Microsoft Office 365 Calendar Integration in Interviews
The Microsoft Office 365 Calendar integration enables interview coordinators to view free / busy calendar information of interviewers and to create, reschedule, and delete interviewers to sync with the interviewer's calendar.
When the integration is enabled, here's how users can use interview scheduling:
- They can view the interviewer availability when scheduling interviews on behalf of candidates and when creating interview slots for candidates to self-schedule.
- When editing scheduled interviews or interview slots, they can also view interviewer availability to ensure they're rescheduling when the interviewer is free.
- Interviewers and interview coordinators will receive interview events in Microsoft Office 365 that they can easily add to their calendar. As those events are changed in Oracle Fusion Cloud Recruiting, the event in Microsoft Office 365 is updated automatically.
- When Microsoft Office 365 events are sent to interviewers, and the interviewers respond to the invite, meeting organizers can view the interviewer response (Accept, Tentative, Decline, Propose New Time) in the interview details.
To use the interviewer availability viewer, you need to grant users the privilege Manage Job Requisition Interview Schedule (IRC_MANAGE_JOB_REQUISITION_INTERVIEW_SCHEDULE).
Access Type Configuration
When you enable and configure the Microsoft Graph Integration in Recruiting, you can configure the access type to all users or a single user.
When you select All Users,
- The option provides the same behavior as in previous releases.
When you select Single User:
- Users can’t select a meeting host when using the Teams integration. The Meeting Host field isn’t available. The default user configured in the integration is used as the meeting host.
- Users can’t respond to interviews. When an interviewer views the Interview Details page for an interview, they can’t accept, decline, or propose a new time for the interview. Note that responses provided in Microsoft Office 365 will continue to be displayed in Recruiting.
- Users can create interviews without receiving a Microsoft Office 365 calendar event for this interview. The interview creator receives a Microsoft Office 365 calendar event for an interview only if the interview creator is also an interviewer.
For both access types, in all internal notifications related to specific interviews, you can include the name of the interview creator using the token ${InterviewCreatorDisplayName}. The display name of the interview creator is displayed.