Sync Instructor-Led Trainings for Learning

This process creates the corresponding sessions on the provider's site for Oracle Learning offering activities that use virtual classrooms. We recommend that after you configure your first virtual classroom provider, you schedule this process to run it once hourly.

Here are the specifics of what the process does:

• It creates and updates session in the provider's application.
• It adds attendees to and removes them from the sessions in the provider's application.
• It sends calendar invitations to learners and instructors for their virtual instructor-led training (VILT) activities.
• It removes invitations from learner calendars when the VILT activity is removed. And it removes invitations from instructor calendars when they’re removed from the VILT activity.
• It generates the links that learners and instructors use to join the meetings from Oracle Learning up to 15 minutes before the meetings start. The links are also included in the ICS files downloaded from alerts or using the Add to Calendar button.
• It pulls attendance reports and available session recordings from the provider's application and adds them as attachments to the relevant VILT activity details pages. The information that the process pulls depends on the automation supported for the virtual classroom provider. For example, session recording automation isn't supported for Microsoft Team activities.

Note: Classroom providers generally don't provide attendance reports or session recordings immediately. Also, after the provider generates the reports and recordings, it can take several hours after the process starts running before people can view them.