2Job Requisitions

This chapter contains the following:

Job Requisition Creation Process

There are three scenarios to create job requisitions depending on your privileges and roles.

  • Recruiter process: As a recruiter, you're responsible for the entire job requisition creation process. You initiate the creation of the job requisition. You enter details about the job requisition. You submit the job requisition for approval. Once the job requisition is approved, you enter the job formatting information and post the job requisition on career sites.

  • Hiring manager process: As a hiring manager, you're responsible for the entire job requisition creation process. You initiate the creation of the job requisition. You enter details about the job requisition. You submit the job requisition for approval. Once the job requisition is approved, you enter the job formatting information and post the job requisition on career sites.

  • Shared process: The process is shared between the hiring manager and the recruiter. The hiring manager initiates the creation of the job requisition. The recruiter receives a notification to enter details about the job requisition. The recruiter submits the job requisition for approval. Once the job requisition is approved, the recruiter enters the job formatting information and posts the job requisition on career sites.

Job Requisition Phases and States

A job requisition goes through different phases and states during its creation process. The phase and state of a job requisition is displayed on the Job Requisitions list and also within a job requisition, in the Overview and Progress tabs.

The table lists the phases and states of a job requisition.

Phase State

Draft

In Progress

Approval

Pending

Rejected

Canceled

Job Formatting

In Progress

Canceled

Posting

In Progress

Canceled

Open

Not Posted

Scheduled

Posted

Expired

Unposted

Suspended

Filled

Canceled

Create a Job Requisition

You create a job requisition to specify the requirements of a job for which a candidate must be hired.

Here are the main steps to create a job requisition:

  1. Initiate the creation of the job requisition.

  2. Enter details about the job requisition.

  3. Submit the job requisition for approval.

  4. Enter job formatting information.

During the job requisition creation process, you can view the progress of the job requisition in the Progress tab. You can see the date of creation of the job requisition, its phase and state, the start date of the phase, and the time spent on the phase.

Initiate the Creation of the Job Requisition

You initiate the creation of a job requisition by selecting how you want to start off the creation process.

You can initiate the process from the Hiring work area or using the Create Job Requisition action on the Quick Actions page.

  1. On the Job Requisitions page, click Add.

  2. In the Requisition Type field, select Standard.

  3. In the Use field, select how you want to create the job requisition. Possible choices are:

    • Blank Requisition: You create the requisition using a blank form.

    • Existing Requisition: You create the requisition by duplicating an existing job requisition. Fields (except the Requisition Number) in the new requisition are pre-populated with field values from the source job requisition. If a job requisition template was used to create the source job requisition, it's displayed in the Requisition Template field in the new job requisition. The new job requisition considers only the values of the source job requisition fields and not the content of the template.

    • Template: You create the requisition using a job requisition template. The templates you can select match the recruiting type and primary location of the requisition. Your access to the templates displayed by the selector depends upon the organization selected on the templates and the organization security profile of your data roles. You will find many of the requisition fields pre-populated based on the selected template.

    • Position: You create the requisition by selecting a position to base it upon.

    • Job: You create the requisition by selecting a job to base it upon.

You can also initiate a job requisition using a workforce model.

  1. In the My Team work area, select Workforce Modeling.

  2. Open a workforce model.

  3. Use the Create Requisition action.

When the workforce model is ready, you can implement the model to create or update job requisitions within Hiring. The model is implemented if there are no conflicts between the model and the existing job requisitions. For details, see Job Requisitions in Workforce Modeling.

When you have initiated the process, the job requisition is set to Draft - In Progress.

Enter Details About the Job Requisition

To enter job requisition details, you navigate to each section of the job requisition and complete the fields.

Note: You can use these characters for the job requisition number: alphanumeric characters, period, underscore, dash, space.

If you're a recruiter, you need to enter a value in the Organization field. If you're a hiring manager you need not do so.

Consider the following regarding specific fields:

  • The organization security profile of your data roles controls the items displayed by the Organization, Legal Employer, and Department selectors.

  • The field values in the Requisition Structure section are defaulted from the job requisition template. Values are copied only if there are no values in the requisition. For example, the primary location set on the job requisition template won't be copied in the job requisition if a value is defined in the requisition.

  • The Business Unit, Department, Legal Employer, and Primary Work Location field values are defaulted from the work assignment of the Hiring Manager only if no value was defaulted from the requisition template, position, job, or the requisition template associated to the position or job.

When you have entered all the details about the job requisition, the job requisition status is Draft - In Progress.

Submit the Job Requisition for Approval

You submit the job requisition for approval using the Submit button.

By default the job requisition is set to Job Formatting - In Progress, and an approval isn't required.

In case the approval process is enabled:

  • The job requisition is set to Approval - Pending.

  • The job requisition is routed automatically to the hiring manager's first-level manager, who's the first approver.

  • If the hiring manager's first-level manager approves the job requisition, the job requisition is routed automatically to the hiring manager's second-level manager, who's the second approver.

  • If the hiring manager's second-level manager approves the job requisition, the job requisition is set to Job Formatting - In Progress.

When a job requisition is sent for approval, you can't edit most of the job requisition fields (unless you have the privileges Update Job Requisition and Update Job Requisition After Draft Phase). When the job requisition is approved, you can use the Redraft Job Requisition action to return the job requisition to the draft status and change the values of the fields. When you redraft a job requisition, the job requisition is set back to Draft - In Progress and the job requisition must be submitted again to go through the approval process if required.

Enter Job Formatting Information

When the job requisition is approved, the Job Formatting tab becomes available. This is where you select descriptions and media you want to share with candidates.

You can use the Employer Description and Recruiting Organization Description fields to select predefined descriptions of the employer, organization, department, or team for which the candidate is hired.

You can select images and videos to be shown to the candidates. For example, images of the facilities, video of the corporate history of the organization, video of testimonials from current employees. When you add a URL for a video, by default the Thumbnail URL automatically points to a high-quality version of the video. It's recommended that you add URLs of the type HTTPS to avoid displaying insecure items in a secure career site page. You can select specific images and videos to be shown to the candidates who will receive job offers.

You can select the languages in which each media item is available and translate the media title in the appropriate languages.

When you're done entering job formatting information, the job requisition status is Job Formatting - In Progress.

Create a Job Requisition Based on a Position

You can create a job requisition by selecting a position to base it upon.

  1. On the Job Requisitions page, click Add.

  2. In the Requisition Type field, select Standard.

  3. In the Use field, select Position.

  4. Select a business unit.

  5. Select a position available within your organization.

  6. The option Show Only Approved Positions is selected by default. This means that only positions with the Approved hiring status are available for selection. If you deselect this option, the list of positions will include active positions with all hiring status values. If you select a position whose hiring status isn't Approved, a warning message is displayed so that you can decide whether to continue the process or to select another position.

    Note: Your administrator may have disabled this option.
  7. Click Continue.

  8. Complete fields as for a standard job requisition.

  9. Click Submit.

As you create a job requisition from a position, relevant position field values such as Job and Grade are pre-filled into the requisition. Information from the job associated to the position is also defaulted into the requisition. In the requisition, you can modify these default values which came from the position.

If a profile is associated to the position, information from the profile is also defaulted to the requisition. Note that the job description is set on the profile, and that description is defaulted in the requisition posting description.

The position that you selected may have a job requisition template associated to it. Relevant fields such as Recruiter, Hiring Manager, and Candidate Selection Process are defaulted from the position's requisition template into this requisition, where they can be modified.

Job requisition fields aren't synchronized with the position or anything that's associated with it. If you change the values of the position, the job, the requisition template, or profile contained in that position, these changes have no effect on the job requisition values.

Default Values

When you create a job requisition based on a position, the following field values are defaulted to the job requisition:

  • Position

  • Number of Openings / Unlimited Openings

  • Regular or Temporary

  • Full Time or Part Time

  • Business Unit

  • Department

  • Primary Work Location

  • Job

  • Grade

  • Requisition Title

Note: The Business Unit, Department, Legal Employer, and Primary Work Location are defaulted from the work assignment of the Hiring Manager only if no such value was defaulted from the requisition template, position, job or the requisition template associated to the position or job. The values are coming from the position. If no value was set on the position for one of these fields, the values coming from the work assignment of the Hiring Manager are used.

If a profile is associated to the position, info from the profile is defaulted to the job requisition. The following field values are defaulted from the profile associated to the position:

  • All fields from the Work Requirements section

  • Internal Description

  • External Description

The following field values are defaulted from the job associated to the position:

  • Job Family

  • Job Function

  • Management Level

When you create a job requisition based on a job, the following HCM configurations related to profile options are taken into considerations:

  • PER_DEFAULT_GRADE_FROM_JOB_POSITION: The grade value is defaulted if requested with this profile option.

  • PER_ENFORCE_VALID_GRADES: If the profile option is set accordingly, you can only select grades which are valid for this job or position.

Create a Job Requisition Based on a Job

You can create a job requisition by selecting a job to base it upon.

Prerequisite: You need the privilege "Initiate Job Requisition from Job".

  1. On the Job Requisitions page, click Add.

  2. In the Requisition Type field, select Standard.

  3. In the Use field, select Job.

  4. Select a business unit to narrow down the list of jobs you can select.

  5. Select a job available within your organization.

  6. Click Continue.

  7. Complete fields as for a standard job requisition.

  8. Click Submit.

As you create a job requisition from a job, relevant job field values such as Job Family, Job Function are added to the requisition. You can modify these default values.

The job that you selected may have a job requisition template associated to it. You can modify the recruiting-specific fields such as Recruiter, Hiring Team, Description, and so on which are pre-populated by the template.

Default Values

When you create a job requisition based on a job, the following field values are defaulted to the job requisition:

  • Job Family

  • Job Function

  • Regular or Temporary

  • Management Level

  • Full Time or Part Time

  • Department

  • Job

  • Grade

If a profile is associated to the job, info from the profile is defaulted to the job requisition. The following field values are defaulted from the profile associated to the job:

  • All fields from the Work Requirements section

  • Internal Description

  • External Description

When you create a job requisition based on a job, the following HCM configurations related to profile options are taken into considerations:

  • PER_DEFAULT_GRADE_FROM_JOB_POSITION: The grade value is defaulted if requested with this profile option.

  • PER_ENFORCE_VALID_GRADES: If the profile option is set accordingly, you can only select grades which are valid for this job or position.

Post a Job Requisition on a Career Site

You post a job requisition to a career site for candidates to apply to the job.

After you create a job requisition and are done entering all the relevant details and job formatting information, use the Move to Posting action to move the job requisition to the Posting phase. You can also use the Open for Sourcing action to move the job requisition directly to the Open phase without posting the job requisition first.

  1. Open a job requisition.

  2. In the Actions menu, select Move to Posting or Open for Sourcing.

  3. Click the Posting tab.

  4. On the Posting page, decide if the job requisition is posted for internal candidates, external candidates, or both. Click the Edit button.

  5. Select the posting schedule: Post Now, Post Later, or Do Not Post.

  6. Depending on the schedule you selected, enter the start date, the expiration date, and the time zone.

  7. Click Save.

Here's what happens to the job posting after you click Save:

  • If the posting is done immediately, the job requisition changes to Open - Posted.

  • If the posting is done later, the job requisition changes to Open - Scheduled.

  • If the job requisition is Open - Scheduled, it's posted to the career sites when the start date is reached and the status is changed to Open - Posted.

  • If the posting expiration date is reached, the job requisition is removed from the career sites and the status is changed to Open - Expired after the two postings (internal and external) have expired.

  • Let's say posting jobs to Google is enabled within your organization and you post a job requisition to an external career site. In such a case, Google is notified that a new job is available to be posted on Google.

When the job requisition is posted externally and its status is Open - Posted:

  • You can add prospect candidates to the job requisition.

  • You can refer prospect candidates to the job requisition.

  • Candidates can apply on the job requisition which creates a job application for that specific requisition.

When the job requisition is posted to externally, the following information is visible to candidates:

  • Requisition title

  • Primary location and number of other locations

  • External description (displayed as Job Description)

  • Employer description (displayed as "About Us")

  • Recruiting organization description (displayed as "About The Team")

Additionally, in the Job Info section of a job details page, the following details are visible to candidates:

  • Requisition number

  • Job category

  • Locations

  • Posting start date

  • Posting end date

  • Degree level

  • Job schedule

Note: The Locations value varies depending on the job requisition configuration. If work locations were added for a job, both Primary Work Location and Other Work Locations are visible in the Locations field. If work locations weren't defined for the job, Primary Location and Other Locations are shown in that section.

Post a Job Requisition on a Job Board

If a job distribution partner service is enabled within your organization, you can post job requisitions to job boards.

Prerequisite: Job board posting is available for requisitions posted on external career sites.

  1. Open a job requisition.

  2. Click the Posting tab.

  3. In the Job Boards section, click Select job boards for posting.

  4. Select the supplier, account, and language.

  5. You're then taken to the supplier's site where you select the job boards where you want to post the job requisition. All the required job requisition fields are populated on the partner's portal.

  6. Let's say that the partner supports multilingual postings and the job requisition is available in more than one language. In such a scenario, the job requisition data in all the languages is also available on the partner's portal. You can simply enter any additional information required and schedule the posting in multiple languages on the partner's portal.

  7. Click Save.

After the job requisition is posted on the partner's portal, you can review the status of the posted job requisition on the job requisition's Posting tab.

You want to edit previously entered information, change posting dates, or post the job in an additional language? All you need to do is to access the partner's portal and edit the job posting information provided the job requisition is either already posted or scheduled to be posted. Furthermore, you can also remove a posting.

As soon as the job requisition posting ends, the job requisition status changes to Open - Expired and you're notified to remove the job from the job boards. In case the job requisition is filled or canceled, it's automatically removed from the job boards.

Automatically Open a Job Requisition for Sourcing

You can automatically open a job requisition for sourcing once it's approved, and post it on career sites if desired.

  1. On the Job Requisitions page, create a job requisition or open a draft requisition.

  2. In the Configuration section, select the option Automatically Open Requisition for Sourcing.

  3. Select one of these values:

    • No: The requisition isn't automatically open for sourcing. This is the default value.

    • Yes, not posted: The requisition is open automatically for sourcing, but it's not posted.

    • Yes, posted internally: The requisition is open automatically for sourcing, but it's only posted on the internal career site.

    • Yes, posted externally: The requisition is open automatically for sourcing, but it's only posted on external career sites.

    • Yes, posted internally and externally: The requisition is open automatically for sourcing, and it's posted on internal and external career sites.

  4. When you set the requisition to be automatically open and posted, you can define the number of days after which the requisition posting will expire. If the No Expiration option is selected, the posting won't expire.

  5. Click Save and Close.

When you submit the requisition for approval and the requisition is approved, the configuration option you selected is executed. The Job Formatting and Posting phases are skipped, the job requisition moves to the appropriate state of the Open phase, and it's posted on the selected career sites if applicable.

Invite Candidates to Apply on Job Requisitions Not Posted

You can invite candidates to apply on a job requisition that's currently not visible to other candidates.

Let's assume that your organization wants to fill a high-level job or even a replacement and they want to keep it confidential. In such a situation, when your organization doesn't want to publicize their job requisition you perform the following steps to invite a candidate:

  1. Open a job requisition.

  2. In the Configuration section, click Edit.

  3. Select the option Allow Candidates to Apply When Not Posted .

  4. Click Save.

You're almost done. You can now add candidates to the job requisition using the Add Prospect action or the Add to Job Requisition action. Candidates receive an email containing a link to apply for the job. Candidates are redirected to an external or internal career site depending on the candidate type. For a job that's not posted, using this link is the only way candidates can apply for the job as it won't be there in the job list on the career site.

Note: You can change the value of the Allow Candidates to Apply When Not Posted option in all phases of the requisition lifecycle except when the state of the phase is Canceled, Filled, or Rejected.

Fill a Job Requisition

You use the Fill Job Requisition action to indicate that the required number of candidates was hired for the job requisition. The action is available when the job requisition is in phase Open, except Open - Canceled and Open - Filled.

These are the sequence of events that happen when you fill a job requisition.

  • The job requisition is removed from the Job Requisitions list as it's filtered out by default.

  • The state of active candidates who applied on the job requisition is changed to Rejected.

  • After all the openings of a job requisition are filled, you're notified that you can close the job requisition.

You can't fill a job requisition if candidate job applications have these statuses:

  • Offer - Pending Approval: To close the job requisition, the candidate job application must be withdrawn from the offer approval cycle by the submitter or it must be rejected by the approver.

  • Offer - Extended: The job requisition can't be filled if a job offer was extended to a candidate. To close the job requisition, the candidate need to accept the job offer so that you can start the HR phase to hire the candidate. Or, you can reject the candidate manually and inform the candidate.

  • Offer - Accepted or other active states in any custom phase that's been configured after the Offer phase: The job requisition can't be filled if a job offer was accepted by a candidate and is still active. To close the job requisition, the candidate job application must either be moved into the HR phase where it's considered inactive and successful, or moved into the state Rejected or Withdrawn by Candidate where it's considered inactive.

To view job requisitions that were filled, use the Include Inactive Requisitions filter on the Job Requisitions list.

Automatically Fill a Job Requisition

You can automatically change the status of a job requisition to "Filled" once the number of hired candidates matches the number of openings on the job requisition. To enable this feature, use the Automatically Fill Requisition option available in the Configuration section of the job requisition.

When a job requisition is automatically filled:

  • Active job applications are moved to the Rejected by Employer state of the phase they're currently in.

  • The job requisition is automatically unposted from all career sites and job boards.

  • A notification is sent to all members of the hiring team to inform them that the requisition is filled.

There are situations when the Automatically Fill Requisition option is enabled but job requisitions aren't automatically filled. This happens when the job applications have these statuses.

  • Offer - Pending Approval

  • Offer - Extended or later in the selection process (but not in the HR phase) which includes:

    • Offer - Accepted

    • Custom phases after the Offer phase, but not the terminal states Rejected by Employer, Withdrawn by Candidate. Job applications in terminal states don't prevent automatic filling.

Edit a Job Requisition

You can edit draft and non-draft job requisitions if you have the right privileges.

You can edit a draft job requisition if you have this privilege:

  • Update Job Requisition (granted by default to the Recruiter job role)

You can also edit the value of most fields in a job requisition when the requisition is no longer draft. To do so, you need these privileges:

  • Update Job Requisition (granted by default to the Recruiter job role)

  • Update Job Requisition After Draft Phase (granted by default to the Recruiting Manager job role)

Here's a list of fields that you can't edit when the job requisition is no longer draft

  • Recruiting Type

  • Requisition Template

  • Requisition Number

  • Position

  • Organization

  • Primary Location

  • Other Locations

  • Job Family

  • Job Function

  • Business Unit if the requisition is based on a position or job

  • Job if the requisition is based on a position or job

  • Candidate Selection Process

  • Screening Services. You can edit the screening services of non-draft requisitions if you have the Update Job Requisition After Draft Phase privilege and if there are no job applications on the requisition.

  • Application Flow (when there are job applications)

  • Questionnaires (when there are job applications)

Preview a Job Requisition

You use the Preview Job Requisition action to see how the information is shown to candidates in the career sites.

  1. Go to the Job Requisitions page.

  2. Click on a job requisition.

  3. In the Actions menu, select Preview Job Requisition.

  4. In the Preview field, indicate if you want to preview the requisition as an internal or external candidate, on a desktop computer or on a mobile device. Only active external career sites for which the requisition's context matches the filters of the site are available for selection.

  5. In the Language field, select the language to preview the requisition. You can preview the information in the different languages that are active for the requisition.

Suspend a Job Requisition

You use the Suspend Job Requisition action to suspend some activities associated with a job requisition and indicate that it's currently on hold. You may want to do that when there's a hiring freeze or you want to postpone the hiring. This prevent further actions on job applications until the requisition is resumed.

Note: You need the Update Job Requisition privilege to suspend job requisitions.

You can suspend a job requisition when it's in the Open phase. However, you can't suspend a job requisition when:

  • The requisition is already on hold.

  • The requisition is closed (Open - Canceled or Open - Filled).

  • There are active job applications on the requisition which are on Offer - Draft status or later, but not in the HR phase.

When you suspend a job requisition, the following occurs:

  • The requisition is moved to the Open - Suspended status.

  • Current or scheduled posting on career sites are canceled. If the requisition is posted on job boards, you're asked if it should be unposted from job boards or not.

  • The option Allow Candidates to Apply When Not Posted is deselected.

  • A notification is sent to the hiring team.

Here's a list of the actions you can and can't do when a requisition is suspended.

Actions you can do Actions you can't do

Redraft the job requisition. This action is only available when there are no job applications on the requisition.

Add candidates to the requisition.

Close the job requisition.

Create an offer for a job application.

Move a job application to the Rejected by Employer or Withdrawn by Candidate state.

Move a job application to any state other than Rejected by Employer or Withdrawn by Candidate.

Collect feedback for a job application.

Schedule an interview.

Send emails to candidates.

Add interactions on job applications.

Automated actions defined in the candidate selection process for job applications are executed as usual.

You can filter the requisitions list to see only requisitions that are suspended.

When you're ready to reactivate a requisition that was put on hold, use the Resume Job Requisition action. When you resume a job requisition, the requisition is moved back to the state where it was before being suspended. However, the requisition won't be posted back on career sites. Its status will be set to Open - Unposted if it was previously posted or scheduled to be posted.

Note: You need the Update Job Requisition privilege to resume job requisitions.

Other Actions to Perform on Job Requisitions

You can perform several actions on job requisitions from the Job Requisitions list or using the Actions menu in a job requisition.

The actions available in the Actions menu depend on which privileges you have and if they're relevant to the phase and state of the job requisition. All other actions are disabled.

Redraft Job Requisition

What if you realize that you need to change the values of the fields after the job requisition was submitted. To unlock the fields for editing, use the Redraft Job Requisition action to put the job requisition status to Draft.

When you use this action, the job requisition is set back to Draft - In Progress. If the job requisition is posted, you're asked to unpost the job requisition before redrafting it. You can redraft a job requisition as long as there are no job applications or draft job applications (job applications not yet completed by the candidate) on the job requisition. When you're done redrafting the job requisition, you need to submit it again to go through the approval process, if required.

Reopen Job Requisition

Let's say that you need to reopen a job requisition that was filled or canceled. To do this, use the Reopen Job Requisition action.

When a job requisition is reopened, its phase and state are reset to what it was before being filled or canceled. If the job requisition was posted or scheduled before being canceled, the job requisition status is set to Open - Unposted after being reopened.

If the job requisition had candidate job applications that got rejected when it was filled or canceled, reopening the job requisition has no effect on these candidate job applications. Any of these candidate job applications can be manually returned to their prior phase and state in the selection process.

Delete Job Requisition

Use the Delete Job Requisition action to remove a job requisition from the Job Requisitions list. This action is available for Draft - In Progress job requisitions.

Cancel Job Requisition

Use the Cancel Job Requisition action if you no longer need the requisition. The state of active candidates who applied on the job requisition is changed to Rejected.

You can use the Cancel Job Requisition action when the job requisition is in one of these phases or states:

  • Job Formatting

  • Posting

  • Open

  • Approval - Rejected: If the approval was rejected, you can cancel the requisition or redraft it for editing and resubmit it for approval later.

You can't cancel a job requisition while at least one candidate is in one of these statuses:

  • Offer - Pending Approval

  • Offer - Extended or later in the selection process (but not in the HR phase) which includes:

    • Offer - Accepted

    • Custom phases after the Offer phase, but not the terminal states Rejected by Employer, Withdrawn by Candidate.

To view job requisitions that were canceled, use the Include Inactive Requisitions filter on the Job Requisitions list.

Translate Job Requisition

You use the Translate Job Requisition action to translate the content of the job requisition.

You can translate these values:

  • Requisition Title

  • Other Requisition Title (hidden by default)

  • Internal Short Description

  • Internal Description

  • External Short Description

  • External Description

  • Media Title

Create a Pipeline Job Requisition

You create a pipeline job requisition to gather candidates who have the skills, background, and experience your organization is looking for. You can add these candidates later to a standard job requisition they can eventually get hired for.

Here are the main steps to create a pipeline job requisition:

  1. Create a pipeline requisition.

  2. Create a standard requisition linked to the pipeline requisition.

  3. Add candidate job applications of the pipeline requisition to the linked requisition.

Note: A privilege is required to create pipeline requisitions: Initiate Pipeline Job Requisition. By default, only the Recruiter role is granted this privilege.

A privilege is required to add a job application from a pipeline requisition to a linked hiring requisition: Add Candidate to Job Requisition

Create a Pipeline Requisition

You create a pipeline requisition just like a standard requisition but ensure to select the pipeline requisition type. Note that the pipeline requisition candidate selection process is used for pipeline job requisitions.

  1. On the Job Requisitions page, click Add.

  2. In the Requisition Type field, select Pipeline.

  3. Complete fields as for a standard job requisition.

  4. Click Submit.

You can also filter the list to display only the pipeline requisitions.

Create a Standard Requisition Linked to a Pipeline Requisition

Now that a pipeline requisition is created and approved, you can create a standard requisition that's linked to the pipeline requisition. You can create a linked requisition from a template, a position, an existing requisition, or from a blank requisition. The default choice is to create it from an existing requisition and the pipeline requisition is selected by default. You use this standard requisition to hire candidates who were initially gathered on a pipeline requisition. You can have multiple standard requisitions linked to the same pipeline requisition.

  1. Open the pipeline job requisition.

  2. In the Linked Requisitions section, click Add.

  3. Complete fields as for a standard job requisition.

  4. Click Submit.

Add Candidate Job Applications to the Linked Requisition

After the pipeline and linked standard requisitions are created, you can add candidate job applications of a pipeline requisition to a linked standard requisition using the Add to Linked Requisition action.

  1. Open a candidate job application associated to a pipeline requisition.

  2. In the Actions menu, select Add to Linked Requisition.

  3. Select a job requisition.

  4. Click Save and Close.

New job applications are automatically created on the linked standard requisition and candidates need not apply again to the job requisition. Most of the information of the pipeline job application is copied to the linked standard job application, except the following information:

  • Interactions

  • Screening services results

  • Answers to prescreening questions

  • Interview feedback

Note: Only confirmed job applications can be added to a linked standard requisition.

Candidate Experience

On the candidate self service page, if and only if the candidates are active on the pipeline requisitions or one of linked standard requisitions that they can view their job applications on the pipeline requisitions. Job applications on linked requisitions aren't displayed.

Note: Linked requisitions can't be posted on career sites. You need to make them open using the Open for Sourcing action to add job applications to it from the pipeline requisition.

On the candidate self service page, the following statuses are displayed for job applications on pipeline requisitions:

  • Under Consideration: The candidate has an active job application on the pipeline requisition or on one of the requisitions linked to the pipeline requisition.

  • Not Retained: The candidate has job applications on a terminal state (Rejected by Employer or Withdrawn by Candidate) on the pipeline requisition and on all the requisitions linked to the pipeline requisition.

  • Offer Accepted: The candidate has a job application on one of the requisitions linked to the pipeline requisition. For one of these standard requisitions, the current phase is the HR phase and the current state isn't a terminal state (Rejected by Employer or Withdrawn by Candidate).

View Pipeline Job Application Content in a Linked Requisition

You can view content that was captured on a job application for a pipeline requisition while viewing the job application on a linked requisition.

All the information gathered on a pipeline job application is available directly in the linked job application, whether the information was gathered before or after the candidate was added to a linked requisition. This applies to info in the following tabs:

  • Screening

  • Prescreening

  • Feedback

  • Interactions

For example, when you're on the Interactions tab of a job application for a linked requisition, you can select to display interactions from the linked job application or from the pipeline job application.

How Locations and Work Locations Work Together

When you create a job requisition, you can use the work location of a job requisition as the location of a job posted on career sites. This is done by selecting both the location and work location of the requisition.

To facilitate the process and to help properly align the location and work location, here's what happens:

  • When you create a job requisition, the primary location of the requisition is defaulted to the geography (if there is one) associated to the work location, if the work location is defaulted from the current user's assignment or from a position.

    • If this geography isn't part of the geography hierarchy used by Oracle Recruiting Cloud, the application will look at the parent geographies until a geography that's part of the geography hierarchy is found.

    • The primary location is defaulted only if there's not already a primary location selected on the requisition (selected by the user or defaulted from another source).

Let's look at some scenarios.

You create a job requisition from a blank requisition:

  • The hiring manager is defaulted as the current user.

  • The primary work location is defaulted to the current user's assignment.

  • The primary location is defaulted to the geography associated to the primary work location only if it hasn't already been provided by the user or defaulted from another source.

You create a job requisition from an existing requisition:

  • The values from the source requisition are used.

You create a job requisition from a requisition template:

  • The primary location is selected in the How section.

  • If there's no hiring manager on the template, the hiring manager is defaulted from the current user.

    • If no work location is defaulted from the template, the primary work location is defaulted to the current user's assignment. The work location is defaulted only if it's geographically aligned with the primary location.

  • If there's a hiring manager on the template, the hiring manager is defaulted from the template.

You create a job requisition from a job:

  • If no template is associated to the job or if there's no hiring manager on the template, the hiring manager is defaulted from the current user.

    • If no work location is defaulted from the template, the primary work location is defaulted to the current user's assignment.

    • If a primary location is defaulted from the template, the work location is defaulted only if it's geographically aligned with the primary location or one of the other locations. If no primary location is defaulted from the template, the primary location is defaulted to the geography associated to the work location.

  • If there is a hiring manager on the template, the hiring manager is defaulted from the template.

You create a job requisition from a position:

  • If a work location is defaulted from the position and no primary location is defaulted from the template associated to the position, the primary location is defaulted to the geography associated to the work location.

  • If no template is associated to the position and its job or if there is no hiring manager on the template, the hiring manager is defaulted from the current user.

    • If no work location is defaulted from the position, the primary work location is defaulted to the current user's assignment.

    • If a primary location is defaulted from the template, the work location is defaulted only if it's geographically aligned with the primary location or one of the other locations.

    • If no primary location is defaulted from the template, the primary location is defaulted to the geography associated to the work location.

Job Requisition Multilingual Content

Oracle Recruiting Cloud is available in multiple optional languages to deliver a multilingual recruiting experience.

When you sign in Oracle Applications, you can select your session language in your user preferences. American English is the default session language for the first visit (the application remembers the last session language). The session language you select defines the language of every label in a product. The session language is used as the creation language. For example, Spanish is installed in the environment so when you sign in Spanish, you create job requisitions in Spanish.

When you create a job requisition, you select the languages in which the job requisition is available. You can't remove the language used to create the job requisition. You can then go ahead and translate the job requisition content in the selected languages. This makes it easier for you to translate job requisitions in the preferred languages instead of translating them in all the activated languages in your organization. Use the Translate Job Requisition action to translate these job requisition values:

  • Requisition Title

  • Other Requisition Title

  • External Description

  • External Short Description

  • Internal Description

  • Internal Short Description

  • Media title (in Job Formatting tab)

You can provide translation at any point during the job requisition lifecycle, as long as the job requisition is active. This means, if you make changes to the translation while the job requisition is posted, the changes are visible to candidates.

When you duplicate a job requisition, the multilingual content is copied from the source job requisition to the new requisition. When you create a job requisition from a job requisition template, the multilingual content of the template is copied to the new job requisition. When you duplicate a job requisition, the multilingual content is copied from the source job requisition to the new requisition. When you create a job requisition from a job requisition template, the multilingual content of the template is copied to the new job requisition.

Job Requisitions in Workforce Modeling

Workforce Modeling provides managers and human resources (HR) specialists with the ability to plan, model, and execute workforce changes using a graphical tool.

You create models which include job requisitions, using the workforce modeling. When you create a workforce model, existing job requisitions located in the hierarchy of the model's top-level manager are included as part of the default data included in the model. Data security is enforced. Only job requisitions which you're allowed to see are included in the model.

Within a workforce model, you can create new job requisitions. Requisitions created in a model only exist within the model. You need the Initiate Job Requisition privilege to create job requisitions in a model.

You can also view, edit, and move job requisitions within the workforce model hierarchy.

After the workforce model is ready, you can implement the model to create or update job requisitions within Hiring. The model is implemented if there are no conflicts between the model and the existing job requisitions. In Hiring, requisitions are created in the Draft - In Progress status.