1. Implementing Recruiting
  2. Provide Access to Job Offers to Users Not Part of the Offer Team

Provide Access to Job Offers to Users Not Part of the Offer Team

Users can view, update, communicate, move, and process job offers of candidates based on users' privileges and data security. You can configure users' privileges so that users can see or edit only certain parts of the offers for which they're specifically included on the offer team.

Conversely, you can also configure much wider visibility so a given user can oversee and manage everything about offers within a certain division or even across the entire enterprise based on their person security profile.

Users need specific duty roles and privileges to advance a candidate's job application through the rest of the selection process after it has been selected for a job offer.

The standard role Hiring Manager is defined by default with some simple abilities to view and start drafting job offers. The main work of creating and communicating job offers is handled by users with the Recruiter role, or the Recruiting Manager role, which can perform all the actions of the recruiter and more. Then the final steps of the recruiting process are performed by users with the standard role of HR Specialist.

  • Create or redraft a job offer: Users need the privilege Initiate Job Offer (IRC_INITIATE_JOB_OFFER). Note that this privilege doesn't allow completing all the required fields of the job offer.

  • View details of a job offer: Users need the View Job Offer (ORA_IRC_VIEW_JOB_OFFER), View Job Offer Salary (ORA_IRC_VIEW_JOB_OFFER_SALARY), and View Job Offer Other Compensation (ORA_IRC_VIEW_JOB_OFFER_OTHER_COMPENSATION) duty roles to view these respective sections.

  • Edit details of a job offer: Users need the Update Job Offer (ORA_IRC_UPDATE_JOB_OFFER), Update Job Offer Salary (ORA_IRC_UPDATE_JOB_OFFER_SALARY), and Update Job Offer Other Compensation (ORA_IRC_UPDATE_JOB_OFFER_OTHER_COMPENSATION) duty roles to edit these respective sections.

  • Approve a job offer: No special privilege is required to approve a job offer. But users need the View Job Offer (ORA_IRC_VIEW_JOB_OFFER), View Job Offer Salary (ORA_IRC_VIEW_JOB_OFFER_SALARY), View Job Offer Other Compensation (ORA_IRC_VIEW_JOB_OFFER_OTHER_COMPENSATION) duty roles to view these respective sections in the notification. They also need the View Job Requisition (ORA_IRC_VIEW_JOB_REQUISITION) aggregate privilege.

  • Take actions to move a candidate's job application to a new state in the selection process such as Create Offer, Submit Offer, Accept Offer, and Move Candidate. Users need the privilege Move Candidate Job Applications (IRC_MOVE_CANDIDATE_JOB_APPLICATIONS).

  • Take actions to trigger alerts or communications to a candidate such as extending the job offer, accepting the job offer on the candidate's behalf, rejecting the candidate after an offer is extended. Users need the privilege Communicate Job Offer (IRC_COMMUNICATE_JOB_OFFER).

  • Reach the list of job offers that were accepted and advanced to the HR Phase using the Manage Offers quick action in the My Client Groups. Users need the aggregate privilege Address Job Offers No other privileges are required to view specific sections of the offer.

Specific data security is also required to access a candidate's job offer.

  • A user can access a job offer within a candidate's job application or from the list of offers (My Client Groups > Hiring > Job Offers or My Team > Hiring > Job Offers) if that user is part of the offer team in that offer's list. The users can also access the job offer if its offer team includes any user who they supervise within their management hierarchy. All users with roles based upon the standard Hiring Manager and Recruiter roles can access these offers, regardless of their person security profile within their data roles.

  • A user can access a job offer within a candidate's job application or from the list of offers (My Client Groups > Hiring > Job Offers or My Team > Hiring > Job Offers) if that candidate is within that user's person security profile, without that user being named on the offer team or managing anyone on that team. This capability is available to all users with roles based on the duty role Manage Job Offer by Recruiting Manager.

  • A user can view job offers when they're requested to approve or reject a candidate's job offer. The user doesn't need to be included in the offer team to see the details of this request. As long as the candidate is within the user's data role's person security profile, the candidate's offer values will be visible to the user (within the sections that are visible based on these privileges):

    • View Job Offer (ORA_IRC_VIEW_JOB_OFFER)

    • View Job Offer Salary (ORA_IRC_VIEW_JOB_OFFER_SALARY)

    • View Job Offer Other Compensation (ORA_IRC_VIEW_JOB_OFFER_OTHER_COMPENSATION)

    • View Job Requisition (ORA_IRC_VIEW_JOB_REQUISITION)

  • An HR Specialist can access a candidate's job offer using the quick action Manage Job Offers in My Client Groups; a candidate's job offer can be accessed if the candidate is within the data role's person security profile. It's not relevant to be included in the offer team during this HR Phase.