Validity, Expiration, and Course Renewal Options
When you configure a required course assignment in Oracle Learning, you can specify a validity period when learners are accredited for their completion. The period always has a start date and might have an expiration date.
For example, your organization requires everyone to complete a business ethics course every year by July 31.
You can also automatically renew the learning assignment according to a specified cycle and assignment completion.
You set validity period options for only required learning assignments. They aren't available for voluntary and recommendation learning assignments. The settings in course configurations also apply only to required learning assignments.
Validity Period Start
The validity period is no earlier than the assignment completion date. But it might be later, depending on which of these options you select:
- After completion (default): The validity period starts when the learner completes the learning.
- After due date: The validity period starts no earlier than the assignment due date. If the learner completes the learning before the due date, the validity period starts on the due date. If the learner completes the learning after the due date, the validity period starts on the completion date.
Validity Period Expiration
The expiration option decide whether the validity period ends, ends at the same time for all the learners, or ends according to each learner’s completion date.
| Expiration Option | Description | Example Configuration | Example Expiration Date |
| Never expires (default) | Assignment completion is valid forever | NA | NA |
| Expires on date | The day and month from the selected date and how many years out from the completion year to expire the validity period | 15-Dec and 2 years | Learning completed on 31-Oct-2022 expires on 15-Dec-2024 |
| Expires in years | How many years out from the validity period start date to expire the validity period | 2 years | Learning completed on 31-Oct-2022 expires on 31-Oct-2024 |
| Expires in days | How many days out from the validity period start date to expire the validity period | 90 days | Learning completed on 31-Oct-2022 expires on 29-Jan-2023 |
Renewal Options
The renewal options work with the validity period expiration to decide when to automatically generate the next learning assignments. Until the start date, only learning administrators can see the next assignments. Learners see them in their current learning on the start date.
| On Completion Create the Next Assignment? | Example Configuration | Initial Assignment | Next Assignment |
|---|---|---|---|
| No, don’t create any future assignments. | NA |
Completed on 31-Oct-2022 Expires on 15-Dec-2024 |
NA |
| On Completion Create the Next Assignment? | Example Configuration | Initial Assignment | Next Assignment |
|---|---|---|---|
| Yes. The start date is the specified number of days before its due date. The due date is the completion’s expiration date. |
Expires 2 years from 15-Dec-2022 Renews 30 days before expiration |
Completed on 31-Oct-2022 Expires on 15-Dec-2024 |
Start date: 15-Nov-2024 Due date: 15-Dec-2024 |
|
Expires in 2 years Renews 30 days before expiration |
Completed on 31-Oct-2022 Expires on 31-Oct-2024 |
Start date: 1-Oct-2024 Due date: 31-Oct-2024 |
|
|
Expires in 90 days Renews 30 days before expiration |
Completed on 31-Oct-2022 Expires on 29-Jan-2023 |
Start date: 30-Dec-2022 Due date: 29-Jan-2023 |
| On Completion Create the Next Assignment? | Example Configuration | Initial Assignment | Next Assignment |
|---|---|---|---|
| Yes. The start date is the specified number of days after the completion’s due date. The due date is the completion’s expiration date. |
Expires 2 years from 15-Dec-2022 Renews 30 days after completion’s due date |
Due date: 15-Nov-2022 Completed on 31-Oct-2022 Expires on 15-Dec-2024 |
Start date: 15-Dec-2022 Due date: 15-Dec-2024 |
|
Expires in 2 years Renews 30 days after completion’s due date |
Due date: 15-Nov-2022 Completed on 31-Oct-2022 Expires on 31-Oct-2024 |
Start date: 15-Dec-2022 Due date: 31-Oct-2024 |
|
|
Expires in 90 days Renews 30 days after completion’s due date |
Due date: 15-Nov-2022 Completed on 31-Oct-2022 Expires on 29-Jan-2023 |
Start date: 15-Dec-2022 Due date: 29-Jan-2023 |
| On Completion Create the Next Assignment? | Example Configuration | Initial Assignment | Next Assignment |
|---|---|---|---|
| Yes. The start date is the completion’s completion date. The due date is the completion’s expiration date. | Expires 2 years from 15-Dec-2022 |
Completed on 31-Oct-2022 Expires on 15-Dec-2024 |
Start date: 31-Oct-2022 Due date: 15-Dec-2024 |
|
Expires in 2 years Renews 30 days after completion’s due date |
Completed on 31-Oct-2022 Expires on 31-Oct-2024 |
Start date: 31-Oct-2022 Due date: 31-Oct-2024 |
|
|
Expires in 90 days Renews 30 days after completion’s due date |
Completed on 31-Oct-2022 Expires on 29-Jan-2023 |
Start date: 31-Oct-2022 Due date: 29-Jan-2023 |
Withdrawn Renewal and New Assignments
How Oracle Learning handles new assignments for learning with withdrawn renewals depends on whether completed assignments from the renewal series are expired.
- If the learner's completions are all expired, a new active assignment appears in their current learning. Because their final completion already expired, the renewal series no longer managers this learner.
- If the learner's final completion hasn't expired, a new assignment won't appear in their current learning. That's because the renewal series still manages this learner until their final completion expires.