Sections and Fields in the Job Offer

When and Why

The When and Why section and all its fields are required. Here's some important information about fields in the When and Why section.

Field	Information to Consider
When is the employee start date?	This is the projected day that the candidate would begin work in the new assignment. By default, this required field displays the current date. You can select a date in the future or in the past, although not earlier than the date when the candidate was first entered in the database. The value you select for the start date has an impact on the values available in the Action field depending on whether the candidate has any other active work relationships with the company which are starting or ending in the future. For instance, consider a worker whose current assignment ends next month. If the current job offer's start date is after that termination date, the job offer represents a rehire. If the current job offer's start date is before that termination date, it likely represents a transfer or perhaps a second concurrent assignment.
Legal Employer	This is the legal employer for the candidate's new assignment. By default, this required field displays the value of the requisition's Legal Employer field if any, which is shown on the Details tab, in the Offer Info section. The value you select in the Legal Employer field has an impact on the fields and sections shown in the rest of the offer page. For instance, certain legal employers are configured to use Contracts. In that case, a Contracts section is displayed when one of these legal employers is selected. When you come back to edit an offer that was previously drafted, if a new legal employer is selected, already-saved values in the Assignment section get removed. This is done to ensure that all values can coexist correctly, and that all necessary fields are displayed for the new legal employer.
Worker Type	This is the type of worker which the candidate's new assignment will be. By default, this required field displays the value of the requisition's Worker Type, which is shown on the Details tab, in the Offer Info section. Two worker types are available: Employee and Contingent. The value you select in the Worker Type field has an impact on the values available on the page if the candidate has any other active work relationships with the company. For instance, if the candidate is already a contingent worker in a given legal employer, a job offer for another job as a contingent worker in the same legal employer would be an additional assignment. On the other hand, if the new job offer was as an employee in the same legal employer, the offer would ultimately have to create a new work relationship for this person.
Action	This is the action used after the candidate accepts this offer, when the HR team processes the offer to become the worker's new assignment. The value of this required field can be selected from the list, which will display relevant choices after the fields Start Date, Legal Employer, and Worker Type are completed. The values selected in those fields have an impact on this list of available actions. Available values in this field include options that are appropriate for external candidates such as Add Pending Worker, or options appropriate for internal mobility candidates such as Global Transfer, Temporary Assignment, Promotion. For details, see Actions Available Based on Employment Scenarios.

Assignment Info

The Assignment Info section is required. It provides information about a person's role such as business unit, job, grade, location, any position, and any flexfields on the assignment. If the candidate successfully reaches the end of the recruiting lifecycle, this will become their assignment for their new job.

If you select a position, many of the fields in the Assignment Info section get their initial values from the selected position. If you don't select a position, many of the fields in the Assignment Info section get their initial values from the job requisition. If the requisition has a position, the offer's Position field will have the same value as the requisition. You can change the position if needed. For details, see Create a Job Offer Based on a Position.

If you select a grade or grade ladder with or without a step, then the associated salary will get prefilled by default in the Salary section of the job offer.

If any flexfields have been defined for Assignments and configured to appear when creating and editing job offers, these will be displayed in this section. If and when this candidate successfully reaches the HR phase and starts their new job, the values in these offer assignment flexfields will be transferred into the worker's new assignment.

To modify assignment info, you need this duty role:

Update Job Offer (IRC_UPDATE_JOB_OFFER)

Note: When searching for items to put into the offer fields, you can choose among items that are available as of the beginning of the offer. Locations, departments, or other things that are associated with offers can have effective dates that govern when they became active and when they will become inactive. For most offers, in which the candidate's proposed start date is the same date as when the offer is first drafted or later, the lists of these associated items will include only those which were active as of that drafting date. Items that only became available later, for example by the offer's proposed start date, will not be shown; instead the visible items that you can choose are those which are active as of the offer assignment's initial creation in Draft. For the unusual situation of offers whose proposed start date is earlier than when the offer is first drafted, the list of these associated items will include those which were already active as of that proposed start date.

Offer Team

The Offer Team section is required. It displays the list of users who can access the job offer if they have the necessary privileges. If the offer proceeds all the way through a successful hiring cycle, the hiring manager listed in the Offer Team will become the direct manager or line manager of the candidate.

The Offer Team is composed of the hiring manager, the recruiter, and collaborators of any type. When you create a job offer, the hiring manager, recruiter, and collaborators of the job requisition's Hiring Team are copied into the Offer Team. The hiring manager and the recruiter are the required members of the Offer Team. You can replace them. You can also replace, remove, or add any collaborators. When selecting users for this section, you can see all the assignments for that person.

Note: Changes made to the requisition's Hiring Team after the creation of the offer aren't reflected in the Offer Team.

To view job offer details within the Hiring pages, you need to:

Be named on the Offer Team or be in the hierarchy above someone on that team, or have the duty role Manage Job Offer by Recruiting Manager (ORA_IRC_MANAGE_JOB_OFFER_BY_RECRUITING_MANAGER).
Have the View Job Offer (IRC_VIEW_JOB_OFFER) duty role.
Optional: Have the View Job Offer Salary (IRC_VIEW_JOB_OFFER_SALARY) and View Job Offer Other Compensation (IRC_VIEW_JOB_OFFER_OTHER_COMPENSATION) duty roles.
Have the proper data security to view persons and assignments in the given area of your organizations.

To replace, add, and remove people listed on the Offer Team, you need this duty role:

Update Job Offer (IRC_UPDATE_JOB_OFFER)

Payroll

The Payroll section is displayed by default for offers to internal candidates (employees). For external candidate offers, your administrator might have displayed it as well. The Payroll section is supported in these flows:

Create Work Relationship
Local and Global Transfer
Add Assignment
Change Assignment

When an offer is made to an internal candidate, the offer details are transferred to the employee new work relationship once the record is moved to HR. After the offer info is copied to an internal candidate, the HR specialist can review the details on the Manage Job Offers page.

Salary

The Salary section provides information about salary such as salary basis, salary amount, annual salary. An offer can be created and saved in the state Draft without a salary, but for external candidates it can't be submitted to approvers nor extended to candidates if the salary has not been determined.

To view and update salary details, you need these duty roles:

View Job Offer (IRC_VIEW_JOB_OFFER)
Update Job Offer (IRC_UPDATE_JOB_OFFER)
View Job Offer Salary (IRC_VIEW_JOB_OFFER_SALARY)
Update Job Offer Salary (IRC_UPDATE_JOB_OFFER_SALARY)

Here's some important information about fields in the Salary section.

Field	Information to Consider
Salary Basis	The salary basis determines the period in which salary is expressed and the currency of the salary for this job offer. You're only shown salary bases available within the legal employer (LDG) that's selected in the Assignment Info section. Regardless of the offer's proposed start date, you're shown all salary bases that are active as of the current date. The element associated with the salary basis must be configured to have open eligibility. Any eligibility limitations on the salary basis's elements may prevent smooth hiring of the candidate after they accept the job offer. If the salary basis frequency is specified as "Payroll Period" then you'll need to select a payroll for this offer. By default the Payroll Info section is hidden, but it must be displayed and filled to finish drafting the job offer. Offers for external hires and rehires can specify payroll information, but offers for internal candidates should not include this section. For more information, see Configuring Payroll Elements for Use in Oracle Compensation Cloud on My Oracle Support (Doc ID 1589502.1).
Salary Amount	When you have selected a salary basis, you can enter the amount of salary the candidate will get. The currency (a three-letter code) and frequency selected as part of the salary basis are displayed. Example: USD monthly. Job offers include any compensation zone based salary range differentials that are configured. Based on the work location selected above in the candidate's Assignment Info section and the salary basis selected here, their appropriate compensation zone is identified and appropriate differential gets applied. The salary range and analytical values such as compa-ratio are recalculated considering the compensation zone differential. This information can be the basis of offer approval rules, and is also included in notifications sent to offer approvers. The salary ranges will be shown as of the offer’s proposed start date. When the default salary amount is integrated with GSP ladder, the amount will be defaulted as of the offer’s proposed start date. If you're using salary rate components based on payroll rates, these will be based on the date when the offer assignment was initially created. For more information, see Salary Range Differentials and Compensation Zones on My Oracle Support (Doc ID 2605772.1).
New Salary	This area appears once you have entered the salary amount. The salary amount is displayed in a graphical way. If there is a configured Minimum and Maximum, this information may also be displayed graphically here.

Field

Information to Consider

Salary Basis

The salary basis determines the period in which salary is expressed and the currency of the salary for this job offer. You're only shown salary bases available within the legal employer (LDG) that's selected in the Assignment Info section. Regardless of the offer's proposed start date, you're shown all salary bases that are active as of the current date.

The element associated with the salary basis must be configured to have open eligibility. Any eligibility limitations on the salary basis's elements may prevent smooth hiring of the candidate after they accept the job offer.

If the salary basis frequency is specified as "Payroll Period" then you'll need to select a payroll for this offer. By default the Payroll Info section is hidden, but it must be displayed and filled to finish drafting the job offer. Offers for external hires and rehires can specify payroll information, but offers for internal candidates should not include this section.

For more information, see Configuring Payroll Elements for Use in Oracle Compensation Cloud on My Oracle Support (Doc ID 1589502.1).

Salary Amount

When you have selected a salary basis, you can enter the amount of salary the candidate will get. The currency (a three-letter code) and frequency selected as part of the salary basis are displayed. Example: USD monthly.

Job offers include any compensation zone based salary range differentials that are configured. Based on the work location selected above in the candidate's Assignment Info section and the salary basis selected here, their appropriate compensation zone is identified and appropriate differential gets applied. The salary range and analytical values such as compa-ratio are recalculated considering the compensation zone differential. This information can be the basis of offer approval rules, and is also included in notifications sent to offer approvers.

The salary ranges will be shown as of the offer’s proposed start date. When the default salary amount is integrated with GSP ladder, the amount will be defaulted as of the offer’s proposed start date. If you're using salary rate components based on payroll rates, these will be based on the date when the offer assignment was initially created.

For more information, see Salary Range Differentials and Compensation Zones on My Oracle Support (Doc ID 2605772.1).

New Salary

This area appears once you have entered the salary amount. The salary amount is displayed in a graphical way. If there is a configured Minimum and Maximum, this information may also be displayed graphically here.

Other Compensation

Eligible individual compensation plans are displayed based on the values that have already been selected in this offer. After you select the Plan and Option values, many other relevant fields are displayed to complete the compensation for this offer.

To view and modify the Other Compensation section, you need these duty roles:

View Job Offer (IRC_VIEW_JOB_OFFER)
Update Job Offer (IRC_UPDATE_JOB_OFFER)
View Job Offer Other Compensation (IRC_VIEW_JOB_OFFER_OTHER_COMPENSATION)
Update Job Offer Other Compensation (IRC_UPDATE_JOB_OFFER_OTHER_COMPENSATION)

Regardless of the offer's proposed start date, you're shown all the individual compensation plans (that are active as of the current date) for which this candidate's assignment is eligible, and all their eligible options. When you select any individual compensation plans for this candidate's assignment, the plan start dates can be defaulted to the offer's proposed start date, or defaulted to some preconfigured number of days after the candidate will start their new assignment. If you later need to revise the offer’s start date, these defaulted individual compensation plan dates will automatically get revised in tandem with the new proposed start date.

Depending on the configuration, you may be able to change the individual compensation plans’ default dates. If you do, be aware that any future changes to the offer’s start date will no longer cause automatic adjustments to the compensation plans’ dates. If you want, you can manually change the dates as needed, or you can delete the incorrect individual compensation plan and add it again with the correct date.

Comments and Attachments

You can provide free-text comments and add attachments while drafting or editing job offers. These are visible to internal users and approvers, but not to candidates.You can select files and links to associate them with the offer.

Internal documents are those attachments intended for internal viewers. These files and links are visible to all users including the hiring manager, the offer team, and any approvers who will review the offer. These attachments aren't shared with candidates.

Additional Info

These are flexfields that can be configured on the offer, in addition to those which can be configured for the assignment to show in the Assignment Info section above.

Offer Assignment flexfields are transferred over into the worker's new assignment when the hiring process is successful. Offer flexfields are intended for recruiting purposes and aren't available in the worker's new assignment.

Offer Letter

The offer letter is a formal written document given by an employer to a candidate. The letter confirms details of the job offer such as the job title, proposed start date, work location, salary, or other compensation.

Here's some important information about fields in the Offer Letter section.

Field	Information to Consider
Offer Letter	This is where you select the offer letter template, which merges the candidate's specific information with the standard formatting and text to create a formal document that will display to the candidate when the offer gets extended. Offer letter templates help to meet business requirements and legal compliance requirements while maintaining consistent offer letter and business image. There might be a choice of templates for selection depending on how many your company has configured to meet its needs. You may see certain letters while drafting offers for external candidates, and other letters only while drafting offers for internal candidates. For contingent workers' offers, the choice of letters will vary depending on whether these people are configured to be considered as external or internal candidates. If you have the privilege Update Candidate Job Offer Letter (IRC_UPDATE_CANDIDATE_JOB_OFFER_LETTER), you have the choice of using an offer letter template or uploading an offer letter that you can personlize.
Candidate Job Application Language	This is a read-only field indicating the language used by the candidate when applying for the job. This information helps you use the appropriate language for the Additional Text fields and for adjusting the offer letter, so that the candidate can read and understand the text.
Expiration Date	This optional field is the date when a response from the candidate is expected. If the job offer is still in the Offer - Extended status when the expiration date is reached, both you and the candidate can receive a notification. The candidate has the opportunity to respond to the job offer. If the candidate doesn't respond, you can for example reject the candidate. No other actions happen automatically when the expiration date arrives.
Additional Text 1 and Additional Text 2	You can use these fields to add any personal touches into the standard offer letter. The content appears within the job offer letter, as long as the selected job offer letter template was configured to display these two fields. The text you enter in these two fields appears in their own paragraphs when the offer letter template is displayed to the candidate. A short amount of text can be displayed inline within an existing paragraph of the template, as long as the text you enter into each of these fields is a single line and doesn't use the Enter key.
Candidate-facing Documents	Candidate-facing documents are files and links displayed to the candidate at the bottom of their online job offer. Candidates can read, save, and print them. When each successful job application is moved to the HR phase, these attachments are copied into the person's Document Records. They can be found in the document type Recruiting, alongside any attachments that candidates provided as they applied to the job except their resume. Note that the resume goes into the candidate's Talent Profile and not in the Document Records.