Obsolete Products and Services Using Deletion Groups

Product managers can obsolete products and services by defining and maintaining deletion groups that identify products and services that are at the end of their life cycle and should be purged.

Constraints maintain data integrity so that pending transactions aren't affected while purging.

Caution: You can supersede existing items using item relationships. In those cases, the superseded items must continue to exist in the application. If the superseded item is deleted from the application, then all the cross references, item relationships, and so on will be lost.

Deleting items, structures, new item requests, and change orders is managed through the Deletion Groups task. You can create and maintain deletion groups using the Deletion Groups link in the Product Management work area. The Deletion Groups page is launched. You can add objects directly to a deletion group through this task.

On the Deletion Groups page, you can create deletion groups, search and access the existing deletion groups, run a constraint check, and submit the deletion groups for processing. You can also delete those deletion groups that were successfully submitted and completed.

You can also add different objects to deletion groups from their respective Manage pages. The following objects can be added to a deletion group:

• Items
• Change orders
• New item requests
• Item structures

Note: You can't add components and supplier associations to a deletion group. You can add components using the Edit Item Structure page and view or delete it from the deletion group using the Deletion Groups page.

Once an item is deleted, it's removed from the application, all the cross-references and item relationships such as item organizations, item supplier site organizations, structures, and components are lost.

Note: When you delete an object such as items, new item requests, and change orders from the appropriate manage page, you're prompted to add the object to an existing deletion group or create a new one.

Add Reference Organization Items to Deletion Groups

Users can search for and add a reference organization item to a deletion group only when they have the required Delete permission for the corresponding definition organization item.

For example, if item REFV1 is associated with definition organization item V1, a user with the required Delete permission for V1 can select REFV1 when adding items to a deletion group. Separate item security grants aren't required for the reference organization item.

Inherited Access for Deletion-Group Actions

Users can add a component or item from a reference organization to a deletion group only when they have the required Delete permission for the corresponding definition organization item. The application applies the inherited item access control list permissions when users search for and select items or components for deletion.