When to Delete or Deactivate a Content Item Version

Here's the difference between deleting and deactivating a content item version.

You delete a content item version to remove a version from the list of versions of a content item. The Delete action is only available for versions with the Draft or Future status to prevent deleting versions being used. If the version you delete is the only version on the content item, deleting the version also deletes the content item.

You deactivate a content item to prevent the content item from being used. When you deactivate a content item, its status changes to Inactive. The Deactivate Content Item action is only available for active items. When an item is deactivated, it remains in use where it was previously selected but it can no longer be selected. For example, when you deactivate an employer description it's no longer available for selection in job requisitions.