Invite Candidates to Events

You can invite candidates to both public events (those that are available on career sites) and private events (those that are by invitation-only) by adding them to the specific event.

When candidates are added to events, either an email notification or SMS notification containing a registration link is sent to them. You can invite candidates through:

Applications from requisitions
Candidate pools
Candidate search
Actions available from candidate profile which is accessible from all of the above locations

Although you might see internal employees when you filter candidates in any of these locations, you should only extend invitations to external candidates. The external career links in the email invitations might not open for employees or contractors.

Before you start

You must have the Manage Recruiting Event privilege.

Here's what to do

From any of the areas above, search for or filter for external candidates.
Select the candidates you want to invite.
Select Add to Event from the Actions menu.
Select the event to which want the invite candidates.
Posted events, or those that are in the Open for Registration phase, are available on the drop-down list. Note that you can only see events for which you're an owner or a collaborator. Events that are unposted, in Draft or Event Setup phase, Completed, Canceled, or with an end date that's past won't appear here.
Click Save and Close.

Results:

If the candidates you added have valid email addresses and phone numbers, they'll receive an Event Invite notification, either by email or SMS. The type sent depends on the candidate's preferred mode of communication. Once they receive the invitation, candidates can click the Register link to open the event details page and decide if they want to register for the event. If the candidates don't have verified email addresses or phone numbers on file, an error message displays and the candidates aren't added to the event. This message also displays when the Send Event Invite Notification has been deactivated or deleted.

Note: Although event invite notification visibility can be both internal and external, event notifications are only for external candidates.