12Candidate Selection Processes

This chapter contains the following:

Candidate Selection Process

The candidate selection process provides the framework to move candidates through the hiring process to evaluate and find the best candidates for a job.

When candidates apply for a job, the candidate selection process tracks and manages candidates from the time their job application is confirmed to the time that they're hired. An analogy can be drawn between the candidate selection process and moving candidate resumes from one pile to another as the selection progresses and the number of resumes retained is reduced. For example, a candidate job application is analyzed, the candidate is contacted, interviewed, then hired.

When recruiters create or edit a job requisition, they can select a candidate selection process that matches the job requisition context (locations, organization, job family, job function, recruiting type).

Candidate Selection Process Phases and States

A candidate selection process is made of multiple phases, and each phase is made of multiple states.

The table lists the phases and states provided as part of the candidate selection process template.

Phase State

New

To Be Reviewed

Reviewed

Under Consideration

Selected for Screening

Rejected by Employer

Withdrawn by Candidate

Screening

To Be Reviewed

Reviewed

Phone Screen to Be Scheduled

Phone Screen Scheduled

Phone Screen Completed

Selected for Interview

Rejected by Employer

Withdrawn by Candidate

Interview and Selection

Interview to Be Scheduled

Interview Scheduled

Interview Completed

Feedback Requested

Feedback Completed

Selected for Offer

Rejected by Employer

Withdrawn by Candidate

Offer

To Be Created

Draft

Pending Approval

Approval Rejected

Approved

Extended

Accepted

Rejected by Employer

Withdrawn by Candidate

HR

To Be Processed

Processing

Processed

Rejected by Employer

Withdrawn by Candidate

How You Move a Candidate in the Candidate Selection Process

Use the Move action to select the phase and state where you want to move the candidate job application.

  • You can only move candidate job applications that are active, confirmed, and have no job offer.

  • You can move a candidate job application back and forth within the states of a phase.

  • You can only move a candidate job application forward in a subsequent phase of the candidate selection process. To move a candidate to a prior phase, you must use the Return to Prior Phase action.

  • You can bypass phases if they were configured as not mandatory. A privilege is required: "Move Candidate Job Applications Skipping Mandatory Phases". This privilege is granted to recruiters by default.

If your administrator defined move conditions on a given candidate selection process state, you won't be able to move job applications until the conditions are met. Only a user with the "Move Candidate Job Applications Ignoring Constraints" privilege can manually move job applications regardless of the move conditions.

Here's an example:

A condition was defined to prevent moving job applications when a background check was initiated but the results haven't been returned yet. While the background check request is in progress, you won't be able to move job applications to a different phase or state. Once background check results are received, you will be able to move job applications.

Note: A condition can prevent moving candidates forward. Even if the condition isn't met, you can still use the Return to Prior Phase action.

View the Phase and State of a Candidate Job Application

You can see the phase and state of a candidate job application from the job applications list and from within each job application.

When you view the job applications list of a job requisition, the phase and state in displayed next to each job application.

When you open a job application, click the Progress tab to obtain more details about the status of the job application. Two views are available:

  • Current Progress: This view displays all the phases the job application will go through, the amount of time spent in each phase, and the state of the current phase.

  • Progress History: This view displays every phase and state the job application has gone through.

Depending on where the job application is in the selection process and the configuration of the application flow, the Progress tab can display e-signatures: the job application e-signature completed as part of the candidate's application process, and the job offer e-signature completed as part of accepting a job offer.

Note: The Progress tab only appears when a job application is confirmed. It doesn't appear for unconfirmed candidate job applications.

Candidate Selection Process FAQs

What's the difference between Return to Prior Phase and Return to Prior State?

Use the Return to Prior Phase action to move a candidate back to a prior phase. This action is only available for candidate job applications that are active.

Use the Return to Prior State action to return a candidate job application to the last state it was in prior to a terminal state such as Rejected and Withdrawn by Candidate. The Return to Prior State action is only available for candidate job applications that are inactive.