Enable Vanity Email

You can use a vanity email to send email communications to external candidates. A vanity email is used to brand the "from email" to make it friendlier and easy to read.

You can set up one vanity email for your organization. If your organization has multiple career sites, only one vanity email can be created.

To enable a vanity email, you need to:

  1. Create a profile option called IRC_VANITY_EMAIL_ENABLED.

  2. Enable the profile option IRC_VANITY_EMAIL_ENABLED.

  3. Enable the vanity email.

  4. Configure the vanity email.

Create Profile Option

You need to create a profile option called IRC_VANITY_EMAIL_ENABLED.

  1. Go to the Setup and Maintenance work area.
  2. Click the Tasks icon.
  3. Click Search.
  4. On the Search page, search for the task Manage Profile Options.
  5. On the Manage Profile Options page, click the Create icon.

  6. On the Create Profile Option page, create the profile by entering these values:

    • Profile Option Code: IRC_VANITY_EMAIL_ENABLED

    • Profile Display Name: Vanity Email

    • Application: Recruiting

    • Module: Recruiting Common

    • Description: Enable the vanity email feature in the Setup and Maintenance work area.

    • Start Date: Today's date

  7. Click Save and Close.

You're back on the Manage Profile Options page and the profile option IRC_VANITY_EMAIL_ENABLED is displayed. You need to enable the profile option at the Site level.

  1. On the Manage Profile Options page, go to the Profile Option Levels section.

  2. Set the profile option to be enabled and updatable at the Site level.

  3. Click Save and Close.

Enable Profile Option

You need to enable the profile option IRC_VANITY_EMAIL_ENABLED so that the Vanity Email feature becomes available in the Recruiting and Candidate Experience offering.

  1. Go to the Setup and Maintenance work area.
  2. Click the Tasks icon.
  3. Click Search.
  4. On the Search page, search for the task Manage Administrator Profile Values.
  5. On the Manage Administrator Profile Values page, search for the profile option code IRC_VANITY_EMAIL_ENABLED.

  6. Set the profile value to Y.

  7. Click Save and Close.

Enable Vanity Email

You need to define the vanity email address and its display name.

  1. In the Setup and Maintenance work area, go to:

    • Offering: Recruiting and Candidate Experience

    • Functional Area: Recruiting and Candidate Experience Management

    • Task: Enterprise Recruiting and Candidate Experience Information

  2. In the Vanity Email section, select Active.

  3. Enter the vanity email address. Example: careers@visioninc.com

  4. Enter the display name. Example: Vision Inc. Careers

  5. Click Save and Close.

Configure Vanity Email

You need to set up a Sender Policy Framework (SPF) policy on your domain to ensure that your outbound email is delivered successfully to the external candidates.

To enable Oracle to send out an email on your behalf, you must set up an SPF policy on your domain as an authentication mechanism. The exact method of setting up an SPF policy varies from one domain provider to another. For example, v=spf1 include:spf_c.oraclecloud.com ~all. As an example, after this SPF policy changes, the candidate will receive an email with the "from email" being "Vision Inc. Careers" <careers@visioninc.com>

You must contact your IT department to add the SPF rule when you want to use the Vanity Email. You must add this rule in your email server to let Oracle's pod email send emails on your behalf.

Note: Those configuration steps are needed only if you're using the Vanity Email field. If you just want to use the alias (Display Name field), you don't need to configure the SPF policy on your domain. In such case, the candidate will receive an email such as "Vision Inc. Careers" <abcxyz.us.fa.oraclecloud.com@oraclecloud.com>