Click the Claim Number to open each claim.
Note: For claims that span more than one program, the claim amount
displayed in the program checkbook isn't the claim total, but the total filtered by the
program.
Accruals
From the Accruals subtab, you can find the accrual and eligible channel transactions associated with the program. It contains details about the accrual, and the source of the accrual.
In the Totals region, you can view:
| Field | Description |
|---|---|
| Currency | The program currency. |
| Open | The potential incentives yet to be earned |
| Earned | The total supplier incentives earned. |
| In Progress | The total value of claims, which are in progress and not yet settled. |
| Paid | The total value of claims, which are settled. |
| Available | The remaining balance, which is value of the available supplier incentives yet to be claimed. |
In the Accruals region, you can group accruals and view the following based on the grouping you choose:
| Field | Description |
|---|---|
| Purchase Order | The purchase order number. This is displayed only when you group by Purchase Order. |
| PO Date | The date of the purchase order. This is displayed only when you group by Purchase Order. |
| Open | The potential incentives yet to be earned for the purchase order. Drill down to view the open accruals on the Transaction Accruals page. |
| Earned | The total supplier incentives earned for the purchase order. Drill down to view the earned accruals on the Transaction Accruals page. |
| In Progress or Paid | The total value of claims for the purchase order, which are either in progress and not yet settled or are settled. Drill down to view the in progress or paid accruals on the Transaction Accruals page. |
| Available | The remaining balance for the purchase order, which is the value of the available supplier incentives yet to be claimed. Drill down to view the available accruals on the Transaction Accruals page. |
| Field | Description |
|---|---|
| Bill-to Location | The bill-to location. This is displayed only when you group by Bill-to Location. |
| Address | The formatted address for the bill-to location. This is displayed only when you group by Bill-to Location. |
| Open | The potential incentives yet to be earned for the bill-to location. Drill down to view the open accruals on the Transaction Accruals page. |
| Earned | The total supplier incentives earned for the bill-to location. Drill down to view the earned accruals on the Transaction Accruals page. |
| In Progress or Paid | The total value of claims for the bill-to location, which are either in progress and not yet settled or are settled. Drill down to view the in progress or paid accruals on the Transaction Accruals page. |
| Available | The remaining balance for the bill-to location, which is the value of the available supplier incentives yet to be claimed. Drill down to view the available accruals on the Transaction Accruals page. |
| Field | Description |
|---|---|
| Item | The item number. This is displayed only when you group by Item. |
| Item Description | The item description. This is displayed only when you group by Item. |
| Open | The potential incentives yet to be earned for the item. Drill down to view the open accruals on the Transaction Accruals page. |
| Earned | The total supplier incentives earned for the item. Drill down to view the earned accruals on the Transaction Accruals page. |
| In Progress or Paid | The total value of claims for the item, which are either in progress and not yet settled or are settled. Drill down to view the in progress or paid accruals on the Transaction Accruals page. |
| Available | The remaining balance for the item, which is the value of the available supplier incentives yet to be claimed. Drill down to view the available accruals on the Transaction Accruals page. |
| Field | Description |
|---|---|
| Ship-to Location | The ship-to location. This is displayed only when you group by Ship-to Location |
| Address | The formatted address for the ship-to location. This is displayed only when you group by Ship-to Location |
| Open | The potential incentives yet to be earned for the ship-to location. Drill down to view the open accruals on the Transaction Accruals page. |
| Earned | The total supplier incentives earned for the ship-to location. Drill down to view the earned accruals on the Transaction Accruals page. |
| In Progress or Paid | The total value of claims for the ship-to location, which are either in progress and not yet settled or are settled. Drill down to view the in progress or paid accruals on the Transaction Accruals page. |
| Available | The remaining balance for the ship-to location, which is the value of the available supplier incentives yet to be claimed. Drill down to view the available accruals on the Transaction Accruals page. |
Note: When you drill down on the Open,
Earned, In Progress or Paid, and
Available fields, you can view the accrual
details.
Payments
From the Payments subtab you can:
- See the claims created with accruals belonging to the program.
- Review details of claims, including the value of program accruals, settlement details, and the payment instrument. Click the claim number or instrument number for a complete view of the claim and all payment instruments.
| Field | Description |
|---|---|
| In Progress | The total value of claims, which are either in progress and not yet settled. |
| Paid | The total value of claims, which are settled |
| Date | The date of the claim. |
| Claim Number | The claim number. |
| Status | The status of the claim. |
| Reference | The reference of the claim. |
| Amount | The amount of the claim. |
| Currency | The claim currency. |
| Settlement Method | The settlement method used for the claim. |
| Instrument Number | The instrument number for the claim. |
| Instrument Date | The date of the instrument. |
| Payee | The payee for the claim. |