Requisition Management

Requisition List

The requisition list allows you to quickly and effectively view and find requisitions.

From the requisition list, you can:

View the list of open requisitions based on requisition ownership.
View all requisitions including those in inactive statuses such as Draft, Deleted, and Canceled.
Navigate through the paginated requisition list.
Filter requisitions using various criteria. Once you have selected criteria, click Apply Filters to refresh the list accordingly, or click Clear All to clear the selected filters. Applied filters are shown in the top of the list. Click the x icon next to each filter to remove the filter.
Sort requisitions using the available columns.
Hover your mouse over the requisition title to get requisition info such as the hiring manager, recruiter, primary location, hired candidates, activated languages.
Click the title of a requisition to view detailed requisition content.
Click the candidate count of a requisition to access the list of active candidate submissions for that requisition.

Requisition Details

When you view a requisition, the details of the requisition are presented in the following tabs:

Requisition Info: Contains all the information for the job organized into different sections that you can expand and collapse depending on their pertinence.
Attachments: Contains files attached to the requisition. You can preview and download attachments.
Approvals: Displays the progress of the approval such as the approvers, the decision made, and the date and time of the approval.
Sourcing: Allows you to post requisitions on external and internal career sections.

You can navigate back to the requisition list using the Back to Requisition List button. You are returned to the requisition list and the most recent requisition you were viewing is highlighted.

You can also flip through the requisition details for each of the requisitions displayed on your list by clicking the previous and next buttons.

Requisition Summary Card

When you view a requisition, a summary of the requisition is displayed on the requisition card. The summary highlights important details of the requisition such as links to pre-filtered submissions (active and new), requisition status, structure, hiring team, job information. Use the arrow to expand or collapse the summary card.

Create Requisitions

You create requisitions to detail the specific requirements of a job for which somebody must be hired.

You create a requisition using the Create Requisition button. You first start by selecting basic information such as the hire type for the requisition, the template you want to use, and attributes such as organization, location, job field. Once you’re done, the requisition form is displayed and you complete all the information required in the form.

When you save the requisition, a message appears if you forgot to enter information in certain fields. When you are done completing the requisition, the requisition goes through an approval process before being posted on internal or external career sections.

Submit Requisitions for Approval

When you are creating a requisition and are done entering all the details, you can submit the requisition for approval using theSubmit for Approval action.

If the dynamic approval routing (DAR) process is used, a predefined list of approvers is displayed. If you have the permissions, you can modify the list of approvers by adding and removing approvers. You can also define the order of approval by assigning a sequence number to each approver.

Once you submit the requisition for approval, the approvers receive an approval request notification in the order set in the approval path. You can see the progress of the approval such as the decision made and the date and time of the approval in the job requisition Approvals tab.

Post Requisitions

When a requisition has been approved, you can post it to internal and external career sections.

From the requisition Sourcing tab, you click the Add career sections button to access the career sections selector. A list of default career sections and their posting schedule is displayed. You can select other career sections. Once you have selected the career sections, you can:

Use the default posting schedule or modify it.
Mark the posting as urgent.
Set the Apply Online option before posting the requisition.
Add and remove career sections.
Unpost the requisition from a career section.
View the list of career section along with their posting status.

Edit Requisitions

When you view a requisition, click the Edit All link or the pencil icon to modify the value of fields and user-defined fields.

Fields in these sections can be modified:

Structure: This section contains fields such as primary location, organization, job field.
Administration: This section contains fields such as candidate selection workflow, regulations, budget, compensation, contingent terms. You cannot edit the Pay Basis field.
Logistics: This section contains fields such as requisition ID, requisition title, number of openings, user group, owners, collaborators.

Duplicate Requisitions

You duplicate requisitions to create requisitions similar to an existing one.

When you view a requisition, use the Duplicate this requisition action to create a similar requisition. A requisition can be duplicated regardless of its status. When duplicating a requisition, all of the information is duplicated.

Add Comments

Use the Add Comment action in the requisition or requisition list to add a comment to the requisition.