3Lot and Serial Numbers

This chapter contains the following:

Lot Numbers

A lot can represent a quantity of an item that shares the same specifications, one or more receipts from the same supplier, or whatever you choose. You can enable lot control for specific items in your inventory. For items under lot control, you assign lot numbers to each receipt, and then reference the same lots each time you perform material transactions. This enables you to have tight control over lot-controlled items in your inventory.

Lot control starts with defining how lot control should perform at an organizational level. Next, you define item-specific lot controls at the item level. You can define additional lot attributes to capture attributes specific to certain industries and businesses.

Once your set up is complete, you can enter lot numbers on transactions requiring lot entry. Some transactions that may include lot entry include:

  • Standard receipts

  • RMA receipts

  • Miscellaneous receipts

  • Miscellaneous issues

  • Sales order issues

  • Subinventory transfers

  • Interorganization transfers

  • Transfer orders

Lot management includes assigning and maintaining lots, as well as managing child and parent lots.

Assigning Lots

You can pre-assign lots or assign lots while performing material transactions. For example, when performing a receipt transaction, you can assign a lot to an inventory item or group of inventory items. You can also add quantities to existing lot numbers. You can receive a single purchase order multiple times for different quantities. And, you can assign a different lot to each quantity.

The location where you create the lot determines the lot origination type. If you create the lot on the lot master, the origination type is Lot Master. If you generate the lot while performing a transaction, the origination type is Inventory.

The application generates a lot number based on either the organization or the item lot definition parameters that were previously set up.

Maintaining Lots

On the Manage Lots page, you can view, create, and edit lots. You can view all lots created in your current organization and the supplier lot information associated with the lots. For example, you can view lot attributes such as origination date, parent lot, material status, and origination type. You can also view the on-hand quantity associated with a lot by selecting View On-Hand Balances from the Actions menu.

You can also update the lot expiration date for items under lot expiration (shelf life) control on this page. The expiration date controls the availability of the lot for transacting and planning purposes.

With an expired lot, these rules apply:

  • Can't be reserved for a date beyond the expiration date

  • Can be transacted and is included in on-hand quantities

  • Is included in a cycle count and count entry, and adjustments are allowed

  • Is included in a physical inventory and tag entry, and adjustments are allowed

Child and Parent Lots

You can divide each lot into child lots that can reflect characteristics you choose for items within the lot. For example, you may divide a lot of items from a supplier into child lots to reflect differences in quality specifications. When you allocate stock for production, you can allocate specific lots to a production batch based on the potency, age, or other item characteristics.

You can access the Record Lots page from several different business processes. For example, you can access when receiving an item. You might want to enter multiple lots for a receipt. You can also access this page when performing a miscellaneous receipt or miscellaneous issue transaction that requires lot entry.

When performing a transaction that requires you to generate and record lots, the Transaction Details section of the page shows different details depending on the process that brought you to the page (receipt, pick confirm, and so forth).

You can enter the lot number manually or click the Generate Lot button to have the lot number automatically assigned. You can also select Generate Lot from the Actions menu. When you choose Generate Lot, the application generates a lot number based on either the organization or the item lot definition parameters that were previously set up, and populates the lot fields on the Record Lots page with that number. You can also generate a parent lot number by selecting Generate Parent Lot from the Actions menu.

If your process requires assigning the transaction quantity to more than a single lot, you can enter the quantity desired for the lot on the line. You can also view how many lots have been entered for the transaction quantity and how many remain to be entered.

Once you generate the lot, you have two options:

  • Click OK: Clicking OK closes the Record Lots page and navigates you back to the source page. The transaction on the page must also be saved in order for the application to save the generated lot. Upon clicking OK, the application generates as many lots as specified and populates the generated lots in the Record Lot Information area with the pending quantity of the transaction split equally across the number of lots requested.

  • Click Cancel: Clicking Cancel closes the Record Lots page and navigates you back to the source page with no action taking place. If you select Cancel after a lot has been generated, the items in the transaction remain unassigned from a lot.

To set up lot control, complete these steps:

  • Establish lot control for an item

  • Establish lot expiration (shelf life) control

  • Establish lot grade control

  • Establish lot number uniqueness

  • Optionally, enable child lots

  • Optionally, determine to automatically generate lot numbers

Establish Lot Control for an Item

You can establish lot control for an item when you define the item. You can select either no lot control or full lot control. If you choose full lot control, then you must assign lot numbers when you receive the item into inventory. Then, when you transact the item, you must provide a lot number that you specified when you received the item.

You can update lot control options for an item if the item has zero on-hand quantity. In addition, you can't change lot control when open shipments exist.

A lot number is a combination of an alphanumeric prefix and a numeric suffix. When you define an item, you can specify the starting lot prefix and the starting lot number. Inventory uses this information to generate defaults during transaction entry.

Establish Lot Expiration (Shelf Life) Control

Shelf life is the amount of time that an item can reside in inventory before it expires. When defining items under lot control, you can choose no shelf life control, a certain number of item shelf life days from the date that you receive the item, or a user-defined expiration date for each lot.

You can also enter the default expiration action code and expiration interval for the item. For the expiration action interval, enter the number of days the application adds to the expiration date before it performs an action on the lot.

Establish Lot Grade Control

When defining an item, indicate whether the item is grade controlled in addition to lot controlled. A grade code represents specific characteristics of a lot. If you select the Grade Controlled check box, then you must specify a default grade for the item.

Establish Lot Number Uniqueness

Specify whether lot numbers should be unique for an item in the organization parameters. If you don't establish lot number uniqueness, you can assign the same lot number to multiple items in the same organization and across organizations. If you control lot number uniqueness at the master level, you can assign a specific lot number only to one item in the same organization and across organizations. When you perform transactions, Inventory checks the lot number uniqueness control to generate lot number defaults.

Optionally, Enable Child Lots

If you enable child lot control when defining an item, you can specify a parent lot and a child lot for transactional purposes. The application processes transactions for the lot regardless of whether you specify the parent lot for the transaction. You can't modify this field if inventory transactions or reservations exist for the item. If you choose to control this attribute at the master organization level, then you can modify this attribute only if no transactions or reservations exist for the master organization or any child organizations that are associated with the master organization.

Optionally, Determine to Automatically Generate Lot Numbers

Specify how to generate lot number defaults in the organization parameters. You can generate sequential lot numbers based on an alphanumeric prefix that you specify when you define an item. Inventory can also generate lot number defaults for the entire organization. In this case, you must define a lot number prefix at the organization level.

If you don't want Inventory to automatically generate lot number defaults for you, you can enter your own lot numbers when you receive items. You can always override lot number defaults.

When you define a lot-controlled item in the Product Information Management work area, the values that you enter for the lot and lot expiration parameters at the item organization level determine the dates that default during receipt of the lot controlled item. Other parameters that you enter on the item definition that impact default values at the lot item receipt include the material policy setup parameters and the grade control setup parameters.

When you create a receipt on the lot-controlled item, key dates default for the lot based on the values defined for the lot-controlled item.

For example, this table shows where the values on the Record Lots page originate.

Field Origination

Status

From the material policy defined on the item definition.

Grade

From the default grade defined for the item.

Origination Date

Date the lot was created in the application.

Expiration Date

Based on shelf life defined for the item.

Retest Date

Based on retest interval defined in item setup.

Expiration Action

Comes from item setup.

Expiration Action Date

Based on expiration action interval defined in item setup.

Once the lot-controlled item is received, you can review and edit the lot details on the Manage Lots page.

You can change the lot attributes on the Manage Lots page by selecting the individual lot and clicking the Edit icon. You can also select Edit from the Actions menu.

When the lot-controlled item is defined with shelf life attributes, expiration attributes, and material policy, you can edit these fields:

  • Origination date

  • Material status

  • Expiration date

  • Expiration action

  • Retest date

  • Maturity date

  • Grade

  • Hold until date

  • Active

When you create a receipt on a lot-controlled item, key dates default for the lot based on the values defined for the lot-controlled item during setup in the Product Information Management work area.

Here are the lot attribute dates:

  • Origination date

  • Expiration date

  • Retest date

  • Maturity date

  • Expiration action date

  • Hold until date

Origination Date

When creating a lot or assigning lot numbers within transactions, the system date defaults as the origination date. This is essentially the lot creation date and you can modify this date. The values for the maturity date, hold date, retest date, and expiration date (if an item is shelf-life controlled), default from or are calculated based on the origination date.

Origination Date = Lot Creation Date

Expiration Date

The expiration date controls the availability of the lot for transacting and planning purposes. This field populates automatically based on the lot origination date plus shelf-life days that you define in the item master. You can modify the expiration date if the lot is under shelf-life control.

Expiration Date = Origination Date + Shelf-Life Days

Here are some important characteristics of expired lots:

  • Aren't considered as on-hand supply when performing min-max, reorder point, or MRP planning calculations.

  • Can't be reserved for a date beyond the expiration date.

  • Are included in on-hand quantities, and can be transacted.

  • Are included in a cycle count. Cycle count entry and adjustments are allowed.

  • Are included in all inquiries and reports, including inventory valuation reports.

Retest Date

The retest date is the date to retest the lot. The retest date automatically defaults based on the sum of the lot origination date and the retest interval that you define in the item master.

You define the retest interval in terms of days for an item in the item master. So, if you create a lot on 31-July-2020 (origination date) and the retest interval was previously defined as 365 for the item, then the default retest date is 31-July-2021. You can view the retest date on the Manage Lots and Edit Lots pages.

Retest Date = Origination Date + Retest Interval

Maturity Date

The maturity date is the date when the lot reaches full maturity. The maturity date defaults automatically based on the sum of the lot origination date and the maturity days that you define in the item master. If maturity days aren't defined, the application assumes the lot is mature at creation.

Maturity Date = Origination Date + Maturity Days

Expiration Action Date

The expiration action date identifies the date that the defined expiration action for the item is to occur. The application calculates the default expiration action date by adding the lot expiration action interval to the lot expiration date.

Expiration Action Date = Lot Expiration Action Interval + Lot Expiration Date

Hold Until Date

The hold until date is the date that the lot can be released for usage in inventory. The hold date defaults automatically based on the sum of the lot origination date and the hold days that you define in the item master.

Hold Until Date = Origination Date + Hold Days

Use the Inventory Organization Parameters page to specify if lot numbers should be unique for an item.

Select one of these lot number uniqueness control options to apply to the items in your inventory organization:

  • No uniqueness control

  • Across items

When you perform transactions, Oracle Fusion Inventory Management checks the lot number uniqueness control to generate lot numbers.

No Uniqueness Control

Choose this option if you don't want to establish lot number uniqueness. When selected, you can assign the same lot number to multiple items in the same organization and across organizations. Organizations that choose No uniqueness control can enter any lot as long as the lot doesn't exist in any organization that's set to Across items.

Across Items

Choose this option to control lot number uniqueness across items. With this option, you can assign a specific lot number to only one item in the same organization and across organizations. The application verifies that the lot number doesn't exist for any other item in any other organization.

This table shows what's allowed:

Organization Uniqueness Setting Item Lot Number

M3

No control

INV-101

LOT2

M3

No control

INV-102

LOT2

M4

No control

INV-103

LOT2

M5

No control

INV-104

LOT2

This table shows what's not allowed:

Organization Uniqueness Setting Item Lot Number

M3

No control

INV-101

LOT1

M3

No control

INV-102

LOT1

M4

No control

INV-103

LOT1

M5

No control

INV-104

LOT1

It is important to understand that when you use this setting for an organization, the same lot number can't exist for any other item in any other organization. However, it's possible to have the same item with the same lot number in multiple organizations.

Note: You can change the setting for the lot number uniqueness control at the inventory organization level if there are no open transactions.

Enable Audit for Lot and Serial Numbers

When you enable an attribute for audit, any changes made to it are tracked and saved. This makes it possible to trace all changes and provide complete information to auditors on demand.

You can enable data auditing capabilities to include any changes to lot and serial attributes and their associated descriptive flexfields. You can review these changes in the Audit Reports work area, which provides you with information such as what operation was performed, when it was performed, and how the value was changed. This lets you quickly and easily generate a data auditing report for use in internal and external auditing compliance.

To enable audit of lot and serial numbers, you must have the Supply Chain Application Administrator job role.

You can enable or disable audit of the lot and serial number business objects as follows:

  1. In the Setup and Maintenance work area, use the Manage Audit Polices task.

    • Offering: Manufacturing and Supply Chain Materials Management

    • Functional Area: Applications Extensions

    • Task: Manage Audit Polices

    Note: If you're unable to view the Manage Audit Policies task, select All Tasks from the Show drop-down list on the Setup: Manufacturing and Supply Chain Materials Management page.
  2. On the Manage Audit Policies page, click the Configure Business Objects Attribute button for Oracle Fusion Applications.

  3. On the Configure Business Objects Attributes page, select Inventory Management in the Product Field. The business objects available for auditing display on the page.

  4. Select and expand Lot and Serial Number Audit Setup.

  5. Select Lot and Serial Number, and then click Save and Close.

FAQs for Lot Numbers

When a lot's status becomes inactive, the lot is still included in available-to-transact, available-to-promise, and available-to-reserve calculations.

Additionally, the lot:

  • Is included as on-hand supply when you're performing min-max or reorder point planning calculations.

  • Is included as on-hand inventory in all inquiries and reports, including the inventory valuation report.

  • Can be transacted.

  • Can be reserved.

When a lot expires, the lot isn't considered on-hand supply when the user is performing min-max or reorder point planning calculations.

Additionally, an expired lot:

  • Cannot be reserved for a date beyond the expiration date.

  • Is included in on-hand quantities, and can be transacted.

  • Is included in a cycle count; cycle count entry and adjustments are allowed.

Yes, if you transfer a lot across or within an organization (interorganization or subinventory transfer), the lot retains its expiration date.

After submitting an interorganization or subinventory transfer, you can navigate to the Manage Item Quantities page to verify the lot expiration date. Search for the item and drill down to the lot details.

Select Yes to allow new lot quantities to inherit the status of the existing lot. Select No to disallow transacting of new lot quantities into existing lots. Select With Exception to allow transacting of lot quantities if the on-hand balance of the destination organization is zero.

Select At item level to generate lot numbers using the starting lot number prefix and the lot number of the predefined item. Select At organization level to generate lot numbers using the lot name generation options for prefix, zero pad suffix, and total length. Select User defined for users to define lot numbers at item receipt.

Can I change the lot number uniqueness control option for an inventory organization?

Yes, you can change your setting for the lot number uniqueness control at the inventory organization level if there are no open transactions.

A child lot is a subdivision of a parent lot. You can divide each parent lot into child lots that can reflect characteristics you choose for items within the lot. For example, you may divide a lot of items from a supplier into child lots to reflect differences in quality specifications. When you allocate stock for production, you can allocate specific lots to a production batch based on the potency, age, or other item characteristics.

Using a child lot maintains the integrity of the lot, but enables you to consume it in manageable pieces. When you process transactions for material under child lot control, you enter the child lot as the lot number.

When lot UOM conversions are created automatically, lot-specific UOM conversions are created using the parameters of the lot quantities received.

When lot UOM conversions are created as a result of user confirmation, lot-specific UOM conversions are created using the lot quantities received.

Can I record lot and serial numbers for consigned transactions?

Yes, select lot and serialized items for a specific owning party when executing consigned inventory transactions.

Serial Numbers

You can use serial number control for specific items in your inventory. A serial number is an alphanumeric identifier that you assign to an individual unit of an item. For items under serial number control, you assign unique serial numbers to individual units and then reference the same serial numbers each time you perform material transactions. This lets you have tight control over every unit of every item in your inventory.

Serial control starts with defining how serial number control should perform at an organizational level. Next, you define item-specific serial controls at the item level. You can define additional serial attributes to capture attributes specific to certain industries and businesses.

Once your set up is complete, you can enter serial numbers on transactions requiring serial number entry. Some transactions that may include serial number entry include:

  • Standard receipts

  • RMA receipts

  • Miscellaneous receipts

  • Miscellaneous issues

When and where you record serial numbers depends on the serial number generation option previously set up at the item or organization level.

Possible values include:

  • No Serial Number Control: the application doesn't enforce serial number control.

  • Predefined Serial Number: you must predefine serial numbers for the item.

  • Entry at sales order, transfer order, or work order issue: you can enter the serial number when performing a sales order, transfer order, or work order issue transaction.

  • Entry at inventory pick: you can enter the serial number at the time of picking. You can't record serial numbers at the time of receipt or put away.

  • Dynamic entry at inventory receipt: you can dynamically enter serial numbers when performing a receipt transaction.

You can assign serial numbers when you receive items into inventory for the Predefined Serial Number and Dynamic Entry at Inventory Receipt options. Use the Record Serial Numbers page or record serial numbers on the transaction line itself when choosing serial numbers for the item quantity to issue or receive.

If an item is under Predefined Serial Number control, you can choose from the list of predefined serial numbers for that item. Inventory uses the starting serial number prefix and the starting serial number that you specify when defining the inventory organization or item to load the number of predefined serial numbers you request. When serial number generation is defined at the organization level under the Lot, Serial Number, and Packing Unit tab on the Manage Inventory Organization Parameters page, Inventory uses the starting serial number prefix and starting serial number specified there. If serial number generation isn't defined in inventory organization parameters, Inventory uses the starting serial number prefix and starting serial number defined for the item. You can load as many serial numbers as you want for any item under serial number control. The process of generating serial numbers is done through the Generate Serial Numbers process. You must run this process before receiving the item. This process doesn't assign numbers to units in inventory. It simply reserves specific serial numbers for an item for later use.

If an item is under Dynamic Entry at Inventory Receipt, you can choose from a predefined list of serial numbers, generate new ones, or enter any serial number, depending on the uniqueness control for your organization. You can create and assign serial numbers individually or as a range to speed up data entry.

If your item is under Entry at Sales Order, Transfer Order, or Work Order Issue, you can assign serial numbers when you perform a shipment transaction in Shipping for a sales order or transfer order, and when a work issue transaction is used to pull the item out of inventory and into a work order. If an item is under Entry at Inventory Pick, you record serial numbers at the time of picking, and can't record them at the time of receipt or put away.

Once you assign a serial number to an item, the combination of the serial number and the item is an entity known as a serialized unit. From that point on, Inventory tracks all movements and maintains the following information for each serialized unit:

  • Receipt or Ship Date: the date on which you last performed a material transaction for your serialized unit. Material transactions update this information when you move your serialized unit.

  • Usage: Inventory assigns one of the following usages to your serialized unit:

    • Defined but not used

    • Resides in stores

    • Issued out of inventory

    • Resides in in-transit inventory

  • Location: the organization, subinventory, and locator in which the serialized unit currently resides. Material transactions update this information when you transfer the serialized unit.

  • Revision Level: the revision of the item when you assign the serial number to the unit.

  • Lot Number: During material transactions, you first specify the lot number and then the serial number. Inventory tracks the lot from which a specific serialized unit originates.

Once you generate serial numbers for an item, they're visible on the Manage Serial Numbers page. You can view all serial numbers that you created in your current organization and the usage and supplier lot information associated with the serial numbers. You can also use the Manage Serial Numbers page to update supplier information that's associated with your serial numbers.

You can capture e-records and e-signatures when updates are made to serial number attributes on the Manage Serial Number page. This includes an in-line e-record report that includes an electronic signature history and formatting rules consistent with other inventory e-record reports. The in-line report also captures the user name and password of the approver.

Serial Number Recording Options

When recording serial numbers for inventory, receiving, and shipping transactions, you have the option to enter a single serial number, a range of multiple serial numbers, or a multiple serial numbers that are not in a range.

On the Record Serials page, select from three actions to record your serial numbers:

Option Use

Enter Individual Serial Number

Individual entry mode for entering a single serial number.

Enter Serial Number Range

Entry mode for entering a serial number range.

Select Serial Numbers

Entry mode for selecting and adding multiple serial numbers even when they are not in a range.

Note: This action is not available when generating serial numbers.

Before you can use serial number control, you must set the item attributes and organization parameters.

To set up serial number control:

  • Establish serial number generation for an item

  • Establish serial number uniqueness

  • Optionally, create predefined serial numbers

Establish Serial Number Generation for an Item

You establish serial number generation at the item or organization level. You can choose from these values for the serial number generation option:

Serial Number Generation Option Description

No Serial Number Control

The application doesn't enforce serial number control.

Predefined Serial Number

You must predefine serial numbers for the item.

Entry at sales order, transfer order, or work order issue

You can enter the serial number when performing a sales order, transfer order, or work order issue transaction.

Entry at inventory pick

You can enter the serial number at the time of picking.

Dynamic entry at inventory receipt

You can dynamically enter serial numbers when performing a receipt transaction.

Establish Serial Number Uniqueness

Choose the type of serial number uniqueness for your organization in the organization parameters. You can choose to enforce uniqueness within items, within organizations, and across organizations. The three levels for serial uniqueness are cumulative.

  • Unique Within Items

    You can't assign the same serial number to the same item, regardless of whether that item exists in the same or a different inventory organization.

    For example, if you assign serial number SN100 to item A, you can't assign serial number SN100 to any other instance of that item in any inventory organization. However, you can receive a different item with serial number SN100 in any inventory organization.

  • Unique Within Organizations

    The same serial number uniqueness rules apply as when you set serial number uniqueness control to be within items. Additionally, setting serial number uniqueness control to be within an organization prevents the same serial number from existing multiple times within the same inventory organization.

    For example, if you assign SN100 to item A in a particular inventory organization, you can't receive item B with serial number SN100 in the same inventory organization. However, you can receive item B with serial number SN100 in any other inventory organization.

  • Unique Across Organizations

    The same serial number uniqueness rules apply as when you set serial number uniqueness rules to be within an organization. Additionally, setting serial number uniqueness control across organizations prevents the same serial number from being assigned to more than one item, regardless of the inventory organization.

    For example, if you assign SN100 to item A, you can't receive item B with the serial number SN100 in any inventory organization. In this example, SN101 and SN100 belong to different inventory organizations.

    When you assign a particular inventory organization's serial number uniqueness control to be across organizations, serial number uniqueness is similarly restricted for all inventory organizations.

Create Predefined Serial Numbers

If you specified Predefined Serial Numbers as the serial number generation option for the item, you can select existing predefined serial numbers from a list of values in the From Serial Number field on the transaction line or navigate to the Record Lots and Serial Numbers page to select serial numbers there. To access the Record Lots and Serial Numbers page, select the Record Lots and Serial Numbers button or action. On the Record Lots and Serial Numbers page, either select existing serial numbers from a list of values in the From Serial Number field or click Select Serials to see a full list of predefined serial numbers available for the transaction. If you specified Dynamic Entry at Inventory Receipt or Entry at Sales Order, Transfer Order, or Work Order Issue, then you can optionally predefine serial numbers for the item.

Inventory uses the starting serial number prefix and the starting serial number that you specify when defining the inventory organization or item to create predefined serial numbers. You can create as many serial numbers as you want for any item under serial number control.

You can establish serial number generation at the item or organization level.

This table presents conditions where you can change back and forth between certain serial number generation options.

Change To or From Change To or From

Dynamic entry at inventory receipt

Predefined serial number

Predefined serial number

No serial number control

Dynamic entry at inventory receipt

No serial number control

Entry at sales order, transfer order or work order issue

Predefined serial number

Predefined serial number

No serial number control

Dynamic entry at inventory receipt

Entry at sales order, transfer order or work order issue

Select one of these serial number uniqueness control options to apply to the items in your inventory organization:

  • Unique within items

  • Unique within organization

  • Unique across organizations

Unique Within Items

You cannot assign the same serial number to the same item, regardless of whether that item exists in the same or a different inventory organization.

For example, if you assign serial number SN100 to item A, you cannot assign serial number SN100 to any other instance of that item in any inventory organization. You could, however, receive a different item with serial number SN100 in any inventory organization.

The following table provides an example of the serial numbers that are generated for two separate items when serial number uniqueness is set to be within items.

Organization Item Serial Number

M1

AS100 (Printer)

SN100

M1

AS101 (Laptop Computer)

SN100

Unique Within Organization

The same serial number uniqueness rules apply as when you set serial number uniqueness control to be within items. Additionally, setting serial number uniqueness control to be within an organization prevents the same serial number from existing multiple times within the same inventory organization.

For example, if you assign SN100 to item A in a particular inventory organization, you cannot receive item B with serial number SN100 in the same inventory organization. You can, however, receive item B with serial number SN100 in any other inventory organization.

The following table provides an example of the serial numbers that are generated for two separate items when serial number uniqueness is set to be within an organization.

Organization Item Serial Number

M1

AS100 (Printer)

SN100

M1

AS101 (Laptop Computer)

SN101

Unique Across Organizations

The same serial number uniqueness rules apply as when you set serial number uniqueness rules to be within an organization. Additionally, setting serial number uniqueness control to be across organizations prevents the same serial number from being assigned to more than one item, regardless of the inventory organization.

For example, if you assign SN100 to item A, you cannot receive item B with the serial number SN100 in any inventory organization. In this example, SN101 and SN100 belong to different inventory organizations.

When you assign a particular inventory organization's serial number uniqueness control to be across organizations, serial number uniqueness is similarly restricted for all inventory organizations.

The following table provides an example of the serial numbers that are generated for two separate items when serial number uniqueness is set to be across organizations.

Organization Item Serial Number

M1

AS100 (Printer)

SN100

M2

AS101 (Laptop Computer)

SN101

Serialize at pick confirm is a method of assigning and tracking serial numbers entered at pick confirmation. You can serialize these items at pick confirm (instead of at the time of issue) for tracking and visibility purposes. This lets you easily identify which material is destined to what demand and take any further actions. This also reduces the burden on the shipping agent since the picking operator scans the serial numbers ahead of time.

Here are important aspects of serial entry at pick:

  • Transactions supported

  • Serial generation option

  • Serial number entry at ship confirm

  • Review completed transactions

  • Return material authorizations

Transactions Supported

You can use serial entry at pick confirm for these inventory transaction types:

  • Sales order pick

  • Transfer order pick

  • Transfer order return pick

  • Movement request issue

Serialize at pick confirm is supported for internal material transfers between two inventory organizations (interorganization transfer) including expense destinations. Internal material transfers between two subinventories (intraorganization or intersubinventory transfers) are only supported for expense destination types.

You can use serial entry at pick confirm for these manufacturing related transactions:

  • Work in Process Material Issue

  • Work in Process Material return

  • Work in Process Negative Component Issue

  • Work in Process Negative Component Issue Return

Serial Generation Option

To use serial entry at pick confirm you must select Entry at inventory pick for the serial generation option for the item. When the item serial generation method is set to Entry at inventory pick, serial numbers can't be recorded at the time of receipt or put away. The actions for recording and generating serial numbers are disabled on the Put Away Lines page.

Once the Generate Serial Numbers scheduled process runs and the serial numbers have been generated for the item, you can view them on the Manage Serial Numbers page.

Serial Number Entry at Ship Confirm

There can be cases when the serial number entered at pick confirm needs to be updated at ship confirm. For example, a serial number entered at pick confirm is Serial 1, but now at ship confirm the serial number needs to be changed to Serial 2. You can use the Manage Shipment Lines page to update the serial number at ship confirmation.

Review Completed Transactions

You can view serial numbers that you enter at pick confirm on the Review Completed Transactions page. The serial numbers are shown in the context of the inventory transaction. For example, serial numbers display for an inventory transaction such as movement request issue if the item serial generation method is Entry at inventory pick.

Return Material Authorizations

When receiving return material authorizations for items with the serial generation method of Entry at inventory pick, different things happen depending on the Validate Serial Number receiving parameter.

If the Validate Serial Number parameter is enable and Distributed Order Orchestration has transmitted serial numbers to Receiving, then the serial number field is a list of values. The serial numbers displayed in the list of values are restricted to those that are shipped by Distributed Order Orchestration.

If the Validate Serial Number parameter is disabled or Distributed Order Orchestration hasn't transmitted serial numbers to Receiving, then the serial number field is a text field.

After receiving and put away, the serial number usage updates to Defined but not used.

You have the option to enter serial numbers further upstream in the fulfillment process and capture serial numbers at the time of picking. Since serial numbers are entered at pick confirmation, the shipping agent doesn't need to scan or enter serial numbers during the ship confirm process. This alleviates work on shipping personnel and results in the efficient processing of outbound shipments.

You can enter serial numbers at pick confirmation for the following transaction types:

  • Sales order pick

  • Transfer order pick

  • Transfer order return pick

  • Movement request issue

  • Manufacturing-related transactions

Sales Order Pick Example

The ability to enter serial numbers at pick confirm is supported for the Sales Order Pick transaction type. The process of creating a sales order remains the same. The difference is users must record serial numbers while confirming the pick slip.

There are three options to record serial numbers on the Confirm Pick Slips page.

  • Click the Generate Serial Numbers button to have the serial numbers generated automatically.

  • Enter the From Serial Number and To Serial Number values for the pick slip line.

  • Select the Record Serial Numbers from the Action menu.

In the event that you attempt to perform pick confirm without entering the serial number details, you will receive a message warning you to record lot and serial information on one or more pick lines.

Transfer Order Pick Example

The ability to enter serial numbers at pick confirm is supported for the Transfer Order Pick transaction type. The process of creating a transfer order remains the same. The difference is that you must record serial numbers while confirming the pick slip.

Note: For intraorganization transfer orders, serial number entry at pick confirm is only supported for expense destination types.

Similar to a sales order pick transaction, a transfer order pick transaction is processed using the Confirm Pick Slip page. Select Record Serial Numbers from the Actions menu of the Manage Transfer Order page for the selected transfer order line. This takes you to the Record Serial Numbers page where you can enter the serial numbers for the pick slip line.

Once the material has been picked, it can be ship confirmed. When the material is ship confirmed, the serial number usage becomes Resides in in-transit inventory in the source organization. The serial numbers are recorded and you can view their associated usage on the Manage Serial Numbers page.

The next step in the process is the receipt and put away of the transfer order at the destination inventory organization. The treatment of serial numbers depends on the item serial generation method established at the destination inventory organization. In this example, the item serial generation method for the destination inventory organization is Entry at inventory pick.

Serial number entry is enforced at the time of receipt or put away. The serial number field displays with a list of values on the Receiving pages and the Record Lot and Serial page. You must choose the same serial numbers that were shipped for the associated line. The action to generate serial numbers is disabled. Upon put away, the serial number usage changes to Defined but not used. You can view this usage on the Manage Serial Numbers page.

Transfer Order Return Pick Example

The ability to enter serial numbers at pick confirm is supported for the Transfer Order Return Pick transaction type. The transfer order process provides the ability to return material from the destination inventory organization to the source inventory organization. You can search for lines to return using the transfer order number.

Once you create a return line against a transfer order on the Return Lines page, a return transfer order is automatically created. The return transfer order references the original transfer order and the original transfer order line.

The return transfer order goes through the same picking and shipping process as the original transfer order. Once the transfer order has been picked, the serial number usage becomes Defined but not used. You can view the usage on the Manage Serial Numbers page.

Movement Request Issue Example

The ability to enter serial numbers at pick confirm is supported for the Movement Request Issue transaction type. Once the movement request issue transaction has been processed, it's available on the Confirm Pick Slip page to enter serial numbers.

You can either automatically generate serial numbers or manually record serial numbers on the Confirm Pick Slip page. Once the pick slip has been confirmed, the associated serial number usage becomes Issued out of stores, which you can view on the Manage Serial Numbers page. Additionally, you can view the movement request issue transaction on the Review Completed Transactions page.

Manufacturing-Related Transactions

The manufacturing-related transactions shown in this table are supported for serial entry at pick confirmation.

Transaction Source Transaction Type Transaction Action Serial Usage After Processing

Work Order

Work in Process Material Issue

Issue from stores

Issued out of stores

Work Order

Work in Process Material Return

Receipt into stores

Defined but not used

Work Order

Work in Process Negative Component Issue

Work in process negative component issue

Defined but not used

Work Order

Work in Process Negative Component Issue Return

Work in process negative component return

Issued out of stores

When the work order is created in Manufacturing, you can select items that have the serial number generation method set to Entry at inventory pick. You can then enter the component serial numbers on the Report Material Transactions page. Once the material transaction has been reported, the manufacturing transaction is shown on the Review Completed Transactions page. Clicking on the transaction link lets you view the associated serial number.

The final step is to confirm the usage associated with the serial number. The Manage Serial Numbers page shows the serial number usage.

FAQs for Serial Numbers

How can I enter multiple serial numbers when they are not in a range?

On the Record Serials page, select the Record Serial Numbers button. This takes you to the Select: Serials page where you can select and add multiple serial numbers even when they are not in a range.

This action is not available when generating serial numbers.

Yes, you can override the serial number entered at pick confirm during ship confirmation. Use the Manage Shipment Lines page to update the serial number.

Yes, you can change an item's serial generation control when there are pending purchase orders (expected shipments), put away transactions, and advanced shipment notices.